HP OmniBook XE Series. Setup Guide

Transcription

1 HP OmniBook XE Series Setup Guide

2 Notice This manual and any examples contained herein are provided as is and are subject to change without notice. Hewlett-Packard Company makes no warranty of any kind with regard to this manual, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Hewlett-Packard Co. shall not be liable for any errors or for incidental or consequential damages in connection with the furnishing, performance, or use of this manual or the examples herein. Consumer transactions in Australia and the United Kingdom: The above disclaimers and limitations shall not apply to Consumer transactions in Australia and the United Kingdom and shall not affect the statutory rights of Consumers. Copyright Hewlett-Packard Company All rights reserved. Reproduction, adaptation, or translation of this manual is prohibited without prior written permission of Hewlett-Packard Company, except as allowed under the copyright laws. The programs that control this product are copyrighted and all rights are reserved. Reproduction, adaptation, or translation of those programs without prior written permission of Hewlett-Packard Co. is also prohibited. Portions of the programs that control this product may also be copyrighted by Microsoft Corporation, SystemSoft Corp., Crystal Semiconductor Corporation, Phoenix Technologies, Ltd., Silicon Motion Corporation, ESS, and Adobe Systems Incorporated.. See the individual programs for additional copyright notices. Microsoft, MS, MS-DOS, Windows, and Windows NT are registered trademarks of Microsoft Corporation. Pentium and the Intel Inside logo are U.S. registered trademarks and MMX is a U.S. trademark of Intel Corporation. TrackPoint is a U.S. registered trademark of International Business Machines. Adobe and Acrobat are trademarks of Adobe Systems Incorporated. Hewlett-Packard Company Mobile Computing Division Pruneridge Ave. Cupertino, CA Setup Guide

3 HP Software Product License Agreement Your HP OmniBook PC contains factory-installed software programs. Please read the Software License Agreement before proceeding. Carefully read this License Agreement before proceeding to operate this equipment. Rights in the software are offered only on the condition that the customer agrees to all terms and conditions of the License Agreement. Proceeding to operate the equipment indicates your acceptance of these terms and conditions. If you do not agree with the terms of the License Agreement, you must now either remove the software from your hard disk drive and destroy the Recovery CD, or return the complete computer and software for a full refund. Proceeding with configuration signifies your acceptance of the License Terms. Unless otherwise stated below, this HP Software Product License Agreement shall govern the use of all software that is provided to you, the customer, as part of the HP computer product. It shall supersede any non-hp software license terms that may be found online, or in any documentation or other materials contained in the computer product packaging. Note: Operating System Software by Microsoft is licensed to you under the Microsoft End User License Agreement (EULA) contained in the Microsoft documentation. The following License Terms govern the use of the software: Use. Customer may use the software on any one computer. Customer may not network the software or otherwise use it on more than one computer. Customer may not reverse assemble or decompile the software unless authorized by law. Copies and Adaptations. Customer may make copies or adaptations of the software (a) for archival purposes or (b) when copying or adaptation is an essential step in the use of the software with a computer so long as the copies and adaptations are used in no other manner. Ownership. Customer agrees that he/she does not have any title or ownership of the software, other than ownership of the physical media. Customer acknowledges and agrees that the software is copyrighted and protected under the copyright laws. Customer acknowledges and agrees that the software may have been developed by a third party software supplier named in the copyright notices included with the software, who shall be authorized to hold the Customer responsible for any copyright infringement or violation of this Agreement. Product Recovery CD-ROM. If your computer was shipped with a product Recovery CD-ROM: (i) The product recovery CD-ROM and/or support utility software may only be used for restoring the hard disk of the HP computer with which the Setup Guide 3

4 product recovery CD-ROM was originally provided. (ii) The use of any operating system software by Microsoft contained in any such product recovery CD-ROM shall be governed by the Microsoft End User License Agreement (EULA). Transfer of Rights in Software. Customer may transfer rights in the software to a third party only as part of the transfer of all rights and only if Customer obtains the prior agreement of the third party to be bound by the terms of this License Agreement. Upon such a transfer, Customer agrees that his/her rights in the software are terminated and that he/she will either destroy his/her copies and adaptations or deliver them to the third party. Sublicensing and Distribution. Customer may not lease, sublicense the software or distribute copies or adaptations of the software to the public in physical media or by telecommunication without the prior written consent of Hewlett-Packard. Termination. Hewlett-Packard may terminate this software license for failure to comply with any of these terms provided Hewlett-Packard has requested Customer to cure the failure and Customer has failed to do so within thirty (30) days of such notice. Updates And Upgrades. Customer agrees that the software does not include updates and upgrades which may be available from Hewlett-Packard under a separate support agreement. Export Clause. Customer agrees not to export or re-export the software or any copy or adaptation in violation of the U.S. Export Administration regulations or other applicable regulation. U.S. Government Restricted Rights. Use, duplication, or disclosure by the U.S. Government is subject to restrictions as set forth in subparagraph (c)(1)(ii) of the Rights in Technical Data and Computer Software clause in DFARS Hewlett-Packard Company, 3000 Hanover Street, Palo Alto, CA U.S.A. Rights for non-dod U.S. Government Departments and Agencies are as set forth in FAR (c)(1,2). Edition History Edition 1... April 1999 This manual is printed on recycled paper. 4 Setup Guide

