CITY OF GALESBURG. PURCHASING 55 W Tompkins St Galesburg, IL Phone: (309)

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1 CITY OF GALESBURG PURCHASING 55 W Tompkins St Galesburg, IL Phone: (309) INVITATION FOR BIDS For the purchase of laptops and related equipment for the Engineering Section of Public Works for the City of Galesburg Instructions to Bidders 1. An advertisement for sealed bids on the above was published in the Galesburg Register-Mail on June 18, As stated in such notice, bids will be received until 11:00 a.m., local time, July 06, 2016 and, at that time, publicly opened and read aloud in the Basement Conference Room, located in City Hall. 2. The person, firm or corporation making a bid shall submit it in a sealed envelope to the Purchasing Agent or his duly designated representative on or before the hour and the day stated above. The notation "Bid on laptops for Engineering shall appear on the outside of the sealed envelope. The bidder shall also include their Company name and address on the outside of the submitted envelope. 3. The bidder shall insert the price, and supply all the information as indicated on the Bid Form. The prices inserted shall be net and shall be the full cost for the items specified, including all factors whatsoever. 4. No charge will be allowed for taxes from which the City of Galesburg is exempt: the Illinois Retailer s Occupation Tax, the Service Occupation Tax, the Service Use Tax, the Use Tax, Federal Excise and Transportation Tax. 5. Each bidder shall affirm that no official or employee of the City of Galesburg is directly or indirectly interested in this bid for any reason of personal gain. 6. Delivery of the goods and/or services shall be as stated in the bid documents. 7. No bid may be changed or withdrawn after the time of the bid opening. Any modifications or withdrawals requested before this time shall be acceptable only when such request is made in writing and agreed to by the Purchasing Agent.

2 8. The City of Galesburg reserves the right to reject any and all bids and to waive any informalities or technicalities in the bidding. Any bid submitted will be binding for (60) sixty days after the date of the bid opening. 9. The City has adopted an Equal Employment Opportunity Clause, which is incorporated into all specifications, purchase orders, and contracts, whereby a vendor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, or ancestry. A copy of this clause may be obtained at the City Clerk s Office, City Hall, Galesburg, Illinois. 10. The City of Galesburg has adopted an Affirmative Action Program. All formal sealed bids must be accompanied by a properly prepared Certificate of Compliance Form, whereby the vendor certifies the number of employees he has in each class of employment, and that affirmative action has been taken to ensure equality of opportunity in all aspects of employment. 11. Bidder certifies that all laws of the State of Illinois and ordinances of the City of Galesburg in effect at the date of bidding shall be observed by him. Evidence of any violation during the term of the agreement shall be considered sufficient reason to discontinue purchases by the City from that supplier. 12. These instructions are to be considered an integral part of any bid. Dated: June 18, 2016 Kraig Boynton Purchasing Agent

3 CITY OF GALESBURG, ILLINOIS Specifications for laptops & related accessories GENERAL: The City of Galesburg is requesting bids for the purchase of five laptops with docking stations and eight monitors. These laptops will be utilized by the Engineering section of Public Works. DETAILED: Laptops Quantity of 5 HP ZBook 15 G3 Mobile Workstations Part # V2W10UT#ABA (No substitutes) (All items in specifications must be included) Main Specifications Product Description Product Type Operating System Processor Memory Storage Optical Drive Display Graphics Networking Battery Security Color Dimensions (WxDxH) Weight Localization Manufacturer Selling Program Environmental Standards Manufacturer Warranty General Product Type Operating System Preinstalled OS Processor / Chipset CPU Max Turbo Speed Number of Cores Cache 64-bit Computing Chipset HP ZBook 15 G3 Mobile Workstation " - Core i7 6700HQ - 16 GB RAM 512GB SSD Notebook Win 10 Pro 64-bit / Win 7 Pro 65-bit downgrade -= pre-installed: Win 7 Pro 65-bit Intel Core i7 (6th Gen) 6700HQ / 2.6 GHz ( 3.5 GHz ) / 6 MB Cache 16 GB DDR4 512 GB - M.2 SSD HP Z Turbo Drive, NVM Express (NVMe) No optical drive 15.6" LED backlight 1920 x 1080 / Full HD NVIDIA Quadro M1000M - 2 GB GDDR5 Gigabit Ethernet 9-cell - up to hours Trusted Platform Module (TPM 1.2) Security Chip, SmartCard reader Space Silver 15.2 in x 10.4 in x 1 in 5.71 lbs. English / United States HP Smart Buy ENERGY STAR Qualified 3 year warranty Notebook Windows 10 Pro 64-bit Edition / Windows 7 Professional 64-bit Edition downgrade Microsoft Windows 7 Professional 64-bit Edition Intel Core i7 (6th Gen) 6700HQ / 2.6 GHz 3.5 GHz Quad-Core 6 MB Yes Mobile Intel CM236 Express Hyper-Threading Technology, Intel Turbo Boost Technology 2.0, Intel Smart Cache

