Delivering your special collections online: Digitization and CONTENTdm
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1 Special Library Association June 16, 2008 Delivering your special collections online: Digitization and CONTENTdm Jill Fluvog Director, Sales & Marketing Digital Collection Services, Seattle Patrick Jones Digital Services Consultant
2 Agenda Services for the digital life cycle Excerpts from Digitization Basics (Patrick Jones) CONTENTdm Additional digital collection services What is coming?
3 OCLC Digital Collection Services We provide services for libraries and other cultural heritage organizations to create, manage, preserve and share digital collections. Our mission is to offer services that: Help you create and showcase digital collections on the Web Enable the creation of your institution s digital repository Offer your collections maximum Web visibility via WorldCat Provide long-term archiving of your digital master files
4 An integrated set of solutions offering Access Global Regional Local Discovery Creation Management Preservation for your digital collections
5 OCLC Digital Collections Services A range of options that support the entire digital life cycle 1. Plan 2. Process 3. Manage 4. Preserve 5. Share
6 A complete set of solutions The Planning stage What are your project s goals and objectives? Do they support your vision, values and mission? Who are your stakeholders? Does Web access play a role? full-text searching? What are your end users needs? Does preservation play a role? How will you fund the project? Do you have the staff, hardware, etc.? - Determine your organizational priorities first - Select the technical tools last
7 OCLC Digital Collection Services Solutions to help you create, manage, preserve and share your digital collections: 1. Digitization services 2. CONTENTdm Digital Collection Management Software 3. Connexion digital import 4. Web Harvester 5. Digital Archive 6. WorldCat 7. User Services
8 Digitization services We create high-quality, digital images from Original materials Microfilm and microfiche We provide digital files to meet specifications Resolution Processing File naming File format Media delivery
9 Digitization process requirements 1. Digital conversion (TIFF creation) Resolution (dpi - dots per inch) Bit depth (bitonal, grayscale, color) 2. Optical Character Recognition (OCR) 3. Metadata Dublin Core, MARC, METS, ALTO, etc. 4. File naming Use ISO date format whenever possible
10 Digitization process requirements, continued 5. Output/derivative files TIFF archival masters, bound PDF, JPEG2000, thumbnails 6. Image processing De-skew, crop, sharpen, page and article segmentation, etc. 7. Delivery method CD, DVD or hard drive 8. CONTENTdm Digital collection building
11 CONTENTdm What is CONTENTdm Digital Collection Management Software? A complete software solution Stores, manages and provides Web access to digital collections For organizations of all types and sizes Academic libraries, public libraries, historical societies, museums, state libraries, cultural heritage organizations and others Standards-based for staff efficiencies and cost effectiveness Dublin Core, JPEG2000, OAI Harvesting, PHP API and more Showcases a wide range of media types Photos and documents to audio and video files
