MecWise Accounting Getting Started Kit
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- Bertram Glenn
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1 MecWise Accounting Getting Started Kit Last updated on: 10/14/2009
2 Getting Started How do I start enjoying MecWise Accounting? 1.1 Be familiar with the toolbar icons. 1.2 To maintain the company s basic information, you can key in your company details on the Master files tab through the following steps Step 1: Click on then when it finish loading, click on. Step 2: Modified Information Company Info Company Name: Starvision Information Technology Pte Ltd Address: 19, Kallang Ave #04-161/163, Singapore Tel:
3 Step 3: Click on the button, and then when the forms are cleared, click on the button. 1.3 To maintain customer information Step 1: Click on button to enter new customer record Step 2: Key in information Customer ID: MARY Customer Name: Mary Chia Customer Type: P GL Cost Centre: GEN GL Code: Price Category : 0 Step 3: Click on button, and then when the forms are cleared, click on button. 1.4 To maintain basic profile of the employee Step 1: Click on button to enter new employee record Step 2: Key in information Employee Code: Employee name: Joe Joe Joe
4 Step 3: Click on the button, and then when the forms are cleared, click on the button. 1.5 To maintain information for different banks Step 1: Click on button to enter new Bank record Step 2: Key in information Bank/BR. Code: DBS 001 Note: **BR Branch Bank name: DBS 001 Bank Step 3: Click on the button, and then when the forms are cleared, click on the button. 1.6 To enter Part Group, go to Parts Group tab and follow the steps below: Step 1: Click on button. Step 2: Key in Information Part Group: Description: FFOOD Fresh Food Step 3: Click on the button, and then when the forms are cleared, click on the button. 1.4 To enter new Stock Master Record, go to Stock Master tab and follow the steps below:
5 Step 1: Click on button. Step 2: Key in the information Part Group: FFOOD *(pick from Part Group which you already key in Part Group) Part Code: TOMATO Description: TOMATO Qty. UOM UNIT Currency Code SGD Revised Price 2.20 Price UOM UNIT Step 3: Click on the button, and then when the forms are cleared, click on the button. 2. How do I create customer invoice (Account Receivable)? You can create customer invoice by following the steps below: Step 1: Click on button to enter customer invoice Step 2: Key in Information Transaction ID (Department): SDA Note:** (pick from multipick screen that pre-set at Company master file) GL Posting Date: 30/07/2009 Customer ID: MARY Note:** (pick from customer master screen that you already created from Customer Master)
6 Salesman Code: Joe Note:**(pick from employee master screen that you already created in at Employee Master) Step 3: Click on button at Tab, and wait for the form loading. Step 4: click Step 5: Click select beside the STK-P-EPF Step 6: Check the stock ( s), and then click button.
7 Step 7: Key in Quantity Step 8: Click on the button, and then when the forms are cleared, click on the button and button to return to main screen. Step 9: Click on the GST % is apply), button (system will auto count the total amount and GST amount if the to preview the Customer Invoice Report. Step 10: to preview current invoice, choose Tax Invoice and click button. Step 11: Tax Invoice will shown, click on button if you wish to print, click on button if you want to save it and click on button on the right corner to close it.
8 Step 12: After preview report, for exit click, and then click on the button To create customer credit note Step 1: Click on created. button to create credit note based on customer invoice that was previously Step 2: Key in Information Transaction ID (Department): SDA Note:** (pick from multipick screen that pre-set at Company master file) GL Posting Date: 31/07/2009 Customer ID: MARY Note:** (pick from customer master screen that you already created from Customer Master) Salesman Code: Joe Note:**(pick from employee master screen that you already created in at Employee Master) Step 3: click button.
9 Step 4: Click select beside the CGI-P-EPF Step 5: Check the stock ( s), and then click button. Step 6: After clicking, the system will auto insert the record under the section. You will notice that S/N 10 is inserted. System will default the quantity as previous Customer Invoice selected record.
10 Step 7: Click on GST % is apply), button (system will auto count the total amount and GST amount if the to preview the Customer Credit Note Report. Step 8: To have a preview on the credit note, choose Credit Note and click button. Step 9: Credit Note will shown, click on button if you wish to print, click on button if you want to save it and click on button on the right corner to close it. Step 10: After previewing report, for exit click, and then click on the button.