4 Memory RAM 16 GB ( 1 x 16 GB ) Max RAM Supported Technology Speed Form Factor Slots Qty Empty Slots Storage Main Storage SSD Form Factor M.2 Interface Display 64 GB DDR4 SDRAM - non-ecc 2133 MHz / PC SO-DIMM 260-pin GB SSD - HP Z Turbo Drive, NVM Express (NVMe) PCIe Type 15.6" LCD Backlight Tech Resolution Widescreen LED backlight 1920 x01080 (Full HD) Yes Image Aspect Ration 16:9 Image Brightness 300 cd/m2 Full HD standard-viewing angle (SVA) edp anti-glare Audio & Video Graphics Processor NVIDIA Quadro M1000M - 2 GB GDDR5 SDRAM Video System NVIDIA Optimus, Shader Model 5.0 Camera Integrated webcam Resolution 720p Camera Sound Codec Compliant Standards Audio Input Type Communications Network Interface HD video recording, low light enhancement Stereo speakers, two microphones CX7501 High Definition Audio Bang & Olufsen Audio Touchpad, pointing stick, backlit keyboard Volume control, spill-resistant, touchpad with gesture support Gigabit Ethernet Ethernet Controller Intel I219-LM Remote Management Protocol SNMP 2 Wake-on-LAN (WOL) IEEE 802.3, IEEE 802.3u, IEEE 802.1Q, IEEE 802.3ab, IEEE 802.1p, IEEE 802.3x, Compliant Standards IEEE 802.3ae, IEEE 802.1as, IEEE 802.3az Battery Technology Capacity Run Time AC Adapter 9-cell lithium polymer 90 Wh Up to hours Input AC 120/230 V ( 50/60 Hz ) Output 150 Watt, 19.5 V

5 Connections & Expansion Interfaces VGA HDMI 2 x Thunderbolt 3 Headphone/microphone combo jack LAN 3 x USB 3.0 Memory Card Reader Yes ( SD Card, SDHC Card, SDXC Card, SDXC UHS-II Card ) Software Software Included Miscellaneous Color Case Material Security Included Accessories Compliant Standards Localization Manufacturer Selling Program HP Recovery Disc Creator, Skype, Microsoft Security Essentials, HP Remote Graphics Software, HP SoftPaq Download Manager, HP Recovery Manager, HP Support Assistant, Bing Toolbar, HP Connection Manager, HP eprint, HP Hotkey Support, HP Performance Advisor, CyberLink YouCam BE, CyberLink PowerDVD BD Edition, Foxit PhantomPDF Express, Windows Defender, HP Systems Software Manager (free download), HP Velocity, HP Secure Erase, HP Security Manager, HP BIOSphere, HP BIOS Configuration Utility (free download), HP Drive Packs (free download), HP Client Catalog (free download), HP CIK for Microsoft SCCM (free download), HP 3D DriveGuard, HP Noise Reduction Software Space silver Aluminum, magnesium alloy Trusted Platform Module (TPM 1.2) Security Chip, SmartCard reader Security lock slot (cable lock sold separately), HP 3D DriveGuard, HP DuraKeys, One-Step Logon, soft-touch surface, HP BIOS Protection, HP SureStart, SecureBoot, HP Automatic Drive Lock, HP DriveLock, Hybrid Boot, Master Record Security, Measured Boot, Power On Authentication, Pre-Boot Security, 1 USB 3.0 charging port, Pre-boot Authentication Power adapter ACPI, CSA, UL, FCC, RoHS, WEEE, Common Criteria EAL4+ English / United States HP Smart Buy Dimensions & Weight Dimensions (WxDxH) 15.2 in x 10.4 in x 1 in Weight 5.71 lbs Environmental Standards ENERGY STAR Qualified Manufacturer Warranty Service & Support Service & Support Details Yes Environmental Parameters Min Operating Temperature Max Operating Temperature Humidity Range Operating Shock Tolerance (operating) Shock Tolerance (nonoperating) Vibration Tolerance (operating) Vibration Tolerance (nonoperating) 3 years warranty Limited warranty - parts and labor - 3 years - on-site 32 F 95 F 10-90% (non-condensing) 40 2 ms half-sine pulse ms half-sine pulse 0.75 RMS (random) 1.5 RMS (random)