5 Contents Introducing the OmniBook... 9 Taking Inventory...10 Software bundled on your OmniBook...10 To buy OmniBook accessories...11 To find more information...12 Identifying the Parts of the OmniBook...13 OmniBook front view...13 OmniBook side view...14 OmniBook bottom view...15 OmniBook rear view...16 Status lights...17 CD-ROM drive buttons...18 Setting Up the OmniBook...19 To install the battery...19 To connect AC power...20 To connect a phone line...21 To turn on the OmniBook...21 To set up Windows...22 To register your OmniBook...23 To connect to an Internet Service Provider...24 Using the OmniBook...25 Operating the OmniBook...26 To use the Fn hot keys...26 To use the Windows keys...26 To use the embedded keypad...27 To adjust the display...27 To adjust the volume...27 To use the touch pad...28 Expanding the OmniBook...29 To install RAM modules...29 To remove RAM modules...30 To replace a hard disk drive...31 Working in Comfort...32 About Repetitive Strain Injury...32 Preparing Your Work Environment...34 Setting Up Your HP Computing Equipment...37 Comfort and Safety Checklist...42 Your HP OmniBook Computer...44 Caring for Your OmniBook...46 Setup Guide 5

6 To protect your hard disk drive...46 To take care of your OmniBook...46 To safeguard your data...47 To extend the life of the display...47 To get the most from your batteries...47 To clean your OmniBook...48 Traveling with Your OmniBook...49 Managing Power Consumption...50 To use manual power management with Windows Using Battery Power...52 To check the battery status...52 To respond to a low-battery warning...53 Service and Support...55 Hewlett-Packard Limited Warranty Statement...56 Getting HP OmniBook Assistance...58 Support Assistance...58 Electronic Support Services...58 Repair Assistance...59 Customer Care Centers...59 Solving Problems with your OmniBook...61 Troubleshooting Techniques...62 Using the Recovery CD...63 To recover the factory installation of Windows...63 To replace a damaged Recovery CD...64 Obtaining Repair Service...65 Specifications and Regulatory Information...67 Hardware and Software Specifications...68 Safety Information...69 Power Cords...69 Battery Safety...70 Laser Safety...71 LED Safety...71 Regulatory Information...72 U.S.A Canada...73 Japan...73 International Setup Guide

7 Index...77 Setup Guide 7

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9 Introducing the OmniBook Setup Guide 9

10 Introducing the OmniBook Taking Inventory Taking Inventory HP OmniBook XE. Main battery (HP F1739A or HP F1742A). AC adapter (HP F1740A or HP F1454A) and power cord. Telephone cord if your OmniBook includes a modem. Quick Start sheet. The OmniBook Setup Guide. OmniBook Recovery CD, which includes Windows recovery and Windows drivers. Microsoft Windows manual (Windows 95, Windows 98, or Windows NT). Software bundled on your OmniBook Software VirusScan Electronic Registration My Yahoo! HP DiagTools Adobe Acrobat Reader Phoenix Advanced Power Management Phoenix Card Executive Function Protects your OmniBook from files which can be harmful. See "To set up the VirusScan Utility" in the online User s Guide. Permits quick and easy registration of your OmniBook. See To register your OmniBook on page 23 for details. Provides access to Yahoo! website, including customizable My Yahoo! website in regions where available (not included with Windows NT 4.0). Provides basic and advanced hardware diagnostic tests. Allows you to read documents in Acrobat format, which is used frequently on the Web. For Windows NT 4.0 only, helps you to optimize your system and battery life. For Windows NT 4.0 only, allows you to use PC Cards. 10 Setup Guide

11 Introducing the OmniBook Taking Inventory To buy OmniBook accessories Buy OmniBook accessories online! For the latest accessories and options, visit us at As new accessories become available, you ll find them listed here. At the time of this printing, HP offers the following accessories and replacement modules. Port replicator (HP F1738A). Auto/airline adapter (HP F1455A). AC adapter (HP F1454A). Primary lithium ion battery (HP F1739A). Y adapter for mouse and keyboard (HP F1469A). Additional RAM HP standard: 64 MB (F1457A) 128 MB (F1622A) Setup Guide 11

12 Introducing the OmniBook Taking Inventory To find more information Congratulations! Your OmniBook sets a new standard in personal computing. It is compact and easy to carry, and is infused with the quality and attention to detail that are the hallmark of Hewlett-Packard. The OmniBook Quick Start sheet shows how to get your OmniBook up and running quickly. This Setup Guide shows how to set up and operate the OmniBook and where to go for help if you run into trouble. This table lists other sources of supplementary information about OmniBook products. Source Online OmniBook User s Guide OmniBook Notes The introductory Microsoft manual for Windows. OmniBook website HP Customer Care website Description This online guide introduces the OmniBook and shows you the OmniBook basics (Start, Programs, OmniBook Library or double-click the desktop icon). This document contains late-breaking information available after the manuals were completed (Start, Programs, OmniBook Library or double-click the desktop icon). This is shipped with your OmniBook and contains information about using the standard features of Microsoft Windows (Windows 95, Windows 98, or Windows NT, depending on which operating system your computer is shipped with). (European mirror) 12 Setup Guide

13 Introducing the OmniBook Identifying the Parts of the OmniBook Identifying the Parts of the OmniBook OmniBook front view 1 Latch to open the OmniBook 2 Built-in microphone 3 Blue power button 4 Status lights 5 Built-in speakers 6 Touch pad (pointing device) 7 Click buttons 8 CD player power (on selected models) Setup Guide 13

14 Introducing the OmniBook Identifying the Parts of the OmniBook 9 CD player buttons (on selected models) 10 CD-ROM drive 11 Kensington lock slot (security connector) 12 Modem phone jack (on selected models) OmniBook side view 13 PC Card eject buttons 14 PC Card and CardBus slots (upper and lower) 15 Floppy disk drive 14 Setup Guide

15 Introducing the OmniBook Identifying the Parts of the OmniBook OmniBook bottom view 16 System-off button 17 Hard disk drive latch and locking screw 18 Hard disk drive 19 RAM expansion cover 20 Battery latch 21 Battery 22 Port replicator connector Setup Guide 15