11 2.3 To create customer receipt Step 1: Click on button to enter new customer receipt Step 2: Key in Information Transaction ID (Department): SDA Note:** (pick from multipick screen that pre-set at Company master file) GL Posting Date: 31/07/2009 Show O/S Customer Only YES Note:** Yes: Show the entire outstanding debtor. ** No: Show all the Customer Customer ID: MARY Note:** (pick from customer master screen that you already created from Customer Master) Employee Code: Joe Note:** (pick from employee master screen that you already created in at Employee Master) Payment Mode: CASH Note:** (pick from payment mode master screen that you already created in at Payment Mode Master) Bank/Branch: BANK_DBS / 001 Note:** (pick from Company Bank master screen that you already created in at Bank Master and pull over to Company Bank Master) Step 3: Click on button at tab, and wait for the form to load. Step 4: click button.
12 Step 5: To contra off the CGI and CGC previously created, check on the record and then click button. Step 6: After clicking, the system will auto insert the record under the section. You will notice that S/N 10 and S/N 20 are inserted. Step 7: Click on button (system will auto count the contra value.) Click button to preview the Customer Receipt Report.
13 Step 8: To have a preview on current receipt, choose Official Receipt and click button. Step 9: Receipt will shown, click on button if you wish to print, click on button if you want to save it and click on button on the right corner to close it. Step 10: After previewing the report, for exit click, and then click on the button. 2.4 To churn and print sales reports. Please go to AR Report tab and select Detailed Sales Listing Reports.
14 Step 1: Click on shown. button for Detailed Sales Listing (by Customer) Trns. Date, screen below will Step 2: Click on, you will see the pop up calendar. Step 3: Fill up the date range (From Date, To Date) for the report.
15 Step 4: Click on button, report will be shown Step 5: After previewing report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen. 2.4 To churn and print the transactions between the company and the customer. This report may be sent to the customer to follow up on outstanding invoices. Please go to AR Report tab and select Statement of A/c Reports.
16 Step 1: Click on button for Statement of A/C Trns. Date, screen below will shown. Step 2: Click on, you will see the pop up calendar. Step 3: Fill up the date range (From Date, To Date) for the report. Step 4: Click on the button, report will shown
17 Step 5 After previewing the report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen. 3. How do I create supplier invoice (Account Payable)? You can create supplier invoice by following the steps below: Step 1: Click on button to enter supplier invoice. Step 2: Key in Information Transaction ID (Department): SV Note:** (pick from multipick screen that pre-set at Company master file) GL Posting Date: 19/08/2009 Supplier ID: S Note:** (pick from supplier master screen that
18 you already created from Supplier Master) Purchaser Code: MA34N0002 Note:** (pick from employee master screen that you already created in at Employee Master) Step 3: Click on button at Tab, and wait for form loading. Step 4: Click on button, select part code and then click button. Step 5: Fill the information, and then click button and button to return to main screen. Step 6: Click on GST % is applicable), button (system will do an auto count on the total amount and GST amount if the button to preview the Supplier Invoice Report.
19 Step 7: To have a preview on the current invoice, choose Supplier Invoice and click button. Step 8: Tax Invoice will shown, click on button if you wish to print, click on button if you want to save it and click on button on the right corner to close it. Step 9: After previewing report, for exit click button, and then click on the button. 3.1 To enter new credit note (Account Payable) Step 1: Click on button to enter new credit note based on supplier invoice previously created.
20 Step 2: Key in Information Transaction ID (Department): SV Note:** (pick from multipick screen that pre-set at Company master file) GL Posting Date: 05/10/2009 Supplier ID: S Note:** (pick from Supplier master screen that you already created from Supplier Master) Purchaser Code: MA34N0002 Note:**(pick from employee master screen that you already created in at Employee Master) Step 3: click button. Step 4: Click select beside the SGI-P-EPF Step 5: Check on the stock ( s), and then click button.
21 Step 6: After Click, the system will auto insert the record under the section. You will notice that S/N 10 is inserted. System will default the quantity as previous Supplier Invoice selected record. Step 7: Click on the button (system will auto count the total amount and GST amount if the GST % is apply), to preview the Supplier Credit Note Report. Step 8: to preview current credit note, choose Credit Note and click button.