6 Docking Stations Quantity of 5 HP ZBook Dock with Thunderbolt 3 Part # P5Q61UT#ABA (No substitutes) (All items in specifications must be included) Main Specifications Product Description Product Type Dimensions (WxDxH) Weight Localization Power Designed for Expansion / Connectivity Interfaces Miscellaneous Power Power Device Power Provided HP ZBook Dock with Thunderbolt 3 - docking station Docking station 9.1 in x 2.2 in x 0.6 in 8.01 oz Environmental Parameters Min Operating Temperature Max Operating Temperature English / United States Power adapter 200 Watt ZBook 17 G3 Mobile Work Station 4 x SuperSpeed USB pin USB Type A 2 x audio / video - DisplayPort - 20 pin DisplayPort 1 x display / video - VGA - 15 pin D-Sub (DB-15) 1 x headset / headphones / microphone - line-out/microphone - mini-phone stereo 3.5 mm 1 x network - RJ-45 1 x Thunderbolt 3 1 USB 3.0 (powered) Power adapter 200 Watt 32 F 95 F

7 Monitors Quantity of 8 ViewSonic VA2855Smh LED Monitors 28 Part # VA2855SMH (No substitutes) (All items in specifications must be included) Main Specifications Product Description ViewSonic VA2855Smh LED monitor 28 Device Type LED-backlit LCD monitor 28 Energy Class Class B Energy Consumption per Year 50 kwh Power Consumption (On mode) 34 W Aspect Ratio Widescreen 16:9 Native Resolution Full HD 1920 x 1080 Pixel Pitch 0.32 mm Brightness 300 cd/m2 Contrast Ratio 3000:1 Color Support 16.7 million dollars Input Connectors HDMI, VGA Speakers Display Position Adjustments Screen Coating Dimensions (WxDxH) Weight Integrated Tilt Anti-glare, 3h Hard Coating 26 in x 9.8 in x 17.8 in - with stand lbs Microsoft Certification Compatible with Windows 7 Compliant Standards Manufacturer Warranty General Display Type Diagonal Size Viewable Size Color Support Vertical Refresh Rate Horizontal Refresh Rate Horizontal Viewing Angle 178 Vertical Viewing Angle 178 Screen Coating Backlight Technology Audio Type Output Power / Channel Connectivity Interfaces WHQL, RoHS, WEEE, UkrSEPRO, EAC 3 years warranty LED-backlit LCD monitor / TFT active matrix million colors Hz khz Anti-glare, 3H Hard Coating WLED Eco-Mode, Flicker Free technology, blue light reduction, SuperClear Pro, a-si technology Speakers stereo integrated 2 Watt VGA ( HD-15 ) HDMI Audio line-in Audio line-out

8 Mechanical Display Position Adjustments Tilt Tilt Angle -5/+23 Flat Panel Mount Interface Miscellaneous Cables Included Backlight Life Compatible with Windows 7 Compliant Standards Power Power Supply 100 x 100 mm 1 x VGA cable 40,000 hours "Compatible with Windows 7" software and devices carry Microsoft s assurance that these products have passed tests for compatibility and reliability with 32-bit and 64-bit Windows 7. WHQL, RoHS, WEEE, UkrSEPRO, EAC External Voltage Required AC 120/230 V ( 50/60 Hz ) Power Consumption Operational 32 Watt Power Consumption Stand by On / Off Switch Dimensions & Weight Dimensions & Weight Details Manufacturer Warranty Service & Support Service & Support Details 0.5 Watt No Environmental Parameters Min Operating Temperature Max Operating Temperature Humidity Range Operating With stand - width: 26 in - depth: 9.8 in - height: 17.8 in - weight: 11.7 lbs Without stand - width: 26 in - depth: 1.9 in - height: 15.4 in - weight: 10.4 lbs 3 years warranty Limited warranty 3 years 32 F 104 F 10 90% (non-condensing)

9 CITY OF GALESBURG, ILLINOIS BID FORM Name of Bidder Business Address Phone No. Fax No. Address: The Bidder above mentioned declares and certifies: First - Second - Third - Fourth - Fifth - That this bid is made without any previous understanding, agreement or connection with any other person, firm or corporation making a bid for the same purpose; and, is in all respects, fair and without collusion or fraud. That no officer, employee or person whose salary is payable in whole or in part from the City of Galesburg is directly or indirectly interested in this bid or in any portion of the profits thereof. That said bidder has carefully examined the Instructions to Bidders and the Specifications: and will, if successful in this bid, furnish and deliver at the prices bid within the time stated, the goods or services for which this bid is made. That the prices quoted herein are net and exclusive of all taxes from which the City of Galesburg is exempt. That the cost of the goods or services that meets the requirements as set forth in the Instruction to Bidders and the Specifications aforementioned is: Lump Sum Cost for all items as specified: $ Estimated Delivery Date: (Assumption: Purchase order issued 07/19/16) Sixth - Seventh - That said bidder has executed the Certificate of Compliance, and has submitted herewith. That the complete guarantee and warranties offered are:

10 Eighth - That complete literature and specifications, where applicable, for the goods or services are attached herewith. Person, Firm, or Corporation Authorized signature and title Printed Name of Individual

11 RETURN WITH BID TO THE CITY OF GALESBURG, ILLINOIS CERTIFICATE OF COMPLIANCE EMPLOY- MENT SUPER- VISORY SALES OFFICE SKILLED SEMI- SKILLED NON- SKILLED WHITE BLACK OTHER MALE FEMALE (PLEASE FILL IN THE NUMBER OF EMPLOYEES IN EACH CLASS) 1. THE CONTRACTOR OF COMPANY WILL NOT DISCRIMINATE AGAINST ANY EMPLOYEES OR APPLICANT FOR EMPLOYMENT BECAUSE OF RACE, CREED, COLOR, SEX, AGE, NATIONAL ORIGIN, HANDICAPPING CONDITION UNRELATED TO ABILITY TO PERFORM THE JOB; AND, WILL TAKE AFFIRMATIVE ACTION TO ENSURE THAT APPLICANTS ARE EMPLOYED WITHOUT REGARD TO THEIR RACE, CREED, COLOR, SEX, AGE, HANDICAPOR NATIONAL ORIGIN. SUCH ACTION SHALL INCLUDE, BUT NOT BE LIMITED TO, THE FOLLOWING: EMPLOYMENT, UPGRADING, DEMOTION OR TRANSFER, RECRUITMENT OR RECRUITMENT ADVERTISING, LAYOFF OR TERMINATION, RATES OF PAY OR OTHER COMPENSATION, AND SELECTION FOR TRAINING, INCLUDING APPRENTICESHIP. THE CONTRACTOR OR COMPANY AGREES TO POST, IN CONSPICUOUS PLACES, AVAILABLE TO EMPLOYEES AND APPLICANTS FOR EMPLOYMENT, NOTICES SETTING FORTH THE PROVISIONS OF THIS NON-DISCRIMINATION CLAUSE. 2. THE CONTRACTOR OR COMPANY WILL, IN ALL SOLICITATIONS OR ADVERTISEMENTS FOR EMPLOYEES OR ON THEIR BEHALF, STATE THAT ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, CREED, COLOR, SEX, AGE, HANDICAPPING CONDITION UNRELATED TO ABILITY OR NATIONAL ORIGIN. THE SAME SHALL HOLD TRUE WHEN RECRUITMENT SOURCES ARE USED TO SECURE APPLICANTS. 3. THE CONTRACTOR OR COMPANY AGREES TO NOTIFY ALL OF ITS SUBCONTRACTORS OF THEIR OBLIGATION TO COMPLY WITH THE NON- DISCRIMINATION POLICY. 4. IN THE EVENT OF THE CONTRACTOR'S OR COMPANY'S NON-COMPLIANCE WITH THE NON-DISCRIMINATION CLAUSES OF THE CONTRACT OR PURCHASE OR WITH ANY OF SUCH RULES, REGULATIONS OR ORDERS, THE CONTRACT OR PURCHASE MAY BE CANCELLED, TERMINATED OR SUSPENDED IN WHOLE OR IN PART AND THE CONTRACTOR OR COMPANY MAY BE DECLARED INELIGIBLE FOR FURTHER CITY CONTRACTS OR PURCHASES IN ACCORDANCE WITH THE AFFIRMATIVE ACTION PROGRAM ADOPTED BY THE GALESBURG CITY COUNCIL AT THEIR MEETING ON AUGUST 6, BY: BIDDER

12 THIS FORM IS BASED ON IRS REQUIREMENTS FOR THE SAME ESSENTIAL INFORMATION AS A W-9 RETURN TO: CITY OF GALESBURG OR FAX TO: ATTN: A/P 55 W TOMPKINS ST GALESBURG, IL The following information is needed to complete your vendor file and to comply with IRS requirements. Please fill out this form as completely as possible to ensure proper payment to you. Please return completed form as soon as possible to the City of Galesburg at the above address or fax number. Please call with any questions. BUSINESS NAME: INDIVIDUAL NAME: (for Sole Proprietors as appears on Social Security Card) BUSINESS ADDRESS: CITY, STATE, ZIP: YOUR TAXPAYER IDENTIFICATION NUMBER: (FEIN or business tax ID No.) OR, YOUR SOCIAL SECURITY NUMBER: (If using SSN, enter the name on the card above as Individual Name) PLEASE CHECK APPROPRIATE BOX Individual/Sole Proprietor Corporation Partnership Other YOUR COMPANY PROVIDES: Legal Services Services Materials Other ARE YOU SUBJECT TO BACKUP WITHHOLDING? Yes No PERSON TO CONTACT: PHONE NUMBER: UNDER PENALTY OF PERJURY, I CERTIFY THAT THE INFORMATION PROVIDED ABOVE IS CORRECT AND COMPLETE. Signature Date Title FOR OFFICE USE ONLY: ENTERED INTO THE SYSTEM VENDOR NUMBER:

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