16 Introducing the OmniBook Identifying the Parts of the OmniBook OmniBook rear view 1 Parallel port 2 Serial port 3 VGA port (external monitor) 4 Audio out (external speaker) 5 Microphone jack 6 Infrared port 7 USB port 8 PS/2 port 9 AC adapter jack 16 Setup Guide

17 Introducing the OmniBook Identifying the Parts of the OmniBook Status lights 1 Power 2 AC connected 3 Battery 4 Caps Lock 5 Num Lock 6 Scroll Lock 7 Floppy disk drive access 8 Hard disk drive access 9 CD-ROM access Setup Guide 17

18 Introducing the OmniBook Identifying the Parts of the OmniBook CD-ROM drive buttons Selected OmniBook models have CD-ROM buttons on the front. Use these buttons to play music CDs when the system is off. (When the system is on, use the software controls in the Windows operating system.) 1 Power (slide to turn on or off) 2 Previous track 3 Play 4 Stop 5 Next track 6 Volume control down 7 Volume control up 18 Setup Guide

19 Introducing the OmniBook Setting Up the OmniBook Setting Up the OmniBook To install the battery WARNING Do not mutilate, puncture, or dispose of batteries in fire. A battery can burst or explode, releasing hazardous chemicals. A rechargeable battery must be recycled or disposed of properly. Insert the OmniBook battery into the battery bay on the bottom of your OmniBook by sliding the battery latch, as shown. Once you have installed the battery, you simply connect the AC adapter to the OmniBook and recharge the battery while you work. You can also replace a low battery with another that is more fully charged. Setup Guide 19

20 Introducing the OmniBook Setting Up the OmniBook To connect AC power CAUTION Use only the HP AC adapters intended for this product, model HP F1740A or HP F1454A. Using any other AC adapter can damage the OmniBook and may void your warranty. Refer to the warranty statement for your product. Plug in the AC adapter, then connect the AC adapter to the rear of the OmniBook, as shown. The OmniBook battery starts charging. 20 Setup Guide

21 Introducing the OmniBook Setting Up the OmniBook To connect a phone line CAUTION Selected OmniBook models have a built-in modem. If your computer does not have one, you can instead use a PC Card modem or an external modem to connect to a phone line. 1. Plug one end of the phone cable into the (modem) phone jack on the OmniBook. Be sure the cable clicks into place. 2. Plug the other end of the phone line into a telephone jack. If you have a modem built into your OmniBook, it may not work with multiple phone lines or a private branch exchange (PBX), cannot be connected to a coin-operated telephone, and does not work with party lines. Some of these connections may result in excess electrical voltage and could cause a malfunction in the internal modem. Check your telephone line type prior to connecting your phone line. To turn on the OmniBook Hint Press the blue power button above the keyboard. Windows starts automatically. If you are turning on the OmniBook for the first time, go to To set up Windows on page 22. The power status light (see Status lights on page 17) reports the following: Steady green light: OmniBook is on. Slow blinking: OmniBook is in System Standby or Suspend mode. No light: OmniBook is off or in Hibernate mode. See Managing Power Consumption on page 50 for information about turning off your OmniBook. If your OmniBook does not turn on when operating on battery power, the battery may be out of power. Plug in the AC adapter and press the blue power button again. Setup Guide 21

22 Introducing the OmniBook Setting Up the OmniBook To set up Windows The OmniBook has Microsoft Windows Windows 95, Windows 98, or Windows NT installed on the hard disk drive. Before you begin, be sure to connect the AC adapter, since your battery may not be sufficiently charged to complete the Windows setup. Also, if you have a modem, connect the phone line. 1. Press the blue power button. 2. The Windows Setup program starts automatically. 3. Follow the instructions as they appear on the screen. During setup, you are prompted to: Accept the License Agreement. Enter the Product ID (printed on the Certificate of Authenticity on the Microsoft Windows manual). Enter a user name; a password is optional. 22 Setup Guide

23 Introducing the OmniBook Setting Up the OmniBook To register your OmniBook Hint After you have set up Windows, be sure to register your OmniBook. Registering is free and fast, and it insures you will be promptly informed about new product information, product support, enhancements, and add-ons. The information that you provide during registration will be used by Hewlett-Packard and Microsoft to provide you better products and services. There are three ways to register: by modem by phone by fax By modem If you have Windows 98, you are prompted automatically to register. To register by modem, make sure that you have connected the phone line, then follow the onscreen instructions. If you have Windows 95 or Windows NT 4.0, you are not prompted to register, but you can register by modem if you double click the HP OmniBook Registration icon on the desktop. See that the phone line is connected, and follow the onscreen instructions. If you choose not to register right away, you can register by modem later by doubleclicking the Registration icon on the desktop. This icon disappears after you register. By phone You can call your HP Customer Care Center and register by phone. See Customer Care Centers on page 59 for phone numbers. By fax If a printer is connected to your computer, you can print a copy of your registration and register by fax. You will find the fax number on the registration form. Be sure to provide a Personal Identifier during registration, such as your mother s maiden name or any other short set of characters that you always remember. Whenever you call for service, this information allows us to authenticate you as the owner of this notebook. Setup Guide 23

24 Introducing the OmniBook Setting Up the OmniBook By completing registration, you will: Record your ownership of the OmniBook XE with Hewlett-Packard and gain access to service, support, and information. Record your ownership of the Windows 98 operating system with Microsoft. If you have Windows 95 or Windows NT 4.0, please contact Microsoft separately for registration of the operating system. To connect to an Internet Service Provider 1. If your computer has a built-in modem, connect the included telephone cord to the modem. If your computer does not have a built-in modem, you can instead use a PC Card modem or an external modem to connect to an Internet Service Provider. 2. Click Start, Programs, Online Services and select one of the Service Providers listed. This begins the registration process for the online provider you have chosen. or Click the Connect to the Internet icon on the desktop. This will launch an internet setup wizard, which will help you locate an internet service provider in your area. 24 Setup Guide

25 Using the OmniBook Setup Guide 25

26 Using the OmniBook Operating the OmniBook Operating the OmniBook To use the Fn hot keys The combination of the Fn key plus another key creates a hot key a shortcut key sequence for various system controls. Press and hold Fn (Ctrl+Alt when using an external keyboard) while pressing the desired key. Hot key Fn + F1 Fn + F2 Fn + F3 Fn + F4 Fn + F5 Fn + F6 Fn + UP ARROW Fn + DOWN ARROW Fn + F12 Fn + NumLock Does this Increases the display s contrast (HPA displays only). Decreases the display s contrast (HPA displays only). Enters Standby mode. Enters Suspend mode. Enters Hibernate mode. Toggles the sound on and off (mutes sound). Increases sound volume. Decreases sound volume. Switches among the built-in display, an external display, and simultaneous displays. Toggles Scroll Lock on and off To use the Windows keys The Windows key brings up the Windows Start menu. This is the same as clicking the Start button on the taskbar. The Applications key brings up the shortcut menu for the current application. This is the same menu that appears when you click the right mouse button while pointing at the application. 26 Setup Guide

27 Using the OmniBook Operating the OmniBook To use the embedded keypad Press the number lock key to turn Num Lock on or off. When Num Lock is on: Keys change to the numeric or arithmetic designations printed on the keys. The Num Lock status indicator (see Status lights on page 17) is lit. To adjust the display If your OmniBook has an HPA display, you can adjust the display contrast. To increase the contrast, press Fn+F1. To decrease the contrast, press Fn+F2. There is no brightness control. To adjust the volume From the keyboard To increase the volume, press Fn+UP-ARROW. To decrease the volume, press Fn+DOWN-ARROW. To temporarily silence the speaker without changing the volume setting, press Fn+F6. Press Fn+F6 again to restore the speaker output. In Windows 1. Click the speaker symbol in the taskbar. 2. Drag the volume control bar up or down to adjust the volume. 3. To temporarily silence the speaker without changing the volume setting, click Mute. With the CD-ROM drive buttons Selected OmniBook models also have CD-ROM drive buttons, which you can use with music CDs when the system is off. Setup Guide 27

28 Using the OmniBook Operating the OmniBook To increase the volume, press the volume control up button (to the far right of the front edge of the computer). To decrease the volume, press the volume control down button (to the left of the volume control up button). To use the touch pad The touch pad, a touch-sensitive pointing device that controls the motion and speed of the pointer on the screen, is built into your OmniBook. 1. Move a thumb or finger across the touch pad in the direction you want the pointer to move. 2. Use the click buttons, which function like the left and right buttons on a mouse, to make your selection. You can also tap on the touch pad instead of clicking a button. To open an application, move the pointer over the icon, then press the left button twice rapidly. To make menu selections, move the pointer to the item and press the left button once. To open the shortcut menu for an item, move the pointer over the item and click the right button. To drag an item, move the pointer over the item. Press and hold the left button while you move the pointer to the new location. Release the button. 28 Setup Guide

29 Using the OmniBook Expanding the OmniBook Expanding the OmniBook To install RAM modules CAUTION The OmniBook provides an optional memory expansion slot for installing up to two RAM expansion modules. Your OmniBook s computer chips are extremely static-sensitive. Static electricity can permanently damage computer chips. Carefully read the following caution information. Handle the RAM module only by its edges. Otherwise, you may damage the module due to electrostatic discharge. Static electricity can permanently damage computer chips. It is therefore important to discharge the static electricity from your body before installing the memory module. Discharge your body s electricity by touching the metal shielding around the connectors on the rear of the OmniBook computer. You ll need a small Phillips screwdriver to complete this procedure. 1. Click the Start Button and select Shut down. 2. Unplug the AC adapter, if present, and remove the battery. 3. Remove the RAM expansion cover located on the bottom of the OmniBook using a Phillips screwdriver. 4. Insert the RAM expansion module into the connector at about a 30 angle until it s fully inserted. Then press down at both sides of the module until it latches. Setup Guide 29

30 Using the OmniBook Expanding the OmniBook 5. Replace the RAM expansion module door. 6. Insert the battery. To remove RAM modules After you remove the RAM expansion cover, do the following: 1. Release the two latches at the sides of the RAM expansion module by pushing them gently outward (away from the sides of the module). 2. When you release the latches, the free edge of the module pops up. 3. Pull the module out of the connector. 4. Replace the RAM expansion module door. 30 Setup Guide

31 Using the OmniBook Expanding the OmniBook To replace a hard disk drive You ll need a small Phillips screwdriver to complete this procedure. Note 1. From the Start menu, shut down the OmniBook. 2. Unplug the AC adapter, if present, and remove the battery. 3. Turn the unit bottom side up. 4. Use a screwdriver to remove the hard disk drive locking screw. 5. Slide and hold the hard disk drive latch. 6. Slide the hard disk drive toward the edge of the OmniBook, then lift out. 7. Insert the new hard disk drive and the locking screw. 8. Insert the battery. If you are installing a new hard disk drive, you should create a Hibernate partition on the drive before loading any software see the instructions included with the drive or go to the OmniBook website at Setup Guide 31

