REPORT TO MANAGEMENT ON FOLLOW-UP AUDIT OF DATA, VOICE, AND VIDEO NETWORKING LAMAR INSTITUTE OF TECHNOLOGY

Transcription

1 REPORT TO MANAGEMENT ON FOLLOW-UP AUDIT OF DATA, VOICE, AND VIDEO NETWORKING LAMAR INSTITUTE OF TECHNOLOGY JULY

2 TABLE OF CONTENTS Fiscal Year TABLE OF CONTENTS TRANSMITTAL LETTER...3 DETAILED FINDINGS AND RECOMMENDATIONS...4 Follow-Up Audit of Data, Voice, and Video Networking Table of Contents

3 TABLE OF CONTENTS Fiscal Year Follow-Up Audit of Data, Voice, and Video Networking Table of Contents

4 July 11, Dr. Robert Krienke, President Lamar Institute of Technology P.O. Box Beaumont, TX Dear Dr. Krienke: Enclosed is the audit report entitled, Report to Management on Follow-Up Audit of Data, Voice, and Video Networking, July. The primary focus of the audit was to evaluate management s progress in implementing the prior audit recommendation addressed in May Management did not implement the activation of long distance authorization codes for the entire campus to enhance controls and efficiency with valid reasons. Due to the unavailability of funds and management approval, it is unfeasible to implement this recommendation at this time. Based on the criteria prescribed by the Rules and Regulation of The Texas State University System, the audit is a Category II. We appreciate the assistance received from the Director of Computer Services during our audit. If you should have comments or questions, I am available at your convenience to review the report. Sincerely, Twila Baker Director of Internal Audit Follow-Up Audit of Data, Voice, and Video Networking 4

5 DETAILED FINDINGS AND RECOMMENDATIONS Fiscal Year DETAILED FINDINGS AND RECOMMENDATIONS Follow-Up Audit of Data, Voice, and Video Networking 5

6 DETAILED FINDINGS AND RECOMMENDATIONS Fiscal Year NON ACTIVATION OF LONG DISTANCE AUTHORIZATION CODES Prior Audit Recommendation: We recommend management consider activation of long distance authorization codes for the entire campus to enhance controls and efficiency. Management did not implement this recommendation with valid reasons. Internal Audit concurred with management. Lamar Institute of Technology out sources all telephone services to Lamar University s Data, Voice, and Video Networking Department. The implementation of long distance authorization codes will require that Lamar University implement changes to its telephone system. Lamar Institute of Technology has considered activation of long distance authorization codes for the entire campus to enhance controls and efficiency. However, preliminary investigation with Lamar University has identified that there will be costs associated with the implementation that includes, and is not limited to, programming and licensing costs. Due to the current budget constraints, Lamar Institute of Technology and Lamar University are unable to implement the long distance authorization codes at this time until the administrations approve and have funds available for this project. RECOMMENDATION There is no further recommendation for this finding.. Follow-Up Audit of Data, Voice, and Video Networking 6

7 Fiscal Year REPORT TO MANAGEMENT ON FOLLOW-UP AUDIT OF DATA, VOICE, AND VIDEO NETWORKING LAMAR INSTITUTE OF TECHNOLOGY JULY Lamar Institute of Technology Dr. Robert Krienke, President Mr. Jonathan Wolfe, Vice President for Finance and Operations Mr. Isaac Barbosa, Director of Computer Services The Texas State University System Mr. J. Wiley Thedford, Vice Chancellor of Finance Mr. Jerry W. Neef, Director of Audits and Analysis Project Auditors Ms. Twila Baker, Project Director Ms. Daphne McIntire, Project Auditor Follow-Up Audit of Data, Voice, and Video Networking 7