Step 1: Create New MYOB Data File & Setup Account List.

Transcription

1 Step 1: Create New MYOB Data File & Setup Account List. 1. Open MYOB Accounting v15 (click start, click All Programs, Click MYOB Accounting V15, and click +MYOB Accounting v15+) 2. Select and click on Create New Company File 1

2 3. Click Next, and enter information about your company, e.g. Company Name: TRIAL 4. Click Next, set your Accounting Year. Current Financial Year : 2006, Last Month : December, Conversion : January, Period : 13 (Thirteen). 5. Click Next, your accounting year confirmation windows will be displayed. 2

3 6. Click Next, the windows will be displayed as follows. 7. Start with build your account list from the lists provided by MYOB Accounting. Select one of three the option that most fits with your needs (company account). You can select the account list that most closely 3

4 matched your business type. If at the point 6 you choose I would like to start with one of the lists provided by MYOB Accounting, windows will be displayed as follows. For Industry Classification, select: All For Type of business select: Distributor 8. Click Next and windows will be displayed. If you would like to edit the name or location of your new MYOB Accounting company file, Click Change. 4

5 If you would like to continue further to setup customising your accounting company file, click Setup Accountant. If you would like to jump right in and begin entering transaction, click on Command Centre 9. The next process, MYOB Main Menu and Command Centre will be displayed as follows. Please wait for a few second to let MYOB finished the process. 5

6 Step 2: Setup Tax Code Link AccountJob and Categories 1. From main menu, select and click Lists 2. Select and Click on Tax Codes sub-menu, MYOB Main Menu and Command Centre will be displayed as follows. 3. Click on New, the MYOB Main Menu and Command Centre will be displayed as follows On Tax Code enter : GST Description : Goods & Services Tax Tax Type : GST or VAT (Value Added Tax) Rate : 5% Linked Account for Tax Collected : (GST Collected) Linked Account for Tax Paid : (GST Paid) 4. Click OK 6

7 JOB LIST 5. From main menu, select and Click Lists. 6. Click on Jobs submenu, the MYOB Main Menu and Command Centre will be displayed as follows 7. Click New, the MYOB Main Menu and Command Centre will be displayed as follows 8. Enter the JOB LISTS. A = JOB A / Dept A / Project A B = JOB B / Dept B / Project B 9. Click OK 7

8 CATEGORY LIST: 10. From main menu, select and Click Lists. 11. Click on Categories submenu, the MYOB Main Menu and Command Centre will be displayed as follows. 12. Click New. 13. Enter the category list: B1 Branch 1 / Dept 1 B2 Brancy 2 / Dept 2. Important: Make sure you turn on category tracking: Catergory are (Required) on all Transaction from setup preference system tab menu to prevent unnecessary unlink transactions. 8

9 Step 3: Record New Card List for Customer, Supplier, and Employee 1. Select and Click Card File menu from Command Centre. 2. Select and click on Card List. 3. Click New, the MYOB Main Menu and Command Centre will be displayed as follows. 9

10 4. Select Card Type: Customer 5. Enter the Customers name: 6. Click New to continue add other new customer data. E.g. 1) ABC PTE Ltd.; 7 Temasek Boulevard, #44-01; Singapore; Telp ; Mr. JOHN; 2) CASH CUSTOMERS 7. Click OK NEXT: CREATE NEW SUPPLIER LIST 8. Click New, from Card List Card Information. 9. Select Card Type: Supplier 10. Enter the supplier name. E.g. 1) XYZ PTE Ltd.; 150 Orchard Road, #07-02: Singapore; Telp ; Mr. MARY. 2) CASH SUPPLIER. 11. Click OK NECT: CREATE NEW EMPLOYEE LIST 12. Cclick New, from Card List Card Information. 10

11 13. Select Card Type: Employee. 14. Enter the Employee name. E.g. Zen; M. Top. 15. Click OK. 16. From MYOB Card List you may view all your customers, suppliers, dan employees card list. 11

12 Step 4: setup Item List for Parts and Services 1. Select an click Inventory menu from Command Centre. 2. Click Item List. 3. Click New. 12