32 Using the OmniBook Working in Comfort Working in Comfort WARNING Improper use of keyboards and other input devices has been associated with ergonomic injury. For more information about reducing your risk, visit our ergonomics website at Thank you for selecting HP computing equipment. To optimize your comfort and productivity, it is important that you set up your work area correctly and use your HP equipment properly. With that in mind, we have developed some set-up and use recommendations for you to follow based on established ergonomic principles. Improper and prolonged use of keyboards and input devices are among those tasks that have been associated with repetitive strain injury (RSI) to soft tissues in the hands and arms. If you experience discomfort or pain while using any computing equipment, discontinue use immediately and consult your physician as soon as possible. In addition to the information on RSI given in this chapter, you may also consult the online version of Working in Comfort preloaded on the hard disk of the your HP OmniBook, or visit HP s Working in Comfort website. About Repetitive Strain Injury Because your comfort and safety are our primary concern, we strongly recommend that you use HP computing equipment in accordance with established ergonomic principles and recommendations. Scientific literature suggests that there may be a relationship between injury to soft tissues especially in the hands and arms and prolonged, improper use of keyboards or other equipment requiring repeated motions of the hands and forearms. This literature also suggests that there are many other risk factors that may increase the chance of such injury, commonly called Repetitive Strain Injury. 32 Setup Guide

33 Using the OmniBook Working in Comfort What is RSI? Repetitive Strain Injury (RSI also known as cumulative trauma disorder or repetitive motion injury) is a type of injury where soft tissues in the body, such as muscles, nerves, or tendons, become irritated or inflamed. RSI has been a reported problem for those who perform repetitive tasks such as assembly line work, meatpacking, sewing, playing musical instruments, and computer work. RSI also has been observed in those who frequently engage in activities such as carpentry, knitting, housework, gardening, tennis, windsurfing and lifting children. What causes RSI? The specific causes of RSI have not been established. Nevertheless, the incidence of RSI has been associated with a variety of risk factors, including: Too many uninterrupted repetitions of an activity or motion. Performing an activity in an awkward or unnatural posture. Maintaining static posture for prolonged periods. Failing to take frequent short breaks. Other environmental and psychosocial factors. In addition, there have been reports associating the occurrence of RSI with the use of computer keyboards, mice, and other input devices. Also, certain medical conditions, such as rheumatoid arthritis, obesity and diabetes, may predispose some people to this type of injury. What can I do to avoid RSI? Some people who use computers may experience physical discomfort during their use. This discomfort may be a symptom of a repetitive strain injury. Properly setting up and using computing equipment can help to minimize your chances of experiencing this discomfort. Well-designed and properly adjusted equipment alone may not be sufficient to eliminate all potential problems. Maintaining good posture and positioning when working on computers also has a significant bearing on your comfort. Setup Guide 33

34 Using the OmniBook Working in Comfort What if I experience discomfort? If you are experiencing any discomfort, seek professional medical advice immediately. Typically, the earlier a problem is diagnosed and treated, the easier it is to resolve. Preparing Your Work Environment When using HP computing equipment, it is important that your work environment contribute to your comfort and productivity. Your Chair It s very important that your chair provides a comfortable sitting position and offers the following features: A stable base, such as five legs with casters. Make sure the casters are designed for the type of floor you have in your workspace, whether it is bare or carpeted. A height- and tilt-adjustment feature. It should be easy to adjust your chair height from 40 cm to 52 cm (15.5 inches to 20.5 inches) as measured from the top of the seat pan to the floor. If you are much taller or shorter than average, you may need a chair that can be adjusted beyond this range. Adjust your chair so that 34 Setup Guide

35 Using the OmniBook Working in Comfort the work surface or keyboard tray is at elbow height and your feet are flat on the floor with your knees slightly bent below your hips. Ideally, the seat pan should be able to tilt both forward (minimum of 5 degrees) and backward (minimum of 10 degrees). If the chair has an adjustable seat pan, inclining the seat slightly forward will transfer some of the pressure from the spine to the thighs and feet. This will relieve pressure on your back. A curved seat edge. The front of the seat should be curved and finished in a waterfall edge. An adjustable back support in both height and forward and backward tilt. It is important that the backrest correctly supports the lower part, or lumbar curve, of the back. A freely rotating swivel so you can move easily from side-to-side. Fully adjustable and padded armrests. The chair arms should not interfere with adjusting the chair or moving it close to your work surface. Your Work Surface Ideally, you should be able to adjust the height of your work surface. A simple way to ensure your work surface is at the correct height is to first adjust the height of the seat-pan of your chair. With your chair properly adjusted and your feet firmly on the floor, adjust the work surface height until your forearms are parallel to the floor when you have your fingers on the keyboard or other input device. Setup Guide 35

36 Using the OmniBook Working in Comfort Your Work Posture Sitting in one position for long periods can be uncomfortable. To minimize the potential for physical discomfort or injury, it s important that you maintain proper posture. Back: While sitting at your work surface, make sure your back is supported by the chair s backrest in an erect position or angled slightly backwards. Arms: Your arms should be relaxed and loose, elbows close to your sides, with forearms and hands approximately parallel to the floor. Wrists: Your wrists should be as straight as possible while using the keyboard, mouse or trackball. They should not be bent sideways, or more than 10 degrees up or down. Legs: Your thighs should be horizontal or angled slightly downward. Your lower legs should be near a right angle to your thighs. Your feet should rest flat on the floor. If necessary, use a footrest, but double check that you have your seat height adjusted correctly before getting a footrest. Head: Your head should be upright or tilted slightly forward. Avoid working with your head or trunk twisted. Overall: Change your position frequently and take regular breaks to avoid fatigue. 36 Setup Guide

37 Using the OmniBook Working in Comfort Setting Up Your HP Computing Equipment Make sure that all the elements of your HP computer system monitor, document holder, keyboard, mice and other input devices, and headphones and speakers are optimally arranged and adjusted to meet your personal requirements. The recommendations that follow will help you achieve this. Your HP Monitor It is important that your monitor screen be clean and positioned correctly to improve readability and help you work comfortably. Glare, high contrast, reflections, dirt and dust will interfere with what you see on the screen. The recommendations that follow can help you achieve a comfortable arrangement. The top of your monitor screen should be at or slightly below eye level. Most HP monitors come with a tilt-and-swivel feature that makes it easy to adjust the screen position. To avoid obscuring your view, the screen should be positioned perpendicular to your line of sight; that is, straight on. To avoid glare or reflection, try to position the monitor so the screen is at a right angle to your window rather than in front of it. If reflection or glare persists, tilting the screen forward may help. Setup Guide 37

38 Using the OmniBook Working in Comfort Maintain a comfortable viewing distance to the screen. Most people prefer a viewing distance of approximately 46 to 76 cm (18 to 30 inches), depending on monitor size. Character size and the amount of space available on the work surface can affect this distance. Text should be easy to read. To help ease eyestrain, adjust text attributes such as character size, spacing, and color. In addition, you will need to use the controls provided with your monitor to adjust the visual settings so that contrast and brightness levels are comfortable for you. High contrast and low brightness is usually the preferable combination. The monitor should be free from flicker. If the image on your screen is not stable, the monitor may require repair or adjustment. When possible, use a program that has a simple user interface, such as easily identifiable icons and pull-down menus. Also, screen information should be displayed in a structured and well-organized way. Monitor Use Specifications When viewing your monitor, your head should not be tilted more than 15 degrees forward. When viewing your monitor, your head should not be tilted more than 15 degrees forward. You should not have to look up more than 5 degrees above horizontal or down more than 30 degrees below horizontal for normal work tasks, such as typing or reading. Document Holders When keying in data from a hard-copy document, placing it in a document holder rather than on a flat surface will make it easier to read. The following recommendations should be observed when using a document holder: The document holder should be at approximately the same height and distance from your eyes as the screen, and as close to the monitor as possible to prevent neck twisting. Some users prefer a document holder mounted to the monitor while others prefer the document holder positioned between the screen and keyboard. If the primary task is to view documents rather than using the monitor, the document holder may be placed directly in front of the keyboard with the monitor slightly to the side. 38 Setup Guide

39 Using the OmniBook Working in Comfort To help reduce stress on your neck and prevent eye fatigue, try to minimize the movement of your head and eyes while using a document holder. Your HP Keyboard The proper positioning and use of your HP keyboard is important when using HP computing equipment. Be sure to observe the following recommendations to optimize your comfort and safety: We recommend you place your keyboard in front of the screen or document holder, whichever is viewed the most. Your HP keyboard has long cables so you can place it in the position that is most comfortable for you while you are using your system. Because HP keyboards vary in depth, you ll want to be sure that your work surface or keyboard tray has sufficient room to accommodate your model. The keyboard tray should be wide enough to hold both the keyboard and mouse or trackball: 66 to 71 cm (26 to 28 inches). Your HP keyboard may have a kickstand that can be opened or closed to raise or lower the keyboard angle. If you are in the correct sitting position with your elbows at about the same level as the work surface, you may not need to use it. However, if your elbows are below the work surface, you may wish to use the kickstand to raise the back of the keyboard. An adjustable keyboard tray may be useful if you cannot adjust your chair or work surface to the proper height for typing. It should adjust in height from 64 to 76 cm (25 to 30 inches) above the floor and tilt forward and backward to help you find the most comfortable position. Note that research has shown that there Setup Guide 39

40 Using the OmniBook Working in Comfort may be less muscle tension in shoulders and forearms with the keyboard tilted away from you. When using your HP keyboard, remember it takes very little pressure or force from your fingers to activate the keys. Improper typing style the use of too much force can place unnecessary stress on the tendons and muscles in your hands, wrists, and forearms. Make sure that your hands are in a neutral position when you use your keyboard. This means that your forearms, wrists, and hands should be in a straight line. The keyboard has a low profile to help prevent excessive bending of your wrists while typing. Literature suggests that you should not bend your wrists sideways or more than 10 degrees up or down. Keep your wrists straight by moving your entire hand and forearm over to use the function keys or numeric keypad. You may use a palm rest to help keep your hands and wrists in a comfortable and neutral position when you are not typing. Some HP keyboards come with an integrated palm rest. If you use a palm rest, see that it is rounded and padded, and flush in height with the front edge of the keyboard. Note that your palms not your wrists should rest on the palm rest. If you don't have a palm rest, try not to rest your wrists on a sharp edge, such as a work surface edge. Mice and Other Input Devices Various aspects of using mice and other input devices may increase your risk of discomfort or injury. If you connect an external mouse to your OmniBook, observing the following recommendations may reduce that risk. As with the keyboard, try to keep your hand, wrist, and forearm in a neutral position while using your mouse or other input device. 40 Setup Guide

