CRSTAR E-NEWS: 2019 EDIT PROCEDURE
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- Ilene Wright
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1 The Purpose of this E-News is to guide the user through setting the most current edits for state specific edits, NCDB, RQRS and additional metafiles. Instructions below will demonstrate how to run edits on a single case as well as a population of cases for state export. This procedure is the same procedure as before the 2018 upgrade. Important: As in past years, the NCDB edits may be run on individual cases, but batches of cases must be run through Genedits Plus. Setting the Genedits Configuration 1. Go to Preferences 2. Click the Genedits tab 3. In the state metafile section, click the drop down to choose the state. Note: More than one state metafile can be loaded in this section for registries that have dual reporting 4. Click browse to choose the latest metafile. 5. Click Browse to set the appropriate Clinical, NCDB and Additional metafiles. 6. Click Save Note: Some states have not submitted metafiles to us. As we receive them we will keep users posted as to the correct metafiles to load. 1 Melanie Rogan, CTR
2 Running Edits on Individual Cases 1. On any screen past the Patient Maintenance screen, click the blue bar at the top of the screen to bring up the Quick link window 2. Click the Run Genedit Icon 3. Choose the metafile to run 4. Click Run for the report to display Genedit Display for Single Case 2 Melanie Rogan, CTR
3 Running edits for a State Export 1. Go to Reporting 2. Go to Data Exports 3. Go to State Export 4. Insert pre-selected population 5. Name the Filename 6. Check update State report flag and transmit date ONLY if you are ready to transmit clean cases 7. Check Run Genedits after export 8. Click Run. 9. Choose the type of Export if applicable for your state, i.e. New Case, Corrections, Follow Up, etc. A list of all the cases in the export is created. The user can print the list if desired. Download will create another export file. Exit, will exit the report. The edit print out will appear behind the list. See next page. 3 Melanie Rogan, CTR
4 Edit Display The edit display shows the edit set and date the report was run. Each case is listed as Record 1, Record 2, etc. Separated by the blue bar and patient information. The display lists the number of errors per case. Errors are displayed in red font and the value entered in the abstract is displayed in green font. Edit tag numbers and NAACCR position numbers are displayed in light blue. The edit summary report is displayed at the bottom of the report. Please see page 5 The exit icon will exit the screen. The Download icon will download the edit report to Word, where it can be saved as an attachment or printed. The print icon will print without going to Word. 4 Melanie Rogan, CTR
5 Edit Summary Report The edit summary report displays the type of edits set. The edit metafile displays the version of edits being run. The input data file displays the name the user gave the file. The Output report file is the name given when a user uses the Download option once the edit is displayed. Each Error or Warning is listed with the name of the edit, the Edit Tag number and the number of errors or warnings for each. In addition to errors and warnings, additional messages associated with the errors may also be listed. Messages do not require corrections. They simply accompany the error message and provide additional information. The total number of edits and warnings are displayed at the bottom of the report as well as how many cases were processed in the file. 5 Melanie Rogan, CTR
6 The table below displays the most current state edit metafiles at the time of the upgrade. We expect to be receiving updated metafiles as states transition from V18B to V18C. These metafiles will then be made available to users. State Alabama Arizona Arkansas California Colorado Florida Georgia Louisiana Kansas Maryland Massachusetts Minnesota Mississippi Missouri NAACCR NCDB North Carolina New Mexico New Jersey New York Ohio Pennsylvania RQRS South Carolina Tennessee Washington Wisconsin Metafile Name AL_v18b AZ_v18b AR_v18b CA_v18b CO_v18b FL_v18c GA_v18b LA_v18b KS_v18b MD_v18b MA_v18b MN_v18b MS_v18b MO_v18b NACRv18b NCDB_29_v18c NC_v18b NM_v18b NJ_v18b NY_v18 OH_v18b PA_v18b RQRS_29_v18b SC_v18 TN_v18b WA_v18b WI_v18b 6 Melanie Rogan, CTR
7 For all support, please visit 7 Melanie Rogan, CTR
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