One Drive- The Basics

Transcription

1 One Drive- The Basics *Supported Versions: Office 2013 and 2010, Office 2007 supported with but some issues What is One Drive? Unlimited Storage in the Cloud (USB Flash drive in the cloud) Like Dropbox and Edmodo but better How can we use One Drive? 1. Storage - upload or create files (Word, Power Point, Excel, Excel Survey, One Note) 2. as an attachment 3. Share Files or Folders (View Only, Can Edit, or share Link) 4. Collaborate (PLC, Admin) For Teachers: Microsoft Educator Network - Helpful resources and learning tools for classroom use and tutorials Explore One Drive Organize One Drive- Creating Folders and organization (can now move files) Documents (my files), Shared with me, Followed Documents Folders- Shared with Everyone (Caution! Appear in Newsfeeds under About Me) Create a File (Word, Power Point, Excel, One Note, Excel Survey) o Name the File at the top center Share a One Drive File Can View Can Edit Link (cannot view who edited the document) Task 1: Create a Folder, Upload an existing file, Create New One Drive File o Create a New Folder o Upload an existing File o Select a folder- Create a new Word or Power Point in One Drive Task 2: Attach One Drive files in o Open - create New Message - attach One Drive file Notice: default share settings - Defaults to "Edit". You can change to "View Only" Notice Manage Permissions o Share with a partner o Open and access the shared document Opening One Drive Attachments: Web App- Click the file name and select Download to open or right click the file name and select open in new Tab or Window. Note: In Outlook, the file name must be selected to open Task 3: One Drive Collaboration and Sharing

2 o Open One Drive o Select a One Drive File or Create a New One Drive File o Share the document with a partner and select Can Edit o Open Outlook and look for the shared from your partner o Open the file and edit o Open One Drive and the file shared with the partner (notice changes) Add a Comment on the shared file (Edit Online) Notes Sharing One Drive Files: o Cannot share with a group- must share with individuals o Get Link Option- cannot tell who edited the file Newsfeeds: Select Profile at the top right- About Me- select Newsfeeds on the left Search for someone in RCS and click their name o You will see files you have in common and anything they saved in the Shared with Everyone folder. If a file stored in the shared with everyone folder is attached to an , the text will be displayed in Newsfeeds. Help: Office 365 Roadmap- Excellent! Help and Community at top Right Caution! Sync One Drive to your computer (caution TB storage- Could crash your computer) 52ed1fa9-1f cfd91f17be?ui=en-US&rs=en-US&ad=US

3 Calendar Permissions and New Event Notice arrows on the left Select My Calendar Calendar (Default Calendar) Right Click on Calendar Select Permissions o Not Shared o Availability (Free/Busy) o Limited Details (Event Name, Time) o Full Details (Everything- Notes, etc.) Double click the date to add event Sharing: Calendar sharing can be done with individual users using the web app. Right click on Calendar Select Share Calendar You can share with individuals using the web app. To Share o Type in the name of the person that you would like to share your calendar with. *Note you can t share calendars with groups using the web app only individuals one at a time. o Share Rights Below: Adding a Shared Calendar- An will be sent to individuals the calendar was shared with Open the and select Add Calendar The calendar shared with you will appear under Other Calendars Color Change the color of calendars for visual effect View Calendars Shared with You under Other Calendars

4 Outlook Groups- provide a space for shared conservations, documents, and a group calendar. All documents shared in a group can be changed by all group members. All Groups and Members are Public. Files, Conservations, and Calendars are private unless you are a member of the group. Create a New Group In Outlook on the left under the Inbox, select the + sign next to Groups Choose a group name. Include the school abbreviation before the group name. Example: BAR- First Grade PLC. Notice a Group ID will automatically generate. The Group ID will be the address for the group. You can change the Group ID by select the pen to the right of the Group ID field. Select Private (If you setup a group as Public, it cannot be changed and must be deleted. If a group is Public, All RCS users can view and edit conservations, calendars, and files.) If you select the Subscribe members box, an will be sent to every group member each time a calendar event, document, conservations post, etc. is created. Members can select the Unsubscribe option. Select Create at the top Add Members At the top right, you will see the option to Add members. Search for members in the RCS global address book Only RCS users can be added to a group Select Add or Not Now at the top RCS users can browse for groups and request to JOIN. Group Options Select the group on the right Select the three dots (ellipses) for options Files will appear under the Group in One Drive Notice the Unsubscribe option.

5 Activity #1: Request to JOIN a Group Select More under Groups Select Browse Request to Join a Group (SHS Office 365) Activity #2: Add a Group Calendar Event Find the group you joined on the left Select the group and select the three dots at the top Select Calendar Add a calendar event Activity #3: Add a Calendar Event to Your Calendar and Invite the Group Add a calendar event to your personal calendar and include the group address in the Attendees field. The calendar event will appear on your calendar and the group calendar. The group address can be located by select the three dots and View Details. Example: RCSOffice365@rcschools.onmicrosoft.com Activity #4: Add a File to the Group One Drive Find the group you joined on the left Select the group and select Files at the top Notice, you are now in One Drive. Select the + to create a new file or folder. All Group Files can be edited by each group member Watch Video Tutorial -