41 Using the OmniBook Working in Comfort When using a stylus or light pen with a graphics tablet, don t grip the stylus tightly. Keep your hand and fingers relaxed and try to maintain a neutral posture in your hand, wrist and forearm. If you use your thumb to rotate the ball on a trackball or spaceball, keep it in a relaxed, natural shape, and maintain a neutral posture in your hand, wrist, and forearm. Hold the mouse gently by draping your fingers over it. Keep your hand relaxed and fingers loose. Do not grip the mouse tightly. It takes very little pressure or force from your fingers to activate the buttons or scroll wheel on your mouse, scrolling mouse, trackball, or other input device. Using too much force can place unnecessary stress on the tendons and muscles in your hands, wrists, and forearms. If you are using a scrolling mouse, be sure to keep your fingers and hand in a relaxed, neutral position when activating the scroll wheel. Also, this type of mouse features software that can minimize the number of mouse movements or button clicks. When using a mouse, trackball, stylus and graphics tablet, or other input device, position it as close to the keyboard as possible, and keep it at the same level so you do not have to stretch while using it. Use a good quality mouse pad to enable the mouse to work most effectively and reduce unnecessary hand and wrist movements. Be sure to keep your mouse and trackball clean. Regular removal of accumulated dust and dirt helps ensure proper tracking and reduces unnecessary hand and wrist motions. Headphones and Speakers Listening to loud sounds for prolonged periods may permanently damage your hearing. To avoid discomfort from unexpected noise, always turn down the volume before connecting headphones or speakers to your HP equipment. When you put on the headphones, slowly increase the volume until you find a comfortable listening level, then leave the volume control in that position. Setup Guide 41

42 Using the OmniBook Working in Comfort Comfort and Safety Checklist These recommendations are drawn from the latest available international ergonomic standards and recommendations, including ISO 9241 and ANSI/HFS General Work Surface Height: Adjust either your seat height, work surface, or both, to position the work surface at approximately elbow height. Work Surface Arrangement: Make sure frequently used equipment is within easy reach. For example, if you are primarily using the keyboard, place it directly in front of you, not to the side. If you are primarily using the mouse, place it in front of your hand or arm. If you are using both a mouse and keyboard, place them both at the same work surface height and close together. If a palm rest is used, the height should be flush with the front edge of the keyboard. Other items, such as your telephone or notepad, also should be considered. Monitor: Place your monitor so that the top of the screen is at, or slightly below, eye level (up to 15 degrees). Head: Do not tilt your head forward by more than 15 degrees, and try not to turn your head toward the side. Back: While sitting at your work surface, make sure your back is supported by the chair s backrest in an erect position or angled slightly backwards. 42 Setup Guide

43 Using the OmniBook Working in Comfort Arms: Make sure your arms and elbows are relaxed and loose, with your upper arm perpendicular to the floor or slightly forward. Keep your forearms and hands approximately parallel with the floor with elbows bent between 70 and 115 degrees. Keep your elbows close to your sides (less than 20 degrees away from your body). Legs: Your thighs should be horizontal or angled slightly downward. Your lower legs should be near a right angle to your thighs. Make sure there is sufficient room under the work surface for your legs. Feet: If after adjusting your chair you cannot rest your feet comfortably on the floor, use a footrest, preferably one that can be adjusted in height and angle. Overall Look away from the screen from time-to-time to help reduce eyestrain. Focus on distant objects briefly, and blink periodically to lubricate your eyes. You also should have your eyes checked on a regular basis and ensure your eyeglass prescription is suitable for working on a monitor screen. Remember to occasionally shift position and move your body. Keeping your body in one position for long periods is unnatural and stressful. When prolonged work is required, take frequent short breaks. As a rule of thumb, a five- or tenminute break every hour is a good idea. Short, frequent breaks are more beneficial than longer less frequent breaks. Data show that people who work for long periods of time without a break may be more prone to injury. Changing tasks frequently will help prevent muscle stiffness. Examples: alternating between keyboarding, reading, writing, filing, and moving around in your work environment, helps you maintain a relaxed posture. Occasionally stretch the muscles in your hands, arms, shoulders, neck, and back. You should stretch at least as often as you take brief task breaks at least once every hour. Discomfort may be alleviated by using alternative ergonomic designs and accessories such as ergonomically personalized chairs, palm rests, keyboard trays, alternative input devices, prescription eyeglasses, anti-glare screens, and more. Seek additional information from the sources available to you, including your employer, doctor, local office supply store, and the information sources listed in the online version of Working in Comfort, which is preloaded on the hard disk of your HP computing equipment. Setup Guide 43

44 Using the OmniBook Working in Comfort Your HP OmniBook Computer You can use your HP OmniBook computer virtually anywhere, anytime. The following recommendations should help you work more comfortably. Note that if you are using your portable computer as your primary computer, or using it for extended periods, you should use it with a full-size keyboard, monitor and mouse. This will give your portable computer the adjustability and comfort features of a desktop unit. HP port replicators offer quick, easy connections to these devices. More information on how to prepare your workspace environment and set up your HP equipment is available in other sections of Working in Comfort with Your HP Computing Equipment. Preparing Your Mobile Work Environment Use a chair that provides good support for your lower back. If an adjustable chair is not available, you can use a pillow or rolled-up towel to provide lower back support. Try to keep your thighs parallel to the floor and your feet flat on the floor. In a mobile environment, you can do this by using a phone book or briefcase to support your feet. Adjust the height of either your work surface or chair to keep your arms in a neutral position. Your arms should be relaxed and loose, elbows at your sides, with the forearms and hands parallel with the floor. Position your notebook computer display to minimize glare and reflection. For example, on an airplane, lower the window shade, or in a hotel room, draw the curtains. You also should maintain a comfortable viewing distance, approximately 40 to 60 cm (16 to 24 inches). Adjust the angle of your display to help keep your head angled slightly downward in a comfortable position. 44 Setup Guide

45 Using the OmniBook Working in Comfort Using Your Mobile Computer Position the computer so your wrists and hands are in a neutral position. Your wrists should be as straight as possible and should not have to bend sideways or more than 10 degrees up or down. If your notebook computer does not have a built-in palm rest, you can use a rolled-up towel. Try to type as lightly as possible. The notebook keyboard requires little force to activate. Take frequent, short rest breaks. This is especially important in a mobile computing environment. Portable computers weigh between approximately 1.4 and 3.7 kilos (3 and 8 pounds). When traveling, be sure to carry your computer properly to minimize strain on your body. Shift the bag containing your notebook equipment frequently between your left and right hands and shoulders. Setup Guide 45