12 CONTENTdm Enables you to share your digital collections on the Web
13 Items of all types: images, maps, drawings, text, diaries, audio, video and more.
14 Organizations of all types American Society for Cell Biology Item link - Buffalo Bill Historical Center Arizona Memory Project Lists provide range of contributors and shows use of predefined queries George Washington Masonic Memorial Meeting Minutes Full-text search -
15 Building your digital collections Three ways CONTENTdm fits into your workflow: 1. CONTENTdm Acquisition Station submit digital files (any format) through this CONTENTdm client 2. CONTENTdm Web-based Add submit digital files (any format, only simple files) thru a Web browser 3. Connexion digital import submit digital files through the Connexion client Optional workflows Web Harvester Digital Archive
16 Building your digital collections with CONTENTdm - workflow Dublin Core metadata and files from local computer or network WorldCat (1) Acquisition Station client and (2) Web-based Add CONTENTdm
17 Building your CONTENTdm collections Overview 1. Define your collection Configure your metadata schema 2. Populate your collection Add digital items and metadata 3. Share your digital collections on your CONTENTdm Web site
18 1. Define your collection Configure the collection metadata schema A group of objects (items) that Share the same metadata scheme Live on the same CONTENTdm server (license) 200 collections per license Simple or Qualified Dublin Core supported Title required 100 fields per collection 128,000 characters per field 16 million items per collection
19 CONTENTdm and the Dublin Core
20 2. Populate your collection Add digital items and metadata
21 3. Share your digital collections on your CONTENTdm Web site Browse Advanced Search
22 3. Share your digital collections on your CONTENTdm Web site Multiple languages
23 3. Share your digital collections on your CONTENTdm Web site End user tools View in slide show Save as Web page Export to PowerPoint Use for my shopping cart
24 Building your digital collections Three ways CONTENTdm fits into your workflow 1. CONTENTdm Acquisition Station submit digital files (any format) through this CONTENTdm client 2. CONTENTdm Web-based Add submit digital files (any format, only simple files) thru a Web browser 3. Connexion digital import submit digital files through the Connexion client Optional workflows Web Harvester Digital Archive
25 Building your digital collections with Connexion digital import - workflow Files from your local computer or network Metadata WorldCat Connexion digital import Metadata and display image CONTENTdm
26 Connexion digital import Option for getting your digital items into CONTENTdm Cataloging workflows Integrates cataloging and CONTENTdm Via Connexion client, submit digital files stored on your local computer/network to your CONTENTdm collections For users of CONTENTdm Hosting Service who also have an OCLC cataloging subscription
27 Building your digital collections Three ways CONTENTdm fits into your workflow 1. CONTENTdm Acquisition Station 2. CONTENTdm Web-based Add 3. Connexion digital import Optional workflows Web Harvester Coming soon! Easily harvest Web content and add it to your CONTENTdm collections Digital Archive Preserve your master files and digital originals
28 Web Harvester Coming soon! Easily harvest Web content Web pages Web sites Individual publications Add Web content to your CONTENTdm collections Provides a workflow that is integrated into both your normal cataloging and digital content management workflows
29 Building digital collections with the Web Harvester - workflow Metadata WorldCat Web sites Web Harvester via OCLC Connexion client DC Metadata and files CONTENTdm
30 Web Harvester: Integrated capture and management of Web content Integrated with existing tools and workflows Cataloging workflow via OCLC Connexion client Digital collection management via CONTENTdm Access via 856 to single objects and serials via WorldCat, major search engines, and your local systems Customizable end user online access via CONTENTdm Digital Archive (optional)
31 Digital Archive Some challenges of preservation Increasing volume of digital materials to manage Some solutions for widely published materials Few standards and not widely implemented Limited resources to apply to preservation A preservation solution: OCLC s Digital Archive Secure, managed storage for digital originals and master files Integrated with your workflow for building digital collections
32 Digital Archive Long-term storage for preservation Secure, managed storage Systems management Physical security Data security Data backups Disaster recovery ISO 9001 Certification Automated monitoring Manifest verification Virus check Fixity check (digital fingerprinting) Format Verification Reports Storage use and growth File types Accesses and disseminations "The Montana Historical Society has chosen the Digital Archive service as the storage facility for our digital collections. The ease of adding materials through Connexion and the secure, managed storage make the Digital Archive service the ideal solution for our needs. Molly Kruckenberg, Research Center Director
33 Digital Archive Integrated workflows Simple, straightforward workflows that fit in with CONTENTdm collection building WorldCat cataloging Web Harvester Other digital asset management systems
34 Sharing your digital collections Your organization s digital collections are built and shared via the Web what s next? Promote your collections Increase discovery through WorldCat WorldCat.org WorldCat Local Google Yahoo! Search
35 Increase discovery via Google and WorldCat
36 Search WorldCat.org
37 WorldCat for global discovery Thumbnail View the item
38 WorldCat for global discovery
39 WorldCat for global discovery OCLC number Item citation
40 WorldCat for global discovery
41 Claremont Colleges: Access and discovery via CONTENTdm and WorldCat.org It was the solution we needed to not only manage the collection, but to share it with the broadest audience possible. Pat Vince, Digital Initiatives Librarian Claremont Colleges
42 Better global discovery with WorldCat Libraries and other cultural heritage organizations add their CONTENTdm collection metadata to WorldCat Through WorldCat.org and WorldCat Local, people on the Web discover not only traditional library collections but special collections that have been digitized.
43 7. User Services We can help you get to success! Professional assistance is an available option for digital collection projects: Planning and implementation Metadata and workflow design CONTENTdm collection building Training (onsite and online)
44 The CONTENTdm user community More than 400 licensedsites More than 1000 users Canada: 14 licensees Alaska British Columbia 3 Alberta 6 (Newfoundland 1 Nova Scotia 1) 2 Hawaii Washingto n 18 Oregon 9 Idaho 5 Nevada 6 Utah 7 California 29 Arizona 3 Montana 2 Wyoming 1 Saskatchewan Colorado 2 New Mexico 2 North Dakota 3 South Dakota 3 Nebraska 3 Manitoba Kansas 5 Texas 16 Oklahoma 1 Iowa 6 Missouri 8 Arkansas 4 LA 1 Ontari o 2 Minnesota 11 Wisconsin 13 Illinois 13 MS 4 Michiga n 11 Indiana 15 KY 4 Tennessee 4 AL 9 Ohi o 24 WV 1 Georgia 7 FL 7 Quebec 1 New Brunswick New York Pennsylvania VA 6 N Carolina 11 SC 6 Maine NJ 2 DE 3 MD 5 DC 3 VT 3 NH 2 MA 4 CT 8
45 A vibrant user community CONTENTdm users freely share best practices and locally-developed extensions through: CONTENTdm listserv User Support Center Available online 24x7 Tutorials, comprehensive Help files and more User groups Example: Drake University
46 CONTENTdm Regional User Group Meetings 2008 ALA Midwinter 2008 January in Philadelphia Midwest User Group April in Indianapolis, Indiana Western User Group June in Claremont, California ALA Annual 2008 June/July in Anaheim, California Northeast/Mid-Atlantic User Group July at Pennsylvania State University South/Southeast User Group July/Aug at Mississippi State University
47 CONTENTdm Upgrades for users May Jul Jul 2003 Feb 2002 Jan Sept 2003 Version 3.4 Jan 2003 OAI support for harvesting of metadata Multi-Site Server Version 3.5 Jul / Sep 2003 WorldCat link for metadata harvesting Customizable Web Templates Version 3.6 Feb 2004 Batch Add wizard Advanced Search has a new interface and added functionality User Support Center introduced Version 3.7 & 3.8 Jul 2004 Zoom and pan toolbar for viewing images; Compare button Tab-delimited Text Import Collection and item-level security Web browser-based editor Version 3.8 JPEG & Jul 2004 Jun Oct 2005 Version 4.0 Jun / Oct 2005 EAD support 3.6 Feb Mar Dec 2006 PHP-based API which supports broader customizations and interoperability User Interface based on the new PHP API OCR Extension with ABBYY FineReader Version 4.1 Mar 2006 Redirects for obsolete URLS PHP 5.0 supported Version 4.2 Dec 2006 Multiple Compound Object Wizard OCR Extension upgraded to ABBYY FineReader Version 8 Ability to highlight, view and clip individual newspaper articles Search and browse by date range Version 4.3 Oct 2007 Easier to manage and access PDF documents, especially multiple-page PDFs Improved controlled vocabulary OCLC Connexion digital import 4.3 Oct 2007
48 What s next? CONTENTdm 5 In progress! Next release will fully support Unicode New search engine (Find) Pilot project with Simon Fraser University Chinese language newspapers
49 What s next?
50 OCLC Digital Collection Services WorldCat.org Global Regional WorldCat Local Local CONTENTdm Web Harvester Digital Archive
51 OCLC Digital Collection Services: A complete set of solutions Solutions to help you create, manage, preserve and share your digital collections
52 Next steps 1. Explore CONTENTdm users collections at 2. Evaluate the CONTENTdm software 3. Call Patrick if you re starting a digitization project, applying for a grant or have any questions 4. Contact us Jill Fluvog Patrick Jones fluvogj@oclc.org jonesp@oclc.org (toll-free)
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