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2 Table of Contents DonorCentral Site Setup and User Guide 1 Copyright Information 7 Contacting Support 8 Welcome to DonorCentral 9 Logging into DonorCentral 9 Forget Your Password? 12 Register for DonorCentral 12 The Homepage 13 The Header Area 14 Advisor Selection 15 Research a Fund 15 The Carousel 16 The Main Information Area 17 Page Part: Alerts 17 Page Part: Events 18 Page Part: Fund Information 19 Page Part: Fund Opportunities 19 Page Part: Menu 20 Page Part: My Giving History Chart 20 Page Part: Recent Grantees 21 Page Part: What's New 22 The Footer Area 22 Editing Page Titles 23 Site Configuration Options 23 Admin Home 24 Admin Portal 24 User Management 24 Statistics Dashboard 25 Help Link 26 Design 26 Header Design Settings 27 Navigation Design Options 29 2

3 Carousel Design Options 31 Transition Setup 32 Carousel Slides 32 The Layout Design Form 33 Footer Design Settings 34 The Preview Settings Page 36 Look and Feel Design Options 36 Restore Defaults Cancel Save: 36 Drop-Down Menus: 37 Size Fields: 37 Selecting Look and Feel Colors 37 Using the Color Picker Tool 38 Page and Links 38 Page and Links Settings 38 Page Style Settings 38 Navigation 39 Link Styles and Widget Styles 41 FAQ Styles 42 Tables 43 Dropdowns Settings 44 Inputs and Buttons Settings 44 Base 44 Inputs 45 Primary Buttons 45 Default Buttons 45 Information Buttons 45 Messages Settings 45 Warning 46 Success 46 Error 46 Info 46 The Grant Form Designer 46 Editing Field Settings 48 3

4 Fund Summary 49 Fund Summary Modification Options 51 The Login Page Designer 53 #1 - Use Custom Layout? 54 #2 The Editor Menu 55 Edit Buttons 58 #3 Layout Editor 59 #4 Bottom Buttons 60 The Login Page Designer 61 #1 - Use Custom Layout? 62 #2 The Editor Menu 63 Edit Buttons 66 Login - Insert Image 67 Login - Insert Link 69 Login - Working with Tables 71 Login - Source Code 75 #3 Layout Editor 77 #4 Bottom Buttons 78 Reset Password 79 Resources 80 Resources: News 80 Resources: My Giving History 81 Resources: Funding Opportunities 82 To Create a New Funding Opportunity: 82 Resources: Contacts 84 To Create a New Contact: 85 To Edit a Contact: 85 To Remove a Contact: 85 Resources: Events 85 Resources: Frequently Asked Questions 87 Adding FAQ Questions 87 Editing an FAQ Question 87 Remove a FAQ Question 88 4

5 Resources: Alerts 88 Adding an Alert Editing an Alert 90 Remove an Alert 90 Resources: Donor Interests 90 To Edit an Interest Code: 91 Resources: Upload Forms 91 Viewing Forms 94 Donor s View of Alerts 94 Adding Optional Pages 95 Viewing/Submitting Recommendations 96 Recommendations 96 Submit List Confirmations 96 Recurring Grants 97 Recurring Grants 97 Research Charities 99 Fund Summary 101 General Ledger Transaction Detail 101 Market Value Detail 102 Asset Allocation 103 Fund Rollup Option 104 Organization Detail 105 Display Proposals in the Funding Opportunities Widget 105 Printing and Exporting Fund Summaries 106 Print Page 106 Export Gifts 107 Export Grants 108 Frequently Asked Questions Page 108 My Profile 111 Resources Menu 112 Other Advisors 112 Forms 113 5

6 The Contact Us Page 114 Appendix 115 DonorCentral and FIMS Fields 115 DonorCentral Fields NOT Assigned to FIMS 115 DonorCentral Fields Assigned to FIMS 116 Index 124 6