46 Using the OmniBook Caring for Your OmniBook Caring for Your OmniBook The following are recommendations for maintaining your HP OmniBook during everyday use, as well as preventing potential physical damage or data loss. To protect your hard disk drive Hard disk drives, as well as other internal components, are not indestructible and can be damaged by inappropriate handling and operation. Avoid bumps or jolts. Do not operate the HP OmniBook while traveling over bumpy terrain. Suspend or shut down the HP OmniBook before transporting it. This turns off the hard drive. A drop of a few inches onto a rigid surface while the hard drive is operating could cause loss of data or damage to the drive. Carry the HP OmniBook in a padded case to protect against bumps and jolts. Set down the HP OmniBook gently. To take care of your OmniBook Provide adequate ventilation around the HP OmniBook. Insure that the laptop is sitting on a flat surface, so that air is able to flow underneath the unit. Be sure to suspend or shut down the HP OmniBook before putting it in a carrying case or other enclosed space. Do not pick up or carry the HP OmniBook by the display. Do not use the HP OmniBook outside in the rain or snow (inclement weather) or in any extremes of temperature or humidity. 46 Setup Guide

47 Using the OmniBook Caring for Your OmniBook To safeguard your data Do not touch the touch pad or activate any other device that interrupts operation while the system is starting or stopping. Back up your work regularly. Copy files to floppy, tape or network drives. Use a virus-scanning program, such as the included VirusScan, to check the integrity of your files and operating system. Since new viruses appear frequently, you will also want to update the program s virus definitions from time to time; updates are on the web at Check your disk using the scandisk utility. To extend the life of the display Observe the following guidelines to extend the life of the backlight in the OmniBook display. When working at your desk, connect an external monitor and turn off the internal display (Fn+F12). If you are not using an external monitor, set the Turn off monitor timeouts (for both AC and battery operation) to the shortest comfortable interval. To get the most from your batteries Do not leave batteries unused for long periods of time. If you have more than one, rotate them. If you normally use AC power, make a practice of at least once a week using the battery as your power source. Unplug the AC adapter when the computer is not in use. To preserve the life of a battery, be sure to charge the battery regularly. For long-term storage, the battery must be charged at 20 50% to minimize capacity loss by self-discharge and to avoid deterioration of battery performance. Setup Guide 47

48 Using the OmniBook Caring for Your OmniBook To clean your OmniBook You can clean the OmniBook with a soft cloth dampened either with clean water or with water containing a mild detergent. Do not use an excessively wet cloth nor allow water inside the case. Do not use any abrasive cleaners, especially on the display. Do not apply any cleaner directly to the display. Instead, apply the cleaner to a soft cloth and then gently wipe the display. You can clean the keyboard with a vacuum cleaner to remove accumulated dust. 48 Setup Guide

49 Traveling with Your OmniBook Setup Guide 49

50 Traveling with Your OmniBook Managing Power Consumption Managing Power Consumption When you are not using your computer, you will want to maximize battery operating time without compromising performance. It is not necessary to turn the computer off in order to reduce power consumption and extend battery life. With Windows 98, Advanced Power Management (APM) provides both manual and automated tools for reducing power consumption. Power management options may be invoked manually at any time by pressing the appropriate key. See To use manual power management on page 50. Power management options can also be set to occur automatically, based on timeout values that you have entered. See Managing Power Consumption in the online User s Guide. To use manual power management with Windows 98 You can shut down your OmniBook manually whenever you need to with any of the following three levels of shutdown. Note Windows NT 4.0 and Windows 95: Consult OmniBook Notes and the OmniBook website for more information on power management and the BIOS Setup utility. System standby Action When Resume Turns off the display and hard disk drive. Saves current session to RAM. Fn+F3 or Fn+F4 or Start, Shut Down, Standby. Press the blue power button to return to your current session. System standby can also occur automatically when the timeout setting in the Power Management Properties window is reached. 50 Setup Guide

51 Traveling with Your OmniBook Managing Power Consumption Hibernate Action When Resume Saves the current session to disk, then shuts down. Provides maximum power savings while still allowing you to recover the current session. Press Fn+F5. Press the blue power button to recover your current session. This takes several seconds. Hibernate can also occur automatically when: Battery power reaches a critically low level. See To respond to a low-battery warning on page 53. The timeout setting in the BIOS Setup utility is reached (default is 2 hours after System standby occurs). Off Action When Resume Turning off your OmniBook provides maximum power savings. The current session is not saved and unsaved data will be lost. Start, Shut Down, Shut down. Press the blue power button to start a new session. This will take several seconds. Sometimes the system stops responding and you are not able to turn off the OmniBook as described above. To recover, use the following in the order listed. If you are unable to access the Start menu, you can turn off the system by pressing and holding the blue power button for 4 seconds. If holding the blue power button fails, insert a pen or straightened paper clip into the system-off button on the bottom of the OmniBook (see OmniBook bottom view on page 15). Setup Guide 51

52 Traveling with Your OmniBook Using Battery Power Using Battery Power To check the battery status From the battery status light The battery status light (second from left) reports the following information: Green Orange Red AC attached battery full AC attached battery charging AC attached battery will not accept charge From the Windows taskbar The System Tray on the Windows taskbar includes a power icon that allows access to more detailed battery status information. The icon looks like a battery when AC is not connected. Place pointer over the power icon to display a percentage of remaining time. Right click the power icon to view the options for displaying power information. Left click the power icon to display a menu of the available power schemes. 52 Setup Guide