Welcome to Meeting Wizard!

Transcription

1 Welcome to Meeting Wizard! Meeting Wizard was optimized to smartphones and tablets but its main advantage is that it does not require you to download any applications. The only thing you need is access to Internet. Naturally, Meeting Wizard is available also via personal computers, notebooks and netbooks. By using Meeting Wizard: - You can easily manage your business meetings and private programs during a conference, including the days before and after it. You may simply recommend three possible dates for a meeting, from which the selected member can choose. The appointment with the date chosen by the invitee will appear in both of your calendars. A meeting can be easily declined or even cancelled. - You can send invitations to particular meetings which were created by the organizer or others. - You can send and receive messages. - In case you add your address, messages can be forwarded also to your mail box. Note that without the provision of your address you will not be able to make appointments through Meeting Wizard. - In the event of being late for a meeting you can notify your partner by sending them a letter chosen from the pre-written message templates. - You can create your personal profile, while you can also view others. - You will immediately be informed of any changes in the program schedule. - The calendar with all the meetings and programs can be displayed on your mobile phone as well. - Using Poster menu it is much easier to introduce one another than using outdated lanyard tags. Meeting Wizard - Help page 1

2 - Checking the profiles of the attendees before the actual meeting can substitute or add to the exchange of business cards. - The participants of a daily meeting can be previously checked, printed and then archived. We provide a detailed Help next to every menu point. In case you have further questions, please ask us using our Support. Meeting Wizard - Help page 2

3 How to use the menu? Calendar: You can create a meeting by clicking on a particular cell in the calendar. Private meetings can be created the days before and also a day after the conference. On the days preceding the conference you can schedule both private and business programs, however on the day that follows the conference, only private meetings can be created. Meeting Wizard - Help page 3

4 After accepting an invitation you can write a message to the participating members. In the event of being late you can quickly notify your partner by sending them a letter chosen from the pre-written message templates. There is an option also to cancel meetings. Color explanation: Orange: meetings created by the organizer. You can overwrite them with your own programs. Blue: accepted invitations Green: private meetings Red border: waiting for response Blue border: your sent invitations which have not yet been accepted Calendar View can be changed so that it is possible to see only those programs which are before or after noon, or you can see both programs at the same time. Calendar can be viewed also in a full or minimized size (the latter one preferred on mobiles). Meeting Wizard - Help page 4

5 Meeting list: Here you can see the list of meetings you participate. If you click on Edit you can modify the details of the meeting, send a message or cancel. (You can also add members to the list of participants.) In the event of being late for a meeting you can notify your partner by sending them a letter chosen from the pre-written message templates. Meeting Wizard - Help page 5

6 Profile: Here you can edit your personal data, upload your profile picture and get a QR code. Note that information provided in this section will be public for all participants of the meeting. If you provide your address, you will be notified by automatically generated e- mails whenever you receive an invitation or a message in Meeting Wizard. In case you choose not to give us your address, you can check invitations and messages only if you are logged in Meeting Wizard (the program checks whether you received any new messages every 20 seconds). Meeting Wizard - Help page 6

7 Participants: Here you can see the list of people who will attend the conference. You can easily send them invitations to private meetings. Meeting Wizard - Help page 7

8 Message inbox: Here you can see your messages received from the organizer of the conference. If you decide to attend a meeting click on I participate. If, by any cause, you cannot take part in a previously accepted meeting, you can easily cancel your participation by using I don t participate. You can receive messages also from other attendees who would like to have a private meeting with you. You can easily answer these messages via Meeting Wizard. Messages can be opened and closed by clicking on +/- or Expand all/collapse all, or they can be deleted using the sign Ø. The sequence of messages can be changed in the left menu, when clicking on Sort by date/sender. In the event of being late for a meeting you can notify your partner by sending them a letter chosen from the pre-written message templates. If you provided your address in the Profile section, you will receive a notification of your Meeting Wizard messages otherwise you can see them only after logging in. As previously noted the program checks whether you received any new messages every 20 seconds. If you click on Calendar you can see each meeting you take part in. Meeting Wizard - Help page 8

9 Locations: You will find the exact location of the conference here. We provide also the opportunity to view the place with the help of Google Maps. Furthermore, you can also have a look at the hotels recommended by the organizer. The arrows and the drop-down list will navigate you through the list of given hotels. Meeting Wizard - Help page 9

10 Poster: With the help of this menu, your country, company or an arbitrary text will appear on your screen in full size. Font size, background and foreground color can be easily changed so that partners will be able to find you also in a crowded hall. Print: You can instantaneously print the currently opened menu point. Meeting Wizard - Help page 10

11 Support: If you have any questions, do not hesitate to contact us, we will answer them as soon as possible. Meeting Wizard - Help page 11

12 Welcome to Meeting Wizard!... 1 How to use the menu?... 3 Calendar:... 3 Color explanation:... 4 Meeting list:... 5 Profile:... 6 Participants:... 7 Message inbox:... 8 Locations:... 9 Poster: Print: Support: Meeting Wizard - Help page 12