Version N D-0030 DO 0006

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1 Version N D-0030 DO 0006

2 Disclaimer This document is based upon information believed to be accurate and reliable. Neither InnovaSystems International, LLC., nor its agents make any warranty, express or implied, as to the accuracy of the information or the opinions expressed. We shall have no liability for any errors of fact or judgment or for any damages resulting from reliance upon this information. Use of any trademarks in this report is not intended in any way to infringe on the rights of the trademark holder. Distribution Limited to DOD and DOD Contractors Only. Premature dissemination (June 5, 2001). Other requests shall be referred to: Commanding Officer SPACE AND NAVAL WARFARE SYSTEMS ACTIVITY PACIFIC Code PEARL CITY, HI For Official Use Only This document contains information exempt from mandatory disclosure under the FOIA. Exemption(s) apply.

3 Document Title: DRRS-N Software Administration Manual Software Version: DRRS-N Version Document ID: DRN.CD.SAM-008 Document Release Date: 13 January 2010 Contract Number: N D-0030 DO 0006 Release Notes DRRS-N Ashore Role Assignment Selections have been added to the Role Assignment section for giving users access to the PFOM Mapper. DRRS-N Software Administration Manual Version i

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5 Table of Contents Preface... ix Document Conventions... x Related Documentation... x System Requirements... x Chapter 1: Identity Management Accessing the User Search Function Registering New Accounts Required Information Adding a New Account Searching for Accounts Reviewing Account Status Editing Accounts Chapter 2: Information Center Release Notes Adding Release Notes Editing Release Notes Deleting Release Notes System Messages Adding System Messages Editing System Messages DRRS-N Software Administration Manual Version iii

6 Table of Contents Deleting System Messages Chapter 3: Framework Administration Module Registration Registering New Modules Editing Modules Deleting Modules Framework Configuration Chapter 4: Bulletins Adding a Bulletin Bulletin Home Editing a Bulletin Deleting a Bulletin Showing Sample Bulletins Showing Active Bulletins Previewing Active Bulletins Chapter 5: Reporting Method Chapter 6: FOM Mapper Account Administration Account Request OFOM Mapper Module Access Role Assignments Mapper Login Index... I-1 iv Version DRRS-N Software Administration Manual

7 List of Figures Chapter 1: Identity Management Figure 1-1: User Search Window Figure 1-2: User Details Section Figure 1-3: User Account Section Figure 1-4: Security Classification & Registration Information Section Figure 1-5: Role Assignment Figure 1-6: Search for a Primary Unit Figure 1-7: Successful Search for a Primary Unit Figure 1-8: Primary Unit of Assignment Selected Figure 1-9: Results of a Successful Search for a User Account Figure 1-10: User Details Section Figure 1-11: User Account Section Figure 1-12: Account Security Classification Section Figure 1-13: Role Assignment Figure 1-14: Search for a Primary Unit Figure 1-15: Successful Search for a Primary Unit Figure 1-16: Primary Unit of Assignment Selected Chapter 2: Information Center Figure 2-1: DRRS-N Log-in Page Figure 2-2: Release Notes List Figure 2-3: Blank Release Notes Page Figure 2-4: Sample Release Notes Page Figure 2-5: System Messages List Figure 2-6: Blank System Messages Page DRRS-N Software Administration Manual Version v

8 List of Figures Figure 2-7: Sample System Messages Page Chapter 3: Framework Administration Figure 3-1: Add Module Dialog Figure 3-2: Edit Module Dialog Figure 3-3: Framework Configuration (continued on next page) Figure 3-4: Framework Configuration (continued from previous page) Chapter 4: Bulletins Figure 4-1: Add or Edit a Bulletin Figure 4-2: Bulletin Home Page Figure 4-3: Bulletin Sample Page Figure 4-4: Sample Bulletins Figure 4-5: Preview Active Bulletins Chapter 5: Reporting Method Figure 5-1: Reporting Method Field Chapter 6: FOM Mapper Account Administration Figure 6-1: IRRI Login Page Figure 6-2: IRRI Request Access Page Figure 6-3: IRRI DoD Warning Window Figure 6-4: IRRI Site Map Figure 6-5: SFOM Login Window vi Version DRRS-N Software Administration Manual

9 List of Tables Chapter 1: Identity Management Table 1-1: Enterprise Roles Table 1-2: AMFOM Mapper Roles Table 1-3: PFOM Mapper Roles Table 1-4: DRRS-N Ashore Unit Roles Table 1-5: DRRS-N Ashore Unit Roles Chapter 2: Information Center Chapter 3: Framework Administration Table 3-1: Module Registration Column Definitions Table 3-2: Framework Configuration Field Definitions Chapter 4: Bulletins Chapter 5: Reporting Method Table 5-1: Reporting Method Definitions Chapter 6: FOM Mapper Account Administration Table 6-1: OFOM Mapper Module Access Role Assignments DRRS-N Software Administration Manual Version vii

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11 Preface This document describes how to perform the following DRRS-N administration tasks: The Admin choice on the DRRS-N main menu provides the following functions: The Identity Management function enables admin users to perform all DRRS-N Ashore user account management functions. The Information Center function enables admin users to display system messages and Release Notes on the DRRS-N Ashore log-in page for all DRRS-N Ashore users to see. The Framework Administration function enables admin users to register modules and configure the application framework. The Bulletins function enables admin users to create and schedule bulletins to be displayed so that DRRS-N users can be notified of important information concerning the application. The CSG/ESG Mapping Utility provides a tool for CSG/ESG weighting. The Reporting Method function is used to specify the unit's reporting method: NMETL w/sorts, TRMS Only, or NMETL Only. FOM Mapper Account Administration enables administrative users to use the Innovative Readiness Reporting Initiative (IRRI) to perform account creation and management functions for users of the PFOM, SFOM, and OFOM Mappers. DRRS-N Software Administration Manual Version ix

