Office 365 for ipad. OneDrive for Business Word Excel PowerPoint OneNote Lync OWA for ipad

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1 Office 365 for ipad Get your Office 365 apps for your ipad for free! Below is a list of links to the Office apps that are available for the ipad in the App Store. Before you begin, make sure you know your itunes password. OneDrive for Business Word Excel PowerPoint OneNote Lync OWA for ipad After you have started the downloading, check out this video demo of the new Office Apps for ipad!

2 OneDrive for Business The OneDrive for Business app provides easy access to all your files that are stored in Office 365. From inside the app you can perform many of the same functions that you would do from a desktop computer. It also provides a great place for you to work with your documents, presentations and spreadsheets. Logging in When you first open the OneDrive for Business app, you will need to login. Your username will be ab123@abc.spiritsds.ca. Remember that you need to replace the ABC with your schools abbreviation. If you don t know your school s abbreviation, refer to the Office 365 Guide. Using OneDrive for Business Once you login to your OneDrive, you will be presented with a screen similar to that below. Any folders or files that you have created or uploaded will be shown. This is the Default View. At the bottom of the screen are two other views: Recent and Offline. Recent will show recently modified documents while Offline will show any files that you have marked as being available offline or when not connected to the Internet.

3 With the OneDrive app you will be able to open and preview or edit your files. To view a file simply tap the file. For example, we will tap on a presentation about Monkeys. The options given here are the same for Documents and Spreadsheets alike. Here you will have the option to Share the presentation with others by click on the icon in the green box. You can also download the presentation to your ipad for use later by clicking the down arrow in the blue box when you do not have access to the Internet. The pencil icon in the yellow box will let you edit the presentation. The three dots ( ) in the red box will give further options, such as Renaming or Deleting the presentation. When editing a Document, Presentation or Spreadsheet, you need to make sure that you have already installed required apps on your ipad for Word, PowerPoint and Excel.

4 Word for ipad Open the Word app on your ipad. The first time you run the App, you will be prompted to go through several steps to set it up. If you do not get these screens you can continue and skip ahead. Setup 1. When opening Word for the first time you will see a screen similar to that below. Swipe the middle grey box to the left until you are on the last (fourth) box. 2. Tap on Sign In.

5 3. To sign in type in your username. Note that this is your address as well. Then tap Next. 4. Tap on Don t Send, then Continue. 5. Tap on Start Using Word. This assumes you have already pre-installed the other remaining Office Apps on your ipad.

6 Begin Using Word! Now that you have setup Word, you can begin. The opening screen has various functions. The area inside the green box has four icons that perform various functions. 1. Photo Icon By tapping you can see who you are logged in as and if needed you can sign out if you are accidently signed into someone else s account. It also shows the online connected services that you are setup for. 2. New This allows you to create new Documents from scratch or from the many templates that are available to Word. 3. Recent Here you can see the most recently modified documents. Optionally you can pin documents so that they will always appear here. The square with the up arrow allows you to share the file, remove the file from this recent list, delete the file entirely or view properties on the file. 4. Open Open allows you to open files that are stored in your OneDrive, a SharePoint Team site or even on your own ipad.

7 Opening and Editing a Document 1. Tap Open from the Word home screen. 2. Browse for the document you want to open. This can be in your OneDrive, SharePoint team site setup by your teacher or a locally stored document on your ipad. 3. The document will open in view only. To begin editing, tap Edit in the top right. 4. Begin editing your document! 5. When you are done, tap the back button to return to the Word main menu. The document will automatically save.

8 Excel for ipad Open the Excel app on your ipad. The first time you run the App, you will be prompted to go through several steps to set it up. If you do not get these screens you can continue and skip ahead. Setup 1. When opening Excel for the first time you will see a screen similar to that below. Swipe the middle grey box to the left until you are on the last (third) box. 2. Tap on Sign In.

9 3. To sign in type in your username. Note that this is your address as well. Then tap Next. 4. Tap on Don t Send, then Continue. 5. Tap on Start Using Excel. This assumes you have already pre-installed the other remaining Office Apps on your ipad. Begin Using Excel! Now that you have setup Excel, you can begin. The opening screen has various functions.

10 The area inside the green box has four icons that perform various functions. 1. Photo Icon By tapping you can see who you are logged in as and if needed you can sign out if you are accidently signed into someone else s account. It also shows the online connected services that you are setup for. 2. New This allows you to create new Spreadsheets from scratch or from the many templates that are available to Excel. 3. Recent Here you can see the most recently modified spreadsheets. Optionally you can pin spreadsheets so that they will always appear here. The square with the up arrow allows you to share the file, remove the file from this recent list, delete the file entirely or view properties on the file. 4. Open Open allows you to open files that are stored in your OneDrive, a SharePoint Team site or even on your own ipad.

11 Opening and Editing a Spreadsheet 1. Tap Open from the Excel home screen. 2. Browse for the spreadsheet you want to open. This can be in your OneDrive, SharePoint team site setup by your teacher or a locally stored document on your ipad. 3. The spreadsheet will open in view only. To begin editing, tap Edit in the top right. 4. Begin editing your spreadsheet! 5. When you are done, tap the back button to return to the Excel main menu. The spreadsheet will automatically save.

12 PowerPoint for ipad Open the PowerPoint app on your ipad. The first time you run the App, you will be prompted to go through several steps to set it up. If you do not get these screens you can continue and skip ahead. Setup 1. When opening PowerPoint for the first time you will see a screen similar to that below. Swipe the middle grey box to the left until you are on the last (fourth) box. 2. Tap on Sign In.

13 3. To sign in type in your username. Note that this is your address as well. Then tap Next. 4. Tap on Don t Send, then Continue. 5. Tap on Start Using PowerPoint. This assumes you have already pre-installed the other remaining Office Apps on your ipad.

14 Begin Using PowerPoint! Now that you have setup PowerPoint, you can begin. The opening screen has various functions. The area inside the green box has four icons that perform various functions. 5. Photo Icon By tapping you can see who you are logged in as and if needed you can sign out if you are accidently signed into someone else s account. It also shows the online connected services that you are setup for. 6. New This allows you to create new Presentation from scratch or from the many templates that are available to Word. 7. Recent Here you can see the most recently modified documents. Optionally you can pin presentation so that they will always appear here. The square with the up arrow allows you to share the file, remove the file from this recent list, delete the file entirely or view properties on the file. 8. Open Open allows you to open files that are stored in your OneDrive, a SharePoint Team site or even on your own ipad.

15 Opening and Editing a Presentation 1. Tap Open from the PowerPoint home screen. 2. Browse for the presentation you want to open. This can be in your OneDrive, SharePoint team site setup by your teacher or a locally stored presentation on your ipad. 3. The presentation will open in view only. To begin editing, tap Edit in the top right. 4. Begin editing your presentation! 5. When you are done, tap the back button to return to the PowerPoint main menu. The presentation will automatically save.

16 OneNote for ipad Open the OneNote app on your ipad. The first time you run the App, you will be prompted to go through several steps to set it up. If you do not get these screens you can continue and skip ahead. Setup 1. When opening OneNote for the first time you will see a screen similar to that below. Swipe the middle grey box to the left until you are on the last (fourth) box. 2. Tap on Sign In.

17 3. To sign in type in your username. Note that this is your address as well. Then tap Next. 4. Tap on Don t Send, then Start Using OneNote.

18 Begin Using OneNote! Now that you have setup PowerPoint, you can begin. The opening screen has various functions. OneNote is your electronic notebook. The area at the top in the green box is like tabs in a notebook that define various sections. You could use this area to divide up your One Note into different subjects. In the orange area are pages for each section. Unlike a paper notebook, a page can be as long as you need it to be. Review the Welcome to OneNote for ipad page for tips and ideas on using OneNote.

19 Lync for ipad Lync is a tool that allows students and teacher to work together using chat, audio and video conferencing. Also Lync provides the ability to share your screen when working together or share a PowerPoint presentation. Let s get started! Running Lync for the First Time When you run Lync for the first time there will be a number of steps to get it setup and ready for use. Let s begin by tapping on the Lync icon. 1. When Lync first begins you will be prompted to allow Lync to send you push notifications. Select OK so you can be notified of new messages. 2. You will be prompted to allow Lync to access your contacts on your ipad. This option you can allow or not allow. The benefit with allowing is that it is easier to send meeting invites and start chat, audio or video conferences with your friends. 3. Tap OK.

20 4. Sign in with your Office 365 credentials. 5. On the Customer Experience Improvement Program screen as shown below, select Done.

21 Using Lync To begin a conversation in Lync, search for the person you want to chat with. Type their name into the Search box to bring up a list of other students or teachers in your school. When you tap on the person you want to reach, more information will appear in the right half of the screen. The icons in the orange box allow you to begin a chat, voice call or video call using your ipad. If you want to change your Lync status or let others know what you are doing, click on the green circle arrows on the left side of your Lync screen. Then tap the grey speech bubble box that says What s happening today? You can now type in your current status.

22 OWA for ipad The OWA app is an alternative to the built in ios Mail, Contacts and Calendar apps that is built into the ipad. It offers a single app to manage your , contacts and calendar from and integrates with Office 365 to easily connect with your teachers and fellow students. Let s begin with setting it up for the first time. If you have already setup and connected the OWA app, please view this introduction on the various features built into the app. Setup 1. Open the OWA app and tap continue. 2. Type in your address/username and password. Then type sign in.

23 3. You will be prompted with an error message as shown below. Tap advanced. 4. In the Advanced Settings screen, you will need to fill in each field as described below. As an example we will use as our username. Once entered, tap sign in. Address: enter your address here (ex: Password: enter your password here Username: enter your address here (ex: Domain: enter your postfix here (ex: xyz.spiritsds.ca) Server: use outlook.office365.com 5. Once complete, you can swipe through each screen for tips on how to use the OWA app.

24 6. Once done, tape go to inbox. 7. You will now see your box.