13 4. On Profile, fill in the Item Number, Name, and the account link for BUY, Sell, and INVENTORY. Item MA15 MP95 Name MYOB Accounting V15 MYOB Premier V9 Single I Bay I Sell I Inventory Buying Tax Selling Tax Purchases Sell Merchandise Inventory N-T N-T Selling Price $580 $900 Unit Box Box 5. On BUYING DETAILS, fill in the Unit Measure and Tax Code when Bought. 6. On SELLING DETAILS, fill in the Base Selling Price, UOM, and Tax Code when Sold. 13

14 7. Click New for Next New ITEM LIST. ITEM LIST FOR SERVICE: 8. From Inventory Item List. 14

15 9. On PROFILE, fill in the Item Number with your SERVICE CODE, and Item Name with your SEVICE DESCRIPTION 10. Click on I Sell this Item Only. 11. Set the SELL link account to your services income account. E.g Miscellaneous Income. 12. On SELLING DETAILS, fill in the service selling price. Item Name I Sell Selling Tax MS MYOB Supports Miscellaneous Income N-T Selling Price $80 Unit Hour 13. From MYOB Item List you may view all your parts and services list. 15

16 Step 5: Account Opening Balances & A/R Opening Balances, ACCOUNT OPENING BALANCES 1. From Setup main menu, select Balance 2. Click on Account Opening Balances, the MYOB Main Menu and Command Centre will be displayed as follows. 3. Enter the Account Opening Balances as bellows: 16

17 Account Number Account Name Debit Credit Office Equip at Cost $1, Office Equip Accum Dep'n $ Cheque Account $20, Petty Cash $5, Trade Debtors $ Merchandise Inventory $2, Trade Creditors $2, GST Collected $ GST Paid $ Owner's/Sharehldr Capital $25, Retained Earnings $1, Total: $25,450.80$29, Make sure the amount left to be allocated = ZERO. 5. Click OK. 6. To view all account opening balance figure, view it from Report Accounts Trial Balance menu. 7. Click Close 17

18 ACCOUNT RECEIVABLE (A/R) OPENING BALANCES 8. From Setup main menu, select & click Setup, choose Balance, select and Click on Customer Balances. 9. To add other customer and input amount of opening balance, Click on Add Sale. 10. Enter your historical Sales for Customer A/R Opening Balance. E.g. ABC PTE Ltd A/R on 31 Dec 2005 for the sale of MYOB Software at $609 (inclusive of 5% GST) Category: B1. 18

19 11. To record, click on Record or OK. 12. Wen your total outstanding invoices (Historical Sales Total) amount equal the balance of your linked receivables accounts, MYOB will prompt you following Congratulations! window: 19

20 Step 6: A/P Opening Balances & Inventory Opening Balances ACCOUNT PAYABLE (A/P) OPENING BALANCES 1. Select and Click Setup at main menu, select Balance, select and Click on Supplier Balances 2. To enter new supplier or to add the other supplier Click on Add Purchases 3. Enter your Historical Sales for Supplier A/P Opening Balance. E.g. XYZ PTE Ltd A/P 31 Dec 2005 for the purchase of MYOB Software at $2, (inclusive of 5% GST) Category: B1 20

21 4. Click on Ricord. 5. Wen your total outstanding purchase (Historical Purchases Total) amount equal the balance of your linked payables accounts, MYOB will prompt you following Congratulations! window: 6. Click OK INVENTORY OPENING BALANCE 7. To enter merchandise Inventory data, Select and click Inventory menu from Command Centre. 8. Select and clik on Count Inventory 9. In Counted colum fill in your stock opening balance quantity. E.g. 2 each. 21

22 10. Click on Adjust Inventory 11. Fill Default Adjustment Account in with (Merchandise Inventory) and than Click on Continue, the MYOB Main Menu and Command Centre will be displayed as follows. 22

23 12. Click on Opening Balance. 13. Inventory Adjustment form will appear. Date: 1 Jan 2006 Memo: Opening Balance Unit Cost: Fill in as bellows; Item# Qty Cost Total MA15 2 $493 $986 MP9S 2 $765 $1,530 Category: B1 Total $2,516 23

24 To view the Recap Transaction in Adjust Inventory, you may press both Ctrl and R key (Ctrl+R). click OK to close the windows 24

25 14. Click on Record. to view the Inventory Value Reconciliation Click Report on the Command Centre, select and click Inventory and click on Inventory Value Reconciliation at the Items menu. 25