12 Preface CONTACTING CUSTOMER SUPPORT If you should need help with the DRRS-N Ashore application, contact DRRS-N Customer Support by doing either of the following: Send a secure message to drrs-n.cffc.001.fct@navy.smil.mil. Call Document Conventions The following table describes the conventions used throughout this manual. Convention Bold Emphasis Description Used to display buttons or menu options. References to sections within this document. Notes that provide further information about tasks. Tips that provide shortcuts for accomplishing tasks quickly. Cautions that provide important warning about tasks. Menu Feature This convention is used to denote successive selections. For example, as a shorthand for click Menu, then click Feature. When displayed in the margin, indicates changes to text or graphics. Related Documentation This section lists the titles of all DRRS-N related documentation. Document DRRS-N Ashore Software User Manual Description Provides detailed instructions for using the DRRS-N Ashore application. System Requirements The following table identifies the minimum hardware and software requirements. Type Required Web Browser Preferred Internet Explorer 5.5+ Resolution 1024 x 768 Connectivity Access to SIPRNet/DoD classified (Secret) network Additional Details Cookie support/javascript required Pop-up windows must be allowed x Version DRRS-N Software Administration Manual

13 Chapter 1: Identity Management Identity Management consists of the User Search function, which gives you the ability to search for user accounts, edit existing user accounts, and create user accounts. 1.1 Accessing the User Search Function To access the User Search function: 1. On the DRRS-N Main menu, highlight Admin. A drop-down menu is displayed. 2. From the Admin drop-down menu, highlight Identity Management. A sub-menu is displayed. 3. Click User Search. The User Search window is displayed. See See Figure 1-1: User Search Window on page Registering New Accounts An account request is initiated through one of the following methods: Most users will request an account through the DRRS-N log-in page. Refer to the user registration instructions in the DRRS-N Ashore Software User Manual for information on how to do this. The ability to register a new user also is provided as an Enterprise Administrator function for DRRS-N Customer Support. See Section 1.2.2: Adding a New Account on page 1-2. DRRS-N Software Administration Manual Version

14 Registering New Accounts Chapter 1: Identity Management Required Information Before requesting a DRRS-N account, the user must have the following: SECRET clearance SIPRNet account In addition, if DRRS-N Customer Support is submitting the request for the user, the user must provide the Enterprise Administrator with the following information: First and last name Social Security Number Note: DRRS-N Customer Support deletes all SSNs that are provided to them, so the user s SSN will not be revealed to anyone other than the Enterprise Administrator who creates the user s DRRS-N Ashore account. However, the user has the option of sending his or her SSN directly to the USFF Security Officer by separate secure correspondence, such as SIPRNET . In this event, the Enterprise Administrator should enter as the user s SSN. Commercial and DSN phone numbers Unclassified and classified addresses Parent organization and government affiliation Paygrade and rank Planned rotation date, if known Unit security officer's name, phone number, and address The DRRS-N role that is to be assigned to the user Primary and secondary Unit of Assignment information, i.e., the name of the unit and/or the Unit Identification Code (UIC) of the unit to which the user is assigned and any other units whose NMETLs the user is to assess Adding a New Account To add a new user account to DRRS-N Ashore, the Enterprise Administrator would take these steps: 1. From the main menu bar, select Admin Identity Management User Search. The User Search window is displayed. See Figure 1-1: User Search Window on page Click New User. The New Profile window is displayed. The New Profile window is divided into the following areas: Tip: To return to the User Search window without creating a new profile, you can either click the User Search icon ( ) in the DRRS-N toolbar or click your browser s Back button. User Organization Details Roles Search for Primary Unit Search for Secondary Units Tip: Each of the areas in the New Profile window can be expanded or collapsed by clicking or, respectively. 1-2 Version DRRS-N Software Administration Manual

15 Chapter 1: Identity Management Registering New Accounts Figure 1-1: User Search Window 3. Expand the User Organization Details area if it is not already expanded. This area is divided into the following sections: User Details User Account Security Classification & Registration Information 4. In the User Details section, enter the user's first name, last name, commercial phone number, DSN (Defense Switched Network) phone number (if available), and a.mil unclassified address. If you enter an unclassified address that is not a.mil address, account approval may be delayed. Note: When applying for a DRRS-N account on the SIPRNET, the User Details section contains two additional fields: SSN and Confirm SSN. The user has the option of either providing the Social Security Number (SSN) to DRRS-N Customer Support or sending the SSN directly to the USFF Security Officer by separate secure correspondence, such as SIPRNET . If the user chooses the latter course, the Enterprise Administrator should enter as the user s SSN. Figure 1-2: User Details Section 5. In the User Account section, enter the user name (FirstName.LastName format) and password for the account, and confirm the password by entering it again. Then select the user's parent organization, government affiliation, paygrade, and rank, using information provided by the user. Finally, if the user s government affiliation is Contractor, enter a classified address, also provided by the user, at which the user can receive classified messages. See Figure 1-3: User Account Section on page 1-4 for an example. Tip: When creating the password, follow the instructions in the lower-left corner of the User Account section. DRRS-N Software Administration Manual Version

16 Registering New Accounts Chapter 1: Identity Management Figure 1-3: User Account Section 6. In the Security Classification & Registration Information section, enter the name, phone number, and address of the user s Command Security Officer. Also, enter the user's planned rotation date and the justification for creating the new account. If the user's planned rotation date is unknown, check the Unknown check box. Figure 1-4: Security Classification & Registration Information Section 7. Expand the Roles area if it is not expanded already. This area contains the Role Assignment section, which is used only if the account was created for an enterprise level user, an account approver, or if the user is being granted access to the AMFOM Mapper or the PFOM Mapper (PersonnelFOM). Figure 1-5: Role Assignment Note: See Section 6.2: OFOM Mapper Module Access Role Assignments for information about assigning OFOM Mapper user roles in IRRI. 1-4 Version DRRS-N Software Administration Manual

17 Chapter 1: Identity Management Registering New Accounts ENTERPRISE ROLES A user at the enterprise level is typically someone who is a DRRS-N software developer or a member of DRRS-N Ashore Customer Support. If this is the case, select one of the Enterprise Roles defined in the following table.. Table 1-1: Enterprise Roles Role Developer Enterprise Administrator Manager Definition The user is allowed to do the following: Use the Framework Administration function to register modules and configure the application framework. Use the Bulletins function to create and schedule bulletins to be displayed so that DRRS-N users can be notified of important information concerning the application. User roles are not visible. The user is not allowed to do the following: Create accounts. Reset passwords. Update any of the user details or user account information. Search for and assign primary and secondary units. The user is allowed to do the following: Create accounts. Reset passwords. Assign user roles. Edit user details and user account information. Search for and assign primary and secondary units. Create, modify, and delete system messages. Create, modify, and delete Release Notes. Create, modify, test, and re-initialize modules. Allows the user to edit the framework configuration settings. Allows the user to create, modify, and delete a bulletin. The user is allowed to do the following: Edit user details from the "My Profile" screen. Edit user details and user account information. Create new users. Reset passwords. View the roles assigned to a user. Assign roles to the NMETL Assessment and AMFOM Mapper modules. Search for and assign primary and secondary units. Create, modify, and delete system messages. Create, modify, and delete Release Notes. The user is not allowed to approve accounts. PROFILE MANAGEMENT The only role that can be assigned at the Profile Management level is the Account Approver role. This role can be assigned in conjunction with the enterprise level Developer and Enterprise Administrator roles. It is reserved for DRRS-N Ashore Customer Support personnel who have the authority to activate DRRS-N Ashore accounts when they have been approved by the USFFC IA Manager. AMFOM MAPPER The AMFOM Mapper is an application used by Aviation Maintenance subject matter experts only. Selecting a role for the AMFOM Mapper grants the user access to the AMFOM Mapper application with the permissions assigned to that role. The AMFOM Mapper roles are defined in Table 1-2: AMFOM Mapper Roles. DRRS-N Software Administration Manual Version

18 Registering New Accounts Chapter 1: Identity Management Refer to the DRRS-N AMFOM Software User Manual for detailed descriptions of these roles. Table 1-2: AMFOM Mapper Roles Role Browser Drafter Releaser Definitions Gives the user view only permission for all AMFOM Mapper functions. Allows the user to submit mission suite assignments to configurations, and to capabilities and tasks. The user can also submit changes to threshold settings. All other functions are view only. Gives the user submission and approval authority for all AMFOM Mapper functions. PERSONNELFOM (PFOM MAPPER) The PFOM Mapper is an application used by Personnel resource subject matter experts only. Selecting a role for the PFOM Mapper grants the user access to the AMFOM Mapper application with the permissions assigned to that role. The PFOM Mapper roles are defined in Table 1-3: PFOM Mapper Roles. Table 1-3: PFOM Mapper Roles Role PFOM Admin PFOM User Definitions Gives the user the ability to assign additional PFOM user roles to other PFOM users, including users who are assigned to the PFOM Admin role. Refer to the DRRS-N PFOM Software User Manual for descriptions of the roles that can be assigned by PFOM Admins. Gives the user access to all PFOM Mapper functions, but with no approval authority. 8. Expand the Search for Primary Unit area if it is not already expanded. This is where you select the primary unit of assignment, the duty station that the user provided. Figure 1-6: Search for a Primary Unit 9. Enter the unit name or Unit Identification Code (UIC) of the user's primary unit of assignment and click Search. If the unit is found, its name is displayed below the Unit Name or UIC field. If you enter a partial name or UIC, the search function treats it as a "Starts With" search and returns every unit name or UIC it finds that begins with those letters or numbers. Figure 1-7: Successful Search for a Primary Unit 1-6 Version DRRS-N Software Administration Manual

19 Chapter 1: Identity Management Registering New Accounts 10. Click the in the Action column beside the user's primary unit of assignment to select it. The unit is displayed beneath the Selected Unit heading. Figure 1-8: Primary Unit of Assignment Selected If you select the wrong unit, click the to delete the unit and repeat steps 8 and 9. Also, you can click the to send an message if you are unsure of the selection. 11. Click the drop-down arrow at the end of the Unit Role field and select the Unit Role, as provided by the user. Table 2 2 provides definitions of each role. Table 1-4: DRRS-N Ashore Unit Roles Unit Role Unit Viewer Unit User Unit Commander Unit Administrator Can only view approved assessments. Description Can view and change the assessments of capabilities and NMETs, and save assessment changes, but cannot submit assessment changes. Can view and change the assessments of capabilities and NMETs, save assessment changes, and submit assessment changes. Can also select the reporting method and onboard crew. Can view and change the assessments of capabilities and NMETs, and save assessment changes, but cannot submit assessment changes. Can reset passwords and change the roles of any user assigned to their UIC. Can also change the reporting method. 12. If a secondary unit or units of assignment need to be selected, expand the Search for Secondary Units area if it is not already expanded. 13. Search for and select the secondary unit or units of assignment just as you did for the primary unit of assignment. 14. Click Submit. Two messages are generated. One is forwarded to the USFF Security Officer to review for approval. The other, minus any PII information that was submitted, such as the user s SSN, is forwarded to DRRS-N Customer Support to notify them that a new account request is being reviewed for approval. Note: Requests can take between five and 10 business days to process. When the message is received, the USFFC Information Assurance (IA) Manager validates the security information via the Joint Personnel Adjudication System (JPAS) or the Joint Clearance Access Verification System (JCAVS). One of the following will occur: Approval Upon approval of the user's security information, the USFFC IA Manager forwards the approval to DRRS-N Customer Support for the purpose of account approval and activation. The user is then notified of account creation and access via a SIPRNet e- mail message. Disapproval If the user's security information is not approved, the USFFC IA Manager sends an message to the user and to DRRS-N Customer Support with the reason for denial of access. It is the responsibility of the person requesting the account to rectify any discrepancy or discrepancies by contacting their unit's Security Officer. DRRS-N Software Administration Manual Version

20 Searching for Accounts Chapter 1: Identity Management 1.3 Searching for Accounts The Search function searches all system accounts, enabling Managers, Enterprise Administrators, Unit Commanders, and Unit Administrators to quickly view and edit user information and account status. It is always a good idea to check a new user's profile immediately after entering it into the system. 1. From the Main Menu, select Admin Identity Management User Search. The User Search window opens. See Figure 1-1: User Search Window on page 1-3 for an example. 2. In the fields on the left side of the Search Criteria section, enter information on which you are basing your search, such as the user's last name, first name, account user name, and unclassified and/or classified addresses. Tip: These fields are not case-sensitive. 3. In the Status field, select one of the following: All to ignore the approval status during the search New to search only for users whose account registration has not been approved yet Approved to search only for users whose account registration has been approved Inactive to search only for users whose account registration is inactive 4. In the Locked field, select one of the following: All to search regardless of whether the user's account is locked or unlocked Unlocked to search only for those users whose accounts are unlocked Locked to search only for those users whose accounts are locked 5. In the Last Modified field, click the arrow at the right end of the field and select one of the following: All to ignore a "last modified" date Yesterday to search for users whose profiles were modified since yesterday Last Week to search for users whose profiles were modified within the last week Last Month to search for users whose profiles were modified within the last month 6. In the Created On field, click the arrow at the right end of the field and select one of the following: All to ignore a "created on" date Yesterday to search for users whose profiles were created since yesterday Last Week to search for users whose profiles were created within the last week Last Month to search for users whose profiles were created within the last month 7. In the Last Login field, click the arrow at the right end of the field and select one of the following: All to ignore a "last log-in" date Yesterday to search for users who have logged into their accounts since yesterday Last Week to search for users who have logged into their accounts within the last week Last Month to search for users who have logged into their accounts within the last month 1-8 Version DRRS-N Software Administration Manual

21 Chapter 1: Identity Management Reviewing Account Status 8. In the Unit Name/UIC field, enter either the unit name or Unit Identification Code (UIC) of the user's unit if you want to include that in the search. Click the down-arrow at the right end of the field to see the list of primary and secondary units to which the current user is assigned. Click one of the units in the list to insert it into the field. Also, you can select one of the following beneath the field: All to include all units to which the user is assigned Primary to include only the user's primary unit of assignment Secondary to include only the user s secondary unit or units of assignment 9. In the Roles field, select none, any, or all of the following: Tip: Selecting none of the choices is the same as selecting all of the choices. No Role to search only for users who are not assigned a role Unit Viewer to search only for users who are assigned to the Unit Viewer role Unit User to search only for users who are assigned to the Unit User role Unit Commander to search only for users who are assigned to the Unit Commander role Unit Administrator to search only for users who are assigned to the Unit Administrator role 10. Click Search. The results display in the Search Results section. The following figure provides an example: Figure 1-9: Results of a Successful Search for a User Account 1.4 Reviewing Account Status Once you have your search results, the Status and Locked columns in the Search Results area show you whether the user's account is approved or locked. To modify these settings, you must edit the user's account. See Section 1.5: Editing Accounts on page 1-10 for more information. The Status column displays Approved if the USFF Security Officer approved the account or Inactive if the account is not approved. The check box in the Locked column contains a check mark if the user's account is locked. DRRS-N Software Administration Manual Version

22 Editing Accounts Chapter 1: Identity Management 1.5 Editing Accounts Once you have completed a user search (See Section 1.3: Searching for Accounts on page 1-8), any of the user accounts displayed in the Search Results area can be edited by clicking in the Action column, which displays the Edit Profile window. To edit a user s account, do the following: 1. Expand the User Organization Details area if it is not already expanded. This area is divided into the following sections: User Details User Account Account Security Classification 2. In the User Details section, you can modify the user's salutation, first name, middle name, last name, commercial phone number, DSN (Defense Switched Network) phone number, and the user s unclassified address (SIPRNET systems only). Figure 1-10: User Details Section 3. In the User Account section, you can reset the password for the account, and confirm the password by entering it again. Alternatively, you can click Reset Password in the gray shaded box in the lower-right corner of the User Account section to send a systemgenerated password to the user s account. You can also modify the user's parent organization, government affiliation, paygrade, and rank, using information provided by the user. If the user s government affiliation is Contractor, you can modify the user s classified address. See Figure 1-3: User Account Section on page 1-4 for an example. Tip: When resetting the password, follow the instructions beneath the Confirm Password field. In the gray shaded box in the lower-right corner of the User Account section, you must enter a reason for modifying the user s account in the Reason for Update field, such as resetting the password. If the Reason for Update field is blank when you click Submit, an error message is displayed. You can also activate and deactivate accounts by selecting the Change Status tab, and when accounts are locked you can unlock them by selecting the Unlock tab. Note: The Change Status tab and the Unlock tab are not shown in Figure 1-3: User Account Section Version DRRS-N Software Administration Manual

23 Chapter 1: Identity Management Editing Accounts Figure 1-11: User Account Section 4. In the Account Security Classification section, you can modify the name, phone number, and address of the user s Command Security Officer. Also, you can modify the user's planned rotation date and the justification for creating the new account. If the user's planned rotation date is unknown, check the Unknown check box. Figure 1-12: Account Security Classification Section 5. Expand the Roles area if it is not expanded already. This area contains the Role Assignment section, which is used only if the account was created for an enterprise level user, an account approver, or if the user is being granted access to the AMFOM Mapper, the PFOM Mapper, or both. If the user needs access to either or both of these applications, make the appropriate selections. Refer to Step 7 on page 1-4 for definitions of these roles. Figure 1-13: Role Assignment 6. Expand the Search for Primary Unit area if it is not already expanded. This where you can modify the user s primary unit of assignment. The selected primary unit of assignment is displayed at the bottom of the section. See Figure 1-14: Search for a Primary Unit for an example. DRRS-N Software Administration Manual Version

24 Editing Accounts Chapter 1: Identity Management Figure 1-14: Search for a Primary Unit 7. Enter the unit name or Unit Identification Code (UIC) of the user's new primary unit of assignment and click Search. If the unit is found, its name is displayed below the Unit Name or UIC field. If you enter a partial name or UIC, the search function treats it as a "Starts With" search and returns every unit name or UIC it finds that begins with those letters or numbers. Figure 1-15: Successful Search for a Primary Unit 8. Click the in the Action column beside the user's new primary unit of assignment to select it. The unit replaces the unit that was displayed beneath the Selected Unit heading. Figure 1-16: Primary Unit of Assignment Selected If you select the wrong unit, click the to delete the unit and repeat steps 7 and 8. Also, you can click the to send an message if you are unsure of the selection. 9. Click the drop-down arrow at the end of the Unit Role field and select the Unit Role, as provided by the user. Table 1-5: DRRS-N Ashore Unit Roles provides definitions of each role. Table 1-5: DRRS-N Ashore Unit Roles Unit Role Unit Viewer Can only view approved assessments. Description 1-12 Version DRRS-N Software Administration Manual

25 Chapter 1: Identity Management Editing Accounts Table 1-5: DRRS-N Ashore Unit Roles Unit Role Unit User Unit Commander Unit Administrator Description Can view and change the assessments of capabilities and NMETs, and save assessment changes, but cannot submit assessment changes. Can view and change the assessments of capabilities and NMETs, save assessment changes, and submit assessment changes. Can also select the reporting method and onboard crew. Can view and change the assessments of capabilities and NMETs, and save assessment changes, but cannot submit assessment changes. Can also reset passwords for Unit Viewers and Unit Users, and add Secondary Units of Assignment. 10. If a secondary unit or units of assignment need to be selected or deleted, expand the Search for Secondary Units area if it is not already expanded. 11. To add secondary units of assignment, search for and select the secondary units of assignment just as you did for the primary unit of assignment. To delete secondary units of assignment, click the. 12. When you have finished editing the user's account, click Submit to submit the changes. DRRS-N Software Administration Manual Version

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27 Chapter 2: Information Center The Information Center gives the enterprise-level user (Manager and Enterprise Administrator) the ability to display Release Notes and System Messages on the DRRS-N Log-in page. Release Notes System Messages Figure 2-1: DRRS-N Log-in Page DRRS-N Software Administration Manual Version

28 Release Notes Chapter 2: Information Center 2.1 Release Notes Release Notes are displayed on the left side of the DRRS-N Log-in page and typically describe new functions added to the current release of DRRS-N Ashore. To access the Release Notes page, click Admin Information Center Release Notes. Enterprise-level users can add, edit, and delete Release Notes, as described in the following sections Adding Release Notes To add Release Notes, do the following: 1. Access the Release Notes page (See Section 2.1: Release Notes). If any Release Notes have already been created, a list is displayed that shows the title of each Release Note. Figure 2-2: Release Notes List 2. Click Add New Release Note above the Actions column. The Release Notes page is displayed. Figure 2-3: Blank Release Notes Page 3. Enter the title and description of a Release Note. The date and time are filled in automatically. Figure 2-4: Sample Release Notes Page 2-2 Version DRRS-N Software Administration Manual

29 Chapter 2: Information Center System Messages 4. Do one of the following: Click Save. The Release Note is saved in the Release Notes list and will be displayed on the DRRS-N log-in page. Click Cancel to close the Release Notes page without saving the Release Note Editing Release Notes To edit a Release Note, do the following: 1. Access the Release Notes page (See Section 2.1: Release Notes on page 2-2). If any Release Notes have already been created, a list is displayed that shows the title of each Release Note (See Figure 2-2: Release Notes List on page 2-2). 2. Click the next to the Release Note that is to be edited. 3. Modify the Release Note. 4. Do one of the following: Click Save. The changes to the Release Note are saved and will be displayed on the DRRS-N log-in page. Click Cancel to close the Release Notes page without saving the changes to the Release Note Deleting Release Notes To delete a Release Note, do the following: 1. Access the Release Notes page (See Section 2.1: Release Notes on page 2-2). If any Release Notes have already been created, a list is displayed that shows the title of each Release Note (See Figure 2-2: Release Notes List on page 2-2). 2. Click the next to the Release Note that is to be deleted. The Release Note is deleted from the list and no longer will be displayed on the DRRS-N log-in page. 2.2 System Messages System Messages are displayed on the right side of the DRRS-N Log-in page and typically provide the following types of information about DRRS-N Ashore: Announcements of down time for planned maintenance Notifications of system outages and estimated times of repair To access the System Messages page, click Admin Information Center System Messages. Enterprise-level users can add, edit, and delete System Messages, as described in the following sections Adding System Messages To add System Messages, do the following: 1. Access the System Messages page. (See Section 2.2: System Messages). If any System Messages have already been created, a list is displayed that shows the title of each System Message. DRRS-N Software Administration Manual Version

30 System Messages Chapter 2: Information Center Figure 2-5: System Messages List 2. Click Add New System Message above the Actions column. The System Messages page is displayed. Figure 2-6: Blank System Messages Page 3. Enter the title and description of a System Message. The date and time are filled in automatically. Figure 2-7: Sample System Messages Page 4. Do one of the following: Click Save. The System Message is saved in the System Messages list and will be displayed on the DRRS-N log-in page. Click Cancel to close the System Messages page without saving the System Message. 2-4 Version DRRS-N Software Administration Manual

31 Chapter 2: Information Center System Messages Editing System Messages To edit a System Message, do the following: 1. Access the System Messages page (See Section 2.2: System Messages on page 2-3). If any System Messages have already been created, a list is displayed that shows the title of each System Message (See Figure 2-5: System Messages List on page 2-4). 2. Click the next to the System Message that is to be edited. 3. Modify the System Message. 4. Do one of the following: Click Save. The changes to the System Message are saved and will be displayed on the DRRS-N log-in page. Click Cancel to close the System Messages page without saving the changes to the System Message Deleting System Messages To delete a System Message, do the following: 1. Access the System Messages page (See Section 2.2: System Messages on page 2-3). If any System Messages have already been created, a list is displayed that shows the title of each System Message (See Figure 2-5: System Messages List on page 2-4). 2. Click the next to the System Message that is to be deleted. The System Message is deleted from the list and no longer will be displayed on the DRRS-N log-in page. DRRS-N Software Administration Manual Version

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33 Chapter 3: Framework Administration The Framework Administration menu item gives DRRS-N Ashore enterprise-level users access to functions that allow them to perform a collection of functions on all of the modules in the DRRS-N Ashore application and configure the Framework Administration module. 3.1 Module Registration The Module Registration function gives DRRS-N Ashore enterprise-level users the ability to determine which modules are displayed in the DRRS-N Main Menu. To access the Module Registration function, click Admin Framework Administration Module Registration in the DRRS-N Main Menu. The Module Registration function currently displays a table that contains the following information for each DRRS-N Ashore module: Table 3-1: Module Registration Column Definitions Column Module Details Protocol Server Port Web Root Service URL/Test Page Definition The name of the module and, if provided, a short description of its functions. The form of hypertext transfer protocol that the module uses, which is either HTTP or HTTPS. The address of the server on which the module is installed. The port number used to connect to the module. The folder on the web site that contains the module's files. The URL of the web page that is used to test the module. DRRS-N Software Administration Manual Version

34 Module Registration Chapter 3: Framework Administration Table 3-1: Module Registration Column Definitions Initialize Column Definition A link that you can click to re-initialize each module. The module registration tasks consist of the following: Registering new modules Editing modules Deleting modules Registering New Modules To register new modules, do the following: 1. Click New Module. The Add Module dialog is displayed. Figure 3-1: Add Module Dialog 2. Modify the fields as necessary. See Table 3-1: Module Registration Column Definitions on page 3-1 if you need information about the fields. 3. Do one of the following: Click Save to close the dialog and save your changes. The module information is displayed in the table. Click Cancel to close the dialog without saving your changes. 4. If you clicked Save, initialize the new module by clicking next to the new module. 5. Test the new module by clicking next to the new module. One of the following occurs: If the test passes, replaces and the message Test Passed is displayed above the table. If the test fails, replaces and a message is displayed above the table describing why the test failed. In this case, fix the errors described in the message and repeat step 5 until the test passes. 6. Click Refresh Modules to make the new module available in the DRRS-N Ashore Main Menu. 3-2 Version DRRS-N Software Administration Manual

35 Chapter 3: Framework Administration Module Registration Editing Modules To edit a module, do the following: 1. Click next to the module that you want to edit. The Edit Module dialog is displayed: Figure 3-2: Edit Module Dialog 2. Modify the fields as necessary. See Table 3-1: Module Registration Column Definitions on page 3-1 if you need information about the fields. 3. Do one of the following: Click Save to close the dialog and save your changes. Click Cancel to close the dialog without saving your changes Deleting Modules To delete a module, do the following: 1. Click next to the module that you want to delete. A message is displayed asking if you are sure that you want to delete the module. 2. Do one of the following: Click OK to remove the message and delete the module. Click Cancel to remove the message without deleting the module. 3. Click Refresh Modules to remove the deleted module from the DRRS-N Ashore Main Menu. DRRS-N Software Administration Manual Version

36 Framework Configuration Chapter 3: Framework Administration 3.2 Framework Configuration The Framework Configuration function gives DRRS-N Ashore enterprise-level users the ability to configure the Framework Administration module. To configure the Framework Administration module, do the following: 1. Click Admin Framework Administration Framework Configuration. The Framework Configuration page is displayed. Figure 3-3: Framework Configuration (continued on next page) 3-4 Version DRRS-N Software Administration Manual

37 Chapter 3: Framework Administration Framework Configuration Figure 3-4: Framework Configuration (continued from previous page) 2. Make the necessary changes. For help on a particular setting, click the Details link next to the field or see Table 3-2: Framework Configuration Field Definitions. 3. Click Test to test your changes. 4. Click Save to save your changes. Table 3-2: Framework Configuration Field Definitions ID Name Version Domain Protocol Server Port WebRoot Field Banner Image Banner Repeating Image Default Home Page Enable User Home Page Selection Unique ID assigned to the Framwork. Definition Configures the name for the Application instance. This is used for labeling purposes throughout the application. Configures the version for the Application instance. This is used for showing the umbrella version of the Application instance. (Configured in Web.Config) Required. Configures the HTML document security domain to enable communication between the framework and modules. The domain must be set to a common domain name within the same domain hierarchy for this communication to operate securely and correctly. For example: The default domain for a document may be The document may contain an IFrame that points to a document with the domain localserver.innovasi.com. In order for these two documents to securely communicate, the domain property would be set to innovasi.com. (Configured in Web.Config) Required. This is the hypertext transfer protocol used to access web content. (Configured in Web.Config) Required. This is the server hosting the shell. It must contain the domain specified in the Domain field. For instance, a server hosting the framework called localserver.innovasi.com would be in the innovasi.com domain specified in the Domain field. (Configured in Web.Config) The port number used to connect to the server. (Configured in Web.Config) The folder on the server that contains the Application's files. A graphic, called a banner, that is displayed at the top of each page in the DRRS-N application. A graphic that is used as a separator. This is the default page that is displayed the first time a user accesses the DRRS-N application. It can live in a module and should be an absolute URL. Check box that, when selected, activates the Make This My Home Page item in the Support Menu. DRRS-N Software Administration Manual Version

38 Framework Configuration Chapter 3: Framework Administration Table 3-2: Framework Configuration Field Definitions Default Help Page Theme Field Support Address Support Phone System Host Port Reset Password Subject Reset Password Body Self Registration Url Self Registration Height Self Registration Width My Profile Url My Profile Height My Profile Width Enable Built-in User Search Admin New Url Admin New Height Admin New Width Admin Edit Url Admin Edit Height Admin Edit Width Default Shell Page The web page that is displayed when the user clicks the Help item in the Support Menu. A drop-down list that contains a variety of themes from which to choose. The selected theme is replicated throughout the application. The address that should be used to contact DRRS-N Ashore Customer Support. The telephone number that should be used to contact DRRS-N Ashore Customer Support. The address that should be used to contact the DRRS-N System Administrator. The address of the host's Outlook server. Definition The port used to send and receive messages. The text that is displayed as the subject of the message that is sent to a user when the user's password has been reset. The body of the message that is sent to a user when the user's password has been reset. The address of the web page that a person uses to request a DRRS-N Ashore user account. The height of the frame that is used to display the web page that a person uses to request a DRRS-N Ashore user account. The width of the frame that is used to display the web page that a person uses to request a DRRS-N Ashore user account. The address of the web page that is accessed when the user clicks the My Profile item on the Support Menu to modify the user's profile information. The height of the frame that is used to display the web page that is accessed when the user clicks the My Profile item on the Support Menu to modify the user's profile information. The width of the frame that is used to display the web page that is accessed when the user clicks the My Profile item on the Support Menu to modify the user's profile information. Check box that, when selected, enables an administrator to create and search for DRRS-N user accounts. The address of the web page that is displayed when an administrator creates a new DRRS-N user account. The height of the frame that is used to display the web page that an administrator uses to create a new DRRS-N user account. The width of the frame that is used to display the web page that an administrator uses to create a new DRRS-N user account. The address of the web page that is displayed when an administrator edits a DRRS-N user account. The height of the frame that is used to display the web page that an administrator uses to edit a DRRS-N user account. The width of the frame that is used to display the web page that an administrator uses to edit a DRRS-N user account. The default shell that is used to display the DRRS-N Ashore application's home page. 3-6 Version DRRS-N Software Administration Manual

39 Chapter 4: Bulletins Bulletins appear on the DRRS-N home page and are visible to users when they first log in. Bulletins are intended to alert the user to sudden and unexpected application problems. 4.1 Adding a Bulletin To add a bulletin, do the following: 1. Access the Add or Edit a Bulletin page by doing either of the following: Click Admin Bulletins Add a Bulletin on the DRRS-N Main Menu. From a Bulletins web page, click in the Bulletins menu. The Add or Edit a Bulletin page is displayed. See Figure 4-1: Add or Edit a Bulletin on page In the Title field, enter a title for the bulletin. 3. In the Message field, enter the message that you want DRRS-N users to read. 4. In the Starts On and Ends On fields, enter the date and time when you want the bulletin to become active and the date and time when you want it to end, respectively. Tip: Time is entered as Coordinated Universal Time (UTC), which is the same as Greenwich Mean Time (Zulu time). DRRS-N Software Administration Manual Version

40 Adding a Bulletin Chapter 4: Bulletins Figure 4-1: Add or Edit a Bulletin 5. When the bulletin has been reviewed and approved, do the following: a. Check the Approved check box. b. In the Approved On field, enter the date on which the bulletin was approved. c. In the Approver Name field, enter the name of the person who approved the bulletin. 6. To enable the bulletin, click the Enabled check box. 7. If you want to specify the period during which the event that is described in the bulletin occurs, you can enter this date and time in the Occurs On field. This field is optional. Leaving it blank defaults to the date and time entered in the Starts On field. 8. Click Save. The screen refreshes. A Delete link is displayed next to the Save button so that you can delete this bulletin without having to go to the Bulletins home page. See Section 4.2.2: Deleting a Bulletin for more information about deleting bulletins. 9. Click Bulletin Home. The bulletin that you added should be displayed in the list on the Bulletin Home page. 4-2 Version DRRS-N Software Administration Manual

41 Chapter 4: Bulletins Bulletin Home 4.2 Bulletin Home The Bulletin Home function provides the enterprise-level administrator with a list of the existing bulletins, along with the ability to edit or delete any of the bulletins in the list. To access the Bulletin Home function, do either of the following: Click Admin Bulletins Bulletin Home on the DRRS-N Main Menu. From a Bulletins web page, click in the Bulletins menu. The Bulletin Home page is displayed. Figure 4-2: Bulletin Home Page Editing a Bulletin To edit a bulletin, do the following: 1. Access the Bulletin Home function. See Section 4.2: Bulletin Home. Tip: You cannot edit a bulletin by clicking to add a bulletin only. in the Bulletins menu. That link is used 2. Click next to the bulletin that you want to edit. The bulletin opens on the Add or Edit a Bulletin page. See Figure 4-1: Add or Edit a Bulletin on page 4-2 for an example. 3. Modify the settings as necessary. See Section 4.1: Adding a Bulletin on page 4-1 for descriptions of the fields on this page. 4. Click Save. The screen refreshes and any changes you made to the bulletin are saved Deleting a Bulletin To delete a bulletin, do the following: 1. Access the Bulletin Home function. See Section 4.2: Bulletin Home. 2. Click next to the bulletin that you want to delete. Tip: You can also delete a bulletin while editing it by clicking next to the Save button, a function that is available only while editing a bulletin, not while adding one. See Figure 4-1: Add or Edit a Bulletin on page 4-2 for an example. DRRS-N Software Administration Manual Version

42 Showing Sample Bulletins Chapter 4: Bulletins 4.3 Showing Sample Bulletins To view a list of sample bulletins, do the following: 1. Access the Bulletin Home function. See Section 4.2: Bulletin Home on page Click Bulletin Sample in the Bulletins menu. DRRS-N displays the Bulletin Sample page. Figure 4-3: Bulletin Sample Page 3. Click either Show Dialog or Show Sample Bulletins. A Notifications dialog is displayed that contains a list of sample bulletins. Figure 4-4: Sample Bulletins 4.4 Showing Active Bulletins To view a list of active bulletins, do the following: 1. Access the Bulletin Home function. See Section 4.2: Bulletin Home on page Click Bulletin Sample in the Bulletins menu. DRRS-N displays the Bulletin Sample page, shown in Figure 4-3: Bulletin Sample Page. 3. Click Show Active Bulletins. A Notifications dialog, similar to the one in Figure 4-4: Sample Bulletins, is displayed that contains a list of active bulletins. 4-4 Version DRRS-N Software Administration Manual

43 Chapter 4: Bulletins Previewing Active Bulletins 4.5 Previewing Active Bulletins To preview active bulletins, do the following: 1. Access the Bulletin Home function. See Section 4.2: Bulletin Home on page Click Preview Active Bulletins in the Bulletins menu. DRRS-N displays the Bulletins page. Figure 4-5: Preview Active Bulletins DRRS-N Software Administration Manual Version

44 Previewing Active Bulletins Chapter 4: Bulletins This Page Intentionally Left Blank. 4-6 Version DRRS-N Software Administration Manual

45 Chapter 5: Reporting Method U.S. Navy units are required to report their readiness status using the Status of Resources and Training System (SORTS) Joint Report-Navy, also called SORTSREPNV, reporting method. The Navy intends for this reporting method eventually to be replaced by DRRS-N. However, until DRRS-N is implemented throughout the fleet, the Navy requires each unit to continue to report its readiness status using the SORTSREPNV reporting method. While SORTSREPNV reporting is required, units on which DRRS-N is installed have several choices in how they comply with this reporting requirement. The Reporting Method field gives the Unit Commander the ability to select the reporting method for each unit. This field is visible only to the Unit Commander and Unit Admin. Figure 5-1: Reporting Method Field DRRS-N Software Administration Manual Version

46 Chapter 5: Reporting Method The Reporting Method field has a drop-down list that contains the available choices. The following table defines each choice and its consequences. Table 5-1: Reporting Method Definitions Reporting Method NMETL w/sorts TRMS Only NMETL Only (default) Effect on DRRS-N User Interface Causes the View OARS link to be displayed for both the Approved and InStaffing views, and the Submit All and Submit Changes buttons to be displayed for the InStaffing view only. Causes the View OARS link, the View field, and the Submit All and Submit Changes buttons to not be displayed. The initial setting. Remains in effect until the Unit Commander or Admin selects a different reporting method. Causes the View OARS link to not be displayed, and the Submit All and Submit Changes buttons to be displayed for the InStaffing view only. Effect on User Requires the user to report readiness by submitting both NMETL assessments and SORTSREPNV reports using DRRS-N. SORTSREPNV information is entered in the Organization and Resource Status (OARS) area. The Submit All and Submit Changes buttons are used to submit both NMETL assessments and SORTSREPNV reports. Requires the user to report readiness by submitting SORTSREPNV reports using the TYCOM Readiness Management System (TRMS). The view is set to the Approved view, so the user can see the NMETL assessments of units selected in the Group Selector in DRRS-N, but cannot make, change, or submit NMETL assessments. Requires the user to report readiness by submitting NMETL assessments using DRRS-N and SORTSREPNV reports using TRMS. 5-2 Version DRRS-N Software Administration Manual

47 Chapter 6: FOM Mapper Account Administration DRRS-N Ashore provides Mapper applications for the Personnel, Aviation Maintenance, Supply, and Ordnance Figures of Merit (PFOM, AMFOM, SFOM, and OFOM). These applications are used to do the following: Create relationships between METs, resources, and RespOrgs. Specify threshold values that determine the readiness status of resources. This section describes procedures specific to administration of the SFOM and OFOM Mappers. Access to these Mappers is controlled through the Innovative Readiness Reporting Initiative (IRRI) using Microsoft Internet Explorer (version 5.5 and above) or an equivalent Internet browser through a URL assigned by the System Administrator. A user name and password are required to log in. Note: The specific URL depends on the URL of the facility. Contact DRRS-N Ashore Customer Support for the correct address for your command. Access to the PFOM and AMFOM Mappers is controlled through the user s DRRS-N Ashore account. See Section 1.2: Registering New Accounts for information about accessing the PFOM and AMFOM Mappers. Users who need to access to the SFOM and OFOM Mappers must register for an IRRI account and request access to the desired Mapper module or modules during the registration process. Once a user's account is activated, the user can do either of the following: Log on to IRRI and select a Mapper module from the IRRI Site Map. Log on directly to the Mapper. DRRS-N Software Administration Manual Version

48 Account Request Chapter 6: FOM Mapper Account Administration 6.1 Account Request To request an account: 1. Open Microsoft Internet Explorer or an equivalent Internet web browser. 2. Enter the URL provided by DRRS-N Customer Support in the Address field. Depending on the URL, the Login Page for IRRI or for one of the FOM Mappers is displayed. This example uses the IRRI Login Page. Figure 6-1: IRRI Login Page 3. Click the Request Account link. The Request Access page is displayed. Figure 6-2: IRRI Request Access Page 4. Fill in the User Information, select the FOM module or modules to which you need access, and click Submit. DRRS-N Customer Support reviews the request and grants access levels as appropriate. Note: The Unit drop-down listing in the figure above contains the list of TYCOMs. Although the IRRI web site has an Account Registration - Pending Accounts area, it is not actively monitored, so a phone call or message can help the process along. Call or send a message to drrsn@navy.mil (unclassified) or DRRS-N.CFFC.001.fct@navy.smil.mil (classified). 6-2 Version DRRS-N Software Administration Manual

49 Chapter 6: FOM Mapper Account Administration OFOM Mapper Module Access Role Assignments 6.2 OFOM Mapper Module Access Role Assignments Anyone assigned to the Releaser user type must be given the Admin module access role in order to approve changes. Table 6-1: OFOM Mapper Module Access Role Assignments If the User Type is Set the Module Access Role to So the User Can Releaser Admin Submit and approve changes Drafter Drafter Submit changes Browser Browser View data only 6.3 Mapper Login To access the SFOM or OFOM Mapper, do either of the following: If you do not have the Mapper's URL: 1. Open Microsoft Internet Explorer or an equivalent Internet web browser. 2. Enter the URL of the IRRI Login page provided by DRRS-N Customer Support in the Address field. The IRRI Login page is displayed. See Figure 6-1: IRRI Login Page on page Enter the user name and password (provided by DRRS-N Customer Support) in the login page. Note: The first time you log in you are required to create a "strong" password. To do this, use a minimum of eight characters, and at least one capital letter, one lowercase letter, and one special character. The maximum number of characters for a password is Click Login directly below the Password field. The IRRI DoD Warning window is displayed. Figure 6-3: IRRI DoD Warning Window DRRS-N Software Administration Manual Version

50 Mapper Login Chapter 6: FOM Mapper Account Administration 5. Click Accept on the Department of Defense Warning. The IRRI Site Map is displayed: Figure 6-4: IRRI Site Map 6. In the Module column, click the Mapper that you want to access. The Site Map of the selected Mapper is displayed. If you have the Mapper's URL: 1. Open Microsoft Internet Explorer or an equivalent Internet web browser. 2. Enter the URL provided by DRRS-N Customer Support in the Address field. The Mapper s Login page is displayed, such as the SFOM Login page shown in the following figure: Figure 6-5: SFOM Login Window 3. Enter the user name and password (provided by DRRS-N Customer Support) in the login page. Note: The first time you log in you are required to create a "strong" password. To do this, use a minimum of eight characters, and at least one capital letter, one lowercase letter, and one special character. The maximum number of characters for a password is Click Login directly below the Password field. The IRRI DoD Warning window is displayed. See Figure 6-3: IRRI DoD Warning Window on page Click Accept on the Department of Defense Warning. The Site Map of the Mapper that you logged on to is displayed. 6-4 Version DRRS-N Software Administration Manual