22 Step 9: Credit Note will shown, click on button if you wish to print, click on button if you want to save it and click on button on the right corner to close it. Step 10: After previewing the report, for exit click, and then click on the button. 3.2 To create supplier payment (Account Payable) Step 1: Click on button to create supplier payment Step 2: Key in Information Transaction ID (Department): SV NOTE:** (pick from multipick screen that pre-set at Company master file) GL Posting Date: 05/10/2009 Supplier ID: S NOTE:** (pick from customer master screen that you already created from Customer Master)
23 Payment Mode: CHEQ NOTE:** (pick from payment mode master screen that you already created in at Payment Mode Master) Bank/Branch: DBS / 001 NOTE:** (pick from Company Bank master screen that you already created in at Bank Master and pull over to Company Bank Master) Step 3: Click on button at tab, and wait for the form to load. Step 4: Click on button. Step 5: To contra off the SGI and SGC previously created, checked on the record s and then click button. Step 6: After clicking, the system will auto insert the record under the section. You will notice that S/N 10 and S/N 20 are inserted. And you will notice that, there is unapplied amt =
24 Step 7: Click on button (system will auto count the contra value. The balancing system will assume that we fully pay supplier with the payment mode we specified.) Click to preview the Supplier Payment Report. Step 8: To have a preview on the current payment, choose Payment Voucher and click button. Step 9: Receipt will shown, click on button if you wish to print, click on button if you want to save it and click on button on the right corner to close it.
25 Step 10: After previewing the report, for exit click, and then click on the button. 3.3 To churn and print purchase listing reports. Please go to AR Report tab and select Purchase Listing Reports and choose the report that you want. Step 1: Click on shown. button for Detailed Purchase Listing (by Supplier) Trns. Date, screen below will
26 Step 2: Click on, you will see the pop up calendar. Step 3: Fill up the date range (From Date, To Date) for the report. Step 4: Click on button, report will be shown
27 Step 5: After previewing the report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen. 3.4 To churn and print the transactions between the company and the supplier. This report may be print out by an admin to prepare payment on outstanding invoices. Please go to AR Report tab and select Statement of A/C Reports. You can go to AP Reports tab and select AP Creditors Ledger Reports. Step 1: Click on button for AP Creditors Ledger(Balance b/f) Trns. Date, screen below will shown.
28 Step 2: Click on, you will see the pop up calendar. Step 3: Fill up the date range (From Date, To Date) for the report Step 4: Click on button, report will shown
29 Step 5: After previewing report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen. 3.5 To do have a financial status of company s particular bank You can go to BR reports tab and select bank reconciliation listing and follow the steps below: Step 1: Click on button, you will see the list of Bank Reconciliation listing running no
30 Step 2: Pick the Bank Reconciliation running No from the list - Fill up the No range (From Reconciliation no, To Reconciliation no) for the report. Step 4: Click on button, report will shown Step 5: After previewing the report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen.
31 4. How do I maintain the Chart of Accounts? The chart of Accounts is able to present all financial transactions of the company to meet the needs of the Management as well as external audit requirements. You can go to the General Ledger Tab and select GL Account Master. Step 1: Click on button to enter new General Ledger Account record Step 2: Key in information CC Code: GEN NOTE:** (pick from Cost Centre Code master screen that you had created in at Cost Centre Code) Account ID: Account Name: Bank-DBS Account Group: CA NOTE:** (pick from Group Code master screen that you had created in at Group Code) Step 3: Click on button, and then when the forms are cleared, click on button. 4.2 General Ledger Journal Step 1: Click on button to enter General Ledger Journal Step 2: Key in Information
32 JV No (Department): SDA NOTE:** (pick from list screen of department code that pre-set at Company master file) GL Posting Date: 06/10/2009 Step 3: Click on button at tab, and wait for form loading. Step 4: click on button Step 5: Select record and then click button. Step 6: Fill in Total Amount = 1000 and click button
33 Step 7: Change Credit/Debit to Credit and then click on button Step 8: Select record and then click button. Step 9: Fill in Total Amount = 1000 and click button
34 Step 10: click on the button back to main screen. Step 11: Click on the button 4.3 To generate General Ledger reports You can go to General Reports tab and select General Ledger Listing Reports, choose the type of report you require and follow the steps below: Step 1: Click on button for GL Listing (Posted & Open-Detail Line), screen below will be shown.
35 Step 3: Click on, you will see the pop up calendar. Step 4: Fill up the date range (From Date, To Date) for the report. Step 5: Click on the button, report will be shown
36 Step 6: After previewing report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen To generate Trial Balance -You can list out the accounts that have been Posted/ Unposted as at the date defined by going to GL Reports tab, select Trial Balance Reports and follow the steps below: Step 2: Click on be shown. button for Trial Balance (Posted & Open) or any reports you need, screen below will
37 Step 3: Click on, you will see the pop up calendar. Step 4: Fill up the As At Date for the report. Step 5: Click on button, report will be shown
38 Step 6: After previewing the report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen. 4.5 To generate Profit and Lost Reports You can view Profit & Loss items in the General Ledger Format report and print out by The current month-to-date and month-year-to-date figure for a particular Fiscal year/ period defined in 1 st base currency The current month-to-date and prior month-to-date figure for a particular Fiscal year/ period defined in 1 st base currency The current month-to-date and year-to-date figure for a particular Fiscal year/period defined in 1 st base currency Step 1: You can go to GL Reports, select the GL Profit and Loss Reports and choose the report that you require by following the steps below: Step 2: Click on button for GL Profit and Loss, screen below will be shown.
39 Step 3: For Profit & Loss Report ID, Click on, you will see the parameter list below. Select a report id and click on button Note: ** this list is providing by the GL Report Format Report ID If this parameter list is blank, GL Report format setup is required. Step 4: For Year, Click on, you will see the parameter list below.
40 Note: ** this list is providing by the GL Fiscal Period Fiscal Year If this parameter list is blank, GL Fiscal Period setup is required. It will show maximum 3 years (year last close Fiscal Year, current year and subsequent year) Select a Year and click on button Step 5: For Year, Click on, you will see the parameter list below. Select a Period and click on button Note: ** this list is providing by the GL Fiscal Period Fiscal Period If this parameter list is blank, GL Fiscal Period setup is required. Step 6: For Print format(s/p/o), choose the presentation format you prefer S: Follow layman presentation, for expenses account, it will show negative amount and revenue will show as positive.
41 P: All the amount presentation will be positive, regardless is expenses account or revenue account. O: Follow nature of the accounting handling, for expenses, it will show as positive amount Step 7: Fill up the parameter required based on your requirement to preview the report. Step 8: Click on the button, report will shown Step 9: After previewing the report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen. 4.6 To generate Balance Sheet Reports You can view the Balance Sheet items in General Ledger Format report and print out by The current month-to-date and month-year-to-date figure for a particular Fiscal year/ period defined in 1 st base currency
42 The current month-to-date and prior month-to-date figure for a particular Fiscal year/ period defined in 1 st base currency The current month-to-date and year-to-date figure for a particular Fiscal year/period defined in 1 st base currency Step 1: You can go to GL Reports, select the GL Balance Sheet Reportsrofit and Loss Reports and choose the report that you require by following the steps below: Step 2: Click on button for GL Balance Sheet, screen below will be shown. Step 3: For Balance Sheet Report ID, Click on, you will see the parameter list below. Select a report id and click on button Note: ** this list is providing by the GL Report Format Report ID If this parameter list is blank, GL Report format setup is required.
43 Step 4: For Year, Click on, you will see the parameter list below. Note: ** this list is providing by the GL Fiscal Period Fiscal Year If this parameter list is blank, GL Fiscal Period setup is required. It will show maximum 3 years (year last close Fiscal Year, current year and subsequent year) Select a Year and click on button
44 Step 5: For Year, Click on, you will see the parameter list below. Select a Period and click on button Note: ** this list is providing by the GL Fiscal Period Fiscal Period If this parameter list is blank, GL Fiscal Period setup is required. Step 6: For Print format(s/p/o), choose the presentation format you prefer S: Follow layman presentation, Credit amount is bigger than Debit amount, it will show positive. P: All the amount presentation will be positive, regardless Credit amount is bigger than Debit amount. O: Follow nature of the accounting handling, Credit amount is bigger than Debit amount, it will show negative. Step 7: Fill up the parameter required based on your requirement to preview the report. Step 8: Click on the button, report will shown
45 Step 9: After previewing report, To print the report, click on To save the report, click on button, button To close the report, click on on the Left screen. 5. How do I back up my data? You can export the data into excel file by following the steps below: Step 1: Click on Step 2: Click on Step 3: Click on button to enquiry out the list and press on <ctrl> with click on button until the File Download screen shown. Note:** <ctrl> is the Ctrl key on the keyboard
46 Step 4: Press on <Ctrl> with click on button. Note:** <ctrl> is the Ctrl key on the keyboard Step 5: Select the location to save the file.
47 Step 6: Rename the file name Step 7: Click on button.
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