7 Copyright Information The information contained in this online help represents the current view of the issues discussed as of the date of publication. Because MicroEdge, LLC. must respond to changing market conditions, it should not be interpreted to be a commitment on the part of MicroEdge, and MicroEdge cannot guarantee the accuracy of any information presented after the date of publication. This document is for informational purposes only. MicroEdge, LLC. MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS ONLINE HELP. Complying with all applicable copyright laws is the responsibility of the user. Without limiting the rights under copyright, no part of this online help may be reproduced, stored in or introduced into a retrieval system, or transmitted in any form or by any means (electronic, mechanical, photocopying, recording or otherwise) or for any purpose, without the express written permission of MicroEdge, LLC. MicroEdge may have patents, patent applications, trademarks, copyrights or other intellectual property rights covering subject matter in this online help. Except as expressly provided in any written license agreement from MicroEdge, LLC, the furnishing of this online help does not give you any license to these patents, copyrights, or other intellectual property. AngelPoints is a trademark of MicroEdge, LLC in the United States and/or other countries. Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. MicroEdge, LLC. 619 West 54th Street New York, NY

8 Contacting Support Our toll-free Technical Support hotline is available Monday through Friday, 8:00 A.M. to 8:00 P.M. Eastern time. You may contact MicroEdge s Technical Support Team as follows: Phone: (800) fimssupport@microedge.com If you have any questions regarding the Maintenance and Support Program, please contact our Client Administration Representative at Clients who experience a critical product issue not during Technical Support hours can report it by calling MicroEdge After-hours Critical Support (MACS) at

9 Welcome to DonorCentral DonorCentral provides online access to Fund-specific information for your organization. Donor Advisors and Fund holders can log into DonorCentral from your organization s website to perform any of the following tasks: View Fund activity (summary and detail) View Investment account balances View Gift and Grant History Download pre-formatted Fund Statements in.pdf format. Donors can make online grant suggestions. It allows you to automatically create records in FIMS when Donor Advisors make grant suggestions. The link between your website and DonorCentral (located on MicroEdge s secure server) is transparent to the Donor. You can customize colors, fonts, and logos to match your organization s website. Each Donor is assigned a unique user name and password to ensure his or her security, and yours. This section contains the following topics: Logging into DonorCentral The Homepage Site Configuration Options Viewing Suggestions Research Charities Fund Summary My Profile Resources Menu Logging into DonorCentral Each Donor must log in with a unique user name and password. This login information is used to determine which Funds a Donor can review online and whether a Donor has permission to make Grant Suggestions. NOTE: A Privacy Policy link is available on the login page to adhere to security/privacy compliance for MicroEdge, LLC hosted applications. To log into DonorCentral: 9

10 1. Click the link to the DonorCentral site. The login page appears. 2. In the Username field, enter your assigned user name. 3. In the Password field, enter your password. NOTE: The password appears on the screen as a series of dots for security purposes. 10

11 4. Click Sign On. The DonorCentral home page appears. The home page is personalized with the Donor's name, a carousel section on top showing slides geared towards donor interests, links to main Donor Central pages, and various page parts such as welcome notes, associated Fund Information, a Giving History chart, and a menu which can be customized with links to other important web pages. 11

12 NOTE: The count of pending Recommendations(X) in the header applies to pending and unsubmitted recommendations. If no unsubmitted recommendations exist, the counter is not visible. Forget Your Password? If you forget your password, you can do the following to have it sent to you via 1. Click Forgot Your Password? on the Login page. The Request My Password page appears. 2. Enter your Address, and then click Send My Password. 3. Please add this information. This utility validates the address that the donor enters here against the address on the Profile 1 tab for this donor and will not send a temporary password if it does not match. Register for DonorCentral To register for DonorCentral: 1. On the login page near the bottom, click on the "Click here to register for DonorCentral" link. 2. When the DonorCentral Online Registration form is displayed, fill in the fields listed and enter the verification text above the Register button. 12

13 3. Click Register to submit the request. An will be generated and sent to a designated staff member to process the request and setup a Donor account. NOTE: It is the responsibility of the staff member to notify the registrant once their account is ready for use. The Homepage The homepage that donors and advisors see in Donor Central consists of several main areas: The Header Area Advisor Selection The Carousel 13

14 The Main Information Area The Footer Area The Header Area The header area is consistent throughout the Donor Central website and can be configured to display an image. It consists of the following main navigation links: Item/Link Logo Site Configuration Recommendations Alerts (#) Description Clicking the logo area at any time will take the user back to the homepage by default. It can be configured to go to an alternative URL. Access options to configure the look and feel of the website. Access the pending Recommendations page. The number of pending recommendations will be displayed in parenthesis. This link alerts donor advisors of any administrative alerts which need to be reviewed. If there are unread alerts available, when a donor advisor logs in the link will flash and show the number of unread alerts in parenthesis. Click this link to go to the Alerts page. NOTE: There is also an Alerts widget which can be placed on donor home pages through the Site Configuration>Design>Layout page. Logged in as Logout Displays the name of the current user. Click to logout of the site and return to the login screen. NOTE: The links below can be modified on the Site Configuration>Design tab>navigation page. Therefore, the visible links and labels may be different for each site. Home Research Charities Fund Summary My Profile Click to return to the home page. Click this link to go to the Research Charities page where donors can search for potential charities to recommend. Access the Fund Summary page to review details for your related funds. Review your contact information and modify Interests. 14

15 Item/Link FAQ Contact Us Resources Other Advisors Forms Description Links to a page with a list of frequently asked questions. Links to the Contact Us page. The options available on this menu can be modified by the site administrator and may include such options as Forms or Other Advisors. (optional) This is an optional page which can be added to your site. It lists all advisors associated with a fund allowing users to contact them by if needed. See Adding Optional Pages for more information. (optional) This is an optional page which can be added to your site if it does not already exist. It lists any forms you may have added through the Administrator s portal for users to access. See Adding Optional Pages for more information. To configure this area, go to Site configuration > Site Design > 1. Header. Advisor Selection The Advisor selection option is located directly below the header area and allows an administrator to see the site from a specific Donor advisor point of view. Simply click on the Select button to be taken to the Research a Fund page. NOTE: If an advisor is already selected, you can click on the Change button Research a Fund Once there, you can look for a specific Donor Advisor by Fund name, Advisor Name, Fund ID or Fund Balance. 15

16 To select an advisor, click the Select button in the Actions column. The page will refresh and display the name of the selected advisor on top of the page with Change and Reset buttons next to it. Clicking Reset will clear the advisor and return you to normal view. The Carousel The carousel feature of Donor Central allows site administrators to create an unlimited amount of slides that can be configured to only appear for specific Donor Advisor interest codes. 16

17 Text can be added to the bottom of each slide to present a specific message or theme. For more information, refer to the Site Design > Carousel Design section. The Main Information Area The main information area below the carousel can display several basic page parts known as widgets. These widgets include: Alerts Events Fund Information Fund Opportunities Menu My Giving History Recent Grantees What s New NOTE: The widgets listed above may be arranged in any order you desire by going to the Site configuration > Site Design > Layout page. Page Part: Alerts This page part displays all existing Alerts for the current user. It displays exactly the same information as the Alerts page which can be accessed by clicking the Alerts link in the header area. In the page part, donor/advisors will be able to see the Date, Subject, read Status, Priority, and click View for more details or click Delete to remove the alert. A Delete All button is also available at the bottom. 17

18 Page Part: Events This page part displays upcoming events on the homepage grouped by month on individual tabs. Within each tab, the primary fields (Title, Description, Date, Time and Location) will display with each event. Events will be sorted by date in ascending order. Each event listed on the homepage widget will have an RSVP button that opens the user s default program and defaults in the event name into the Subject line. The message will be sent to the contact address provided by the admin/event manager when they create the event. 18

19 For more information on Events, see: Site Configuration > Layout Site Configuration > Resources > Events Page Part: Fund Information The Fund Information page part displays the user s related Fund Name, Fund ID, and Balance. In the Actions column, clicking the View button takes the user to the Fund Summary page. NOTE: Clicking the Fund Summary link in the header area will require you to select a Fund and Period. Individual balance amounts are rolled into an aggregate total that is displayed in bold in the upper right-hand corner of the widget. Page Part: Fund Opportunities This page part displays Funding Opportunities. The Funding Opportunities are grouped on different tabs by area of interest. If interested in one of these funding opportunities, the Donor Advisor would click the Make a Grant button to begin the grantmaking process. 19

20 The content for this page part can be updated in Site configuration > Resources > Funding Opportunities. Page Part: Menu The custom Menu page part can be used to provide links to additional websites or resources you want to make available to your users right on their homepage. Administrators can change the title or update this list of links by going to Site Configuration > Site Design > 2. Navigation. Page Part: My Giving History Chart The My Giving History page part will display a visual representation of the user s ten most recent grants from across all of their funds via a pie chart. Charting options for this page part can be updated in Site configuration > Resources > Giving History. The Widget Title for the My Giving History widget can also be edited. 20

21 Page Part: Recent Grantees The Recent Grantees page part will provide a list of the last 10 organizations that were granted money by the donor. The user will be able to show/hide this list using the arrow icon in the top right. A table grid now shows Grantee, Date Paid, Amount and a Make a Grant button is available to take the user to a pre-populated grant form. Columns are also sortable by clicking on the column header. 21

22 Page Part: What's New This page part allows the site administrator to enter information about the organization such as a welcome message, brief history, list of goals, or recent news. The content for this page part can be updated in Site configuration > Resources > News. The Footer Area The bottom area of the screen can be configured to display an image and additional information such as your organization's address, phone, or address. To configure this area, go to Site configuration > Site Design > 5. Footer. 22

23 Editing Page Titles DonorCentral allows many of the titles on the various pages to be edited easily by a site administrator. If a title can be edited, it will have a pencil (edit) icon next to it. Simply click the pencil icon next to the title and it will turn into a text field you can modify. Click the checkmark icon to save your change. Site Configuration Options In order to configure the look and feel of many of the features in Donor Central, you will need to access the Site Configuration tools available by clicking the Site configuration link in the header area. The options available in Site configuration include the following: Admin Home Design Look and Feel Grant Form Fund Summary Login Page Resources o News o Giving History o Funding Opportunities o Events o Contacts o Frequently Asked Questions o Alerts o Donor Interests o upload Forms 23

24 Admin Home The Admin Home tab allows administrators and limited access users to easily access the following: Admin Portal User Management Statistics Dashboard Help Admin Portal Previously, the Admin Portal had to be accessed using a separate URL and login. By clicking the Admin Portal link on this tab, the current user can immediately access the Admin Portal without having to log in again. User Management This feature allows Administrator users to control access in the Site Configuration area for 'Limited Access' users. NOTE: Limited Access users are classified as such in FIMS via the Staff Profile module. Administrators can access this feature by clicking the User Management link on the Admin Home tab in Site Configuration. Limited Access users can be granted access to one or more of the different configuration sections. If a Limited Access user tries to access one of the sections shown below but does not have access, an alert message will display and the user will be redirected back to the Admin Home page. 24

25 Statistics Dashboard This link will display the Statistics Dashboard which used to be accessed via the link in the header area or the Statistic tab. Charts are displayed for Total Suggestions by Month and Suggestion Amount Totals by Month. 25

26 Help Link This link will open the DonorCentral Site Setup Guide in PDF form. Design Clicking the Site Configuration link in the header will take you directly to the Header configuration page of the Design tab. The Design tab gives you access to the following configuration pages: Header Navigation Carousel Layout 26

27 Footer Preview Notice at the top right of each Site Design page the following buttons will be available: The left & right arrow buttons let you move to the next site design page in sequence. Alternatively, you can just click the links on top. The Cancel button resets all settings on the page to what they were at your last Save. The Save button saves your changes to the page settings. Header Design Settings IMPORTANT: Remember to click the primary Save button after all changes have been made. On the Site Design > Header page, the following options can be configured: 27

28 Site name Logo URL Option Logo Image Header Image Header Background Horizontal Positioning Header Background Vertical Positioning Background Repeat Background Image Description This is the text that is displayed on the browser's tab when viewing the website. This is the site the user will be taken to when the logo is clicked. The default is your homepage. If the New Tab box is checked, the URL listed will open in a new browser window. Click the Choose button to set an image to be displayed in the top left corner of the header as your logo. Recommended size is 230wide x 60high in pixels. Formats supported include: JPG, BMP, & PNG. If a logo already exists, the Choose button will instead display Replace and X buttons. Replace will let you choose a new image file. X will remove the current logo image and leave the area blank. NOTE: Clicking the logo will take the user to the Logo URL that is currently set. Click the Choose button to set an image to be displayed in the header area. Recommended size is 960wide x 90high in pixels. Formats supported include: JPG, BMP, & PNG If a header image already exists, the Choose button will be replaced by Replace and X buttons. Replace will let you choose a new image file. X will remove the current logo image and leave the area blank. NOTE: The height of the Header area is set in the Look and Feel > Page and Links > Navigation section. This setting will move the image to the left, center, or right of the header area. This setting will move the image to the top, center, or bottom of the header area. This setting repeats the image in the selected direction until it fills the header area. The default for this is No Repeat. Default keeps the image at its default width and height. 28

29 Size Option Description Cover stretches the image across the entire page but only displays the part of the image in the header section. Vertical and Horizontal settings will be ignored. Contain will resize both the width and height of the uploaded image to a size that corresponds with the height of the header section. Remember to click Save when done making changes. Navigation Design Options IMPORTANT: Remember to click the primary Save button after all changes have been made. The Site Design > Navigation page is divided into two sections. The top section controls the links that are displayed on the header. The bottom section controls what is shown in the Menu page part which can be displayed on the main information section of the homepage. 29

30 On the bottom of the Navigation page is located the Menu page part list. You can add additional links in this area and they will be displayed in the Menu page part on the homepage. The Edit button next to the page part title allows you to modify it to anything desired. In the example above, the title has been changed to Research Tools. The table below describes the various features of the navigation page: Order Option Description In the Order column, the up/down arrows allow you to move the links up or down in the display order. The higher the link is in the order the more to the left it will be placed on the homepage header. 30

31 Option Navigation entry Type URL New Tab Visible Actions Add New Description This is what the link is displayed as in the header. There are three types: Primary - these are system links which cannot be removed but can be made invisible by unchecking the Visible box. Secondary - these are links added by you with the ability to set the URL. Secondary links can be removed by clicking the X in the Actions column. Child - child links are displayed below an existing link as a dropdown menu and can be created by clicking the + button in the Actions column for a Primary or Secondary menu item. Displays the URL set for Secondary and Child type links. The URL can be modified by clicking the Edit button Check this box if you want the URL to be opened in a new browser window. Check this box to make the navigation link visible for use. Three buttons can be displayed in the Actions column depending on the Type of the link. Edit: For Primary types, allows you to change the name of the link. For Secondary and Child types, allows you to change the name and URL of the link. +: Available for Primary and Secondary types. Allows you to add child links to the Primary or Secondary link. X: Available only on Secondary and Child links. Removes the link from the header area. This button lets you add more Secondary links to the header area. Simply click Add New, enter a Name, URL, check New Tab if desired, and click Save. Carousel Design Options IMPORTANT: Remember to click the primary Save button after all changes have been made. This page allows the administrator to configure the slides and text which display on the homepage. 31

32 Transition Setup Setting Transition Style Transition Interval Description Defines how the slides transition from one to the next. There are more than 20 options to choose from. Defines the time period in seconds between slide transitions. Options include: 5 sec, 15 sec, 30 sec, 1 min Carousel Slides This section of the page is where you create new slides and modify or remove existing ones. 32

33 Setting Slide tabs Add slide + Interest Coding Navigation URL Slide Image Slide Content Description Click on a Slide tab to view the settings for that specific slide. NOTE: Clicking the X on the slide tab will delete the slide. A confirmation will pop-up. Click this button to add more slides to the carousel. NOTE: There is no limit to the number of slide which can be added. However, it is recommended to keep the number low to make maintaining them more manageable. Defines the Interest Code to associate the slide to. You can link to a single interest area or All interest areas. Defines where the user will be taken if they click on the slide. Displays the name of the slide image file and allows you to Choose or Replace the image file. IMPORTANT: If you are planning to use multiple slides, it is recommended to keep them all a uniform height to prevent the homepage text from moving up and down when the images change. NOTE: Recommended image size is 920 wide x 310 high in pixels. Image formats supported include: JPG, BMP, and PNG. Defines the text which appears at the bottom of the slide. NOTE: Basic HTML code is allowed here however this is field uses rich text editor so that basic HTML is not really needed TIP: For smooth Slide movement from one to another, it is recommended to keep all slides the same size and Slide Content the same number if lines of text and font size. The Layout Design Form IMPORTANT: Remember to click the primary Save button after all changes have been made. This page allows the administrator to arrange the layout of the dashboard page parts using a drag and drop interface. These changes will be applicable for all users. 33

34 Unused page parts are stored on the bar at the top. Page lines can be added using the Add line button at the bottom left of the page. Lines can then be split into up to four columns using the blue plus button next to each line. Clicking the negative button will remove a column from the line. Page parts can then simply be dragged to the desired line and column position. Footer Design Settings This page allows the administrator to define the text and image displayed in the footer area. 34

35 Footer text Setting Footer background Footer background Horizontal Positioning Footer Background Vertical Positioning Footer Background Repeat Footer Background Image Size Description Enter footer text here such as organization contact information or legal notice. Basic HTML code is allowed here. A background image can be defined in this field using the Choose button. NOTE: Recommended size is 960 wide x 90 high in pixels. Unlike the header area, the footer area's height cannot be changed. This setting will move the image to the left, center, or right of the footer area. This setting will move the image to the top, center, or bottom of the footer area. This setting repeats the image in the selected direction until it fills the footer area. Default for this is No Repeat. Default keeps the image at its default width and height. Cover stretches the image across the entire page but only displays the part of the image in the footer section. Vertical and Horizontal settings will be ignored. 35

36 Setting Footer Text Alignment Description Contain will resize both the width and height of the uploaded image to a size that corresponds with the height of the footer section. Will move the footer text to the left, center, or right of the footer area The Preview Settings Page Click this link to preview the modifications made to the site before saving. If the preview looks good, click the blue Save button to finalize the changes. You can also click Cancel here to discard all your changes since the last Save. To return the previous page you were on, click the left arrow next to Cancel. Look and Feel Design Options DonorCentral provides several options for customizing the look and feel of the site to match your organization s needs. You can set the font, colors, table properties, menu properties, text-based menu properties, body (page) properties, frames, and HTML layout. The elements that can be styled include: Page and Links configure the basic font and colors on all the website pages. Tables configure the colors used in displayed tables Dropdowns configure the colors used in drop-down menus. Inputs and Buttons configure the colors of all buttons. Messages configure the colors used in warning, success, error, and information messages. Restore Defaults Cancel Save: At the top right corner of all Look and Feel pages are three buttons: Restore Default click this button to return to the default settings of DonorCentral. Cancel click this button to reset all changes you ve made BEFORE clicking Save. Save click this button to apply the changes you ve made to the entire site. 36

37 Drop-Down Menus: Drop-down menus are available for fields such as Font family and will have down arrow button. Simply click on the arrow button to view the available values and click on one. Size Fields: For fields such as font size or line height, simply type in the field provided. Selecting Look and Feel Colors Many of the Look and Feel options include color settings. If you know the hexadecimal color codes for the colors you want to use, you can just type them in the fields provided. Some standard color codes include the following: Red Blue Yellow Color Hexadecimal Code #FF0000 #0000FF #FFFF00 Green # Aqua #00FFFF Navy # White #FFFFFF Black # If you need help finding the appropriate code, there are several websites that contain coded color palettes. 37

38 Using the Color Picker Tool When you click in a color field or click on the crayon button, the Color Picker tool will open. To select a color, first click in the outer ring to choose a color range. Notice the colors in the square in the middle will change. Now click inside the center square to select a specific shade of the color and click Apply. NOTE: Your new settings will not actually be applied until you click the blue Save button. Page and Links This page allows you to set default Page and Link styles. The four main areas are: Page Style Navigation Link Styles FAQ Styles Page and Links Settings Page Style Settings This section controls the default font and color settings for ALL pages on the site. If you are not currently using the default settings, be sure to write down the current settings before trying new settings in case you wish to revert back. 38

39 Setting Font family Background color Text color Font size Line height Footer Background Carousel Background Description Controls the font used on all pages. Controls the color of the background on all pages. Controls the main text color on all pages (not including links/tabs). Controls the font size. Controls the height of each line of text on pages. Controls the color of the footer background. Controls the background color of the carousel. Navigation This section controls the header area and the links displayed there. Setting Header Font Family Description This setting changes the font type for all of the links displayed in the header area. There are 16 of the most commonly used fonts available on the menu. 39

40 Setting Font Size Description This setting controls the size of the fonts use in the header links. Height (in pixels) Controls the height of the header area. Background color Text (color) Link (color) Link hover (color) Link active color Link background hover color Link background active color Controls the base background color of the header area. Controls the color of non-link text displayed in the header area such as Logged in as. Controls the color of link text. Controls the color of link text when the mouse cursor is placed above it. Controls the color of link text when it is selected. Controls the background color of a link when the mouse cursor is above it. Controls the background color of a link when it is selected. 40

41 Link Styles and Widget Styles This section controls the colors used for links and widgets (page parts) displayed on the main pages of the site. 41

42 The Widget Style settings for Header Background, Header Font Size, and Header Font Family let you control the title text look for all widgets on the various pages of DonorCentral. FAQ Styles This section controls the fonts used on the FAQ page including the Instructional Text, Questions, and Answers. 42

43 Tables This page controls how tables and table headers are displayed on the main pages. Default Setting Modified Settings Table: Background Color = red Table Head: Text Color = red 43

44 Dropdowns Settings The Dropdown settings control the look of child drop-down link menus such as the one under the Resources link in the header: Link color Background color Link color hover Link background hover Inputs and Buttons Settings This page controls the settings for various buttons and data entry fields. Base Option Horizontal rule color Horizontal rule color controls the color of the horizontal line displayed at the bottom of some pages and also above the footer area. 44

45 Inputs Option Background color Disabled background Border color Primary Buttons Background color Background highlight Default Buttons Background color Background highlight Border color Information Buttons Background color Background highlight Affects text entry and drop-down menus. Affects specific buttons such as Get statement or Save. NOTE: These two settings tend to blend to make the final color displayed. Affects various buttons such as change/reset, expand/collapse, Edit and Remove buttons. Messages Settings The settings on this page modify the background and text color for the various messages which are displayed on the website. 45

46 Warning Background color Text color Success Background color Text color Error Background color Text color Info Background color Text color The Grant Form Designer IMPORTANT: You must click Apply in the Actions column after you change any fields on the Grant form. If you attempt to edit another field without clicking Apply first, you will lose any changes you made. The Grant Form page allows you to work on two forms: Existing Grantee or New Grantee, depending on which one is chosen using the buttons on top. NOTE: The same options are available for each section in the form for both Existing Grantee and New Grantee. This procedure takes you through the process of configuring one section. Repeat the procedure to configure any additional sections. 46

47 To create a new section to a form, do the following: 1. Click the +Add Section button on the bottom of the page. 2. A new section will be added with the title 'Section title'. Click Edit next to the title to change title. 3. Enter a new title and then click the Save button next to the field. 4. Display instructional text is checked by default. This means the text you enter in the content box below will be displayed as instructional text for the form. If you don't want instructional text displayed, uncheck this box. 5. Enter instructional text if the Display instructional text box above is checked. 6. Select how you want field labels to appear on the form: Horizontally stacked labels - labels will appear to the left of entry fields. Vertically stacked labels - labels will appear on top of the entry fields. 47

48 7. On the Form fields floating window, scroll down to locate each field you desire to add to the form. 8. Once a field is located, drag it down to the 'Drag and drop items here' line and click the Save button in the Actions column. 9. Repeat steps 7-8 until all needed fields are listed on the page. 10. Make adjustments to the fields settings using the check boxes and Edit options as necessary. See Editing Field Settings below. 11. Click Preview to see your finished form. 12. If all is satisfactory, click the primary Save button on the bottom. NOTE: Clicking the Cancel button on the bottom of the page will clear all changes you've made. IMPORTANT: If you intend to export your recommendation form data to FIMS, please note that not all fields on the Form Fields list can be imported into FIMS. For a complete list of DonorCentral fields assigned or not assigned to FIMS, please refer to DonorCentral and FIMS Fields in the Appendix section. Editing Field Settings All of the fields can be modified using the options displayed in the columns as described below: Column Order Label title Cols Rows Stack right Description Use the arrows in the Order column to rearrange fields as needed To change the label title for a field, click the Edit button in Actions, change the title, then click Save in Actions. NOTE: There is no place to see what the default label title is but if this item is removed from the form it will return to the floating pick list with its default label and can be chosen again. To change the maximum number of characters for a text field click Edit, change the number in Col, then click Save in Actions. To change the number of rows text allowed in a long notes type field click Edit, change the number in Rows, then click Save in Actions. Check this box to have this field appear to the right of the previous field. 48

49 Column Read only Required Help Help Text Actions Description Check to make the field Read-only. Check to make the field required for submission. Check this box to display the Help icon next to the field. Clicking the icon will display the Help Text in the next column. This text is displayed if a user clicks the Help icon. Depending on the field and it's status, the Actions columns will display several options: Save - shown if the field is in edit mode. Click to Save the field settings. Cancel - click to abandon any changes and leave edit mode. Edit - click to enter edit mode to change Label title, Cols, Rows, and Help Text. X - click this button to remove the field from the form. Fund Summary IMPORTANT: Remember to Save each field in Actions after editing it and click the primary Save bottom at the bottom once all changes are made. The Site Design > Fund Summary settings page allows you to modify the sections displayed on the Fund Summary page. The following Fund Summary sections can be modified on this page if they are enabled: Asset Allocation Available Grants Fund Balance Fund Statement (Visible or Collapse only) Gifts Grants Grants Paid Grants Pending Grants in Process (Not Available for FIMS users) Non-Gifts Pledges Pending Gifts (Not Available for FIMS users) Recommendations Pending Spendable Balance Total Balance 49

50 50

51 Fund Summary Modification Options The first several sections are very similar in terms of modification options which are described below: Option Edit (next to title) Description Allows you to change the title of the section. Up/Down arrows in upper right corner Allow you to move an entire section up or down. Visible Collapsed Check the box to make the section visible to all users. Check the box to have the section display in collapsed mode by default. Order Column title Default column title Align Width Visible Actions Use the up / down arrows to change the order of the columns displayed. Can be changed using the Edit button in Actions. Displays the original column title. Controls the alignment of the data in the column. (left, right, center, or justify) Defaults to Auto or can be changed using the Edit button in Actions. Uncheck to hide the column. Save, Cancel, or Edit options for the column. Sort by Sort order Footnote # This controls what column to sort the table by. Select from the dropdown list. Do you want the sort to be in Ascending or Descending order? If you would like to include a footnote of the section, enter a footnote number in this field. NOTE: Footnotes will be listed on the Fund Summary page according to the order of the sections on the Fund Summary configuration page. Be sure to number the sections accordingly. Footnote Text Enter the text for the footnote here. 51

52 The last five sections only allow you to set whether it is Visible or not and add a footnote if desired. NOTE: The Fund Statement section also lets you also select if it will appear Collapsed by default or not. Sections with footnotes will be displayed on the Fund Summary page with a footnote number next to the title. All footnotes text will be listed at the bottom of the Fund Summary page. 52

53 The Login Page Designer A new Login Page tab is now available when you go to Site Configuration. The purpose of the Admin Login Page is to give foundation staff the opportunity to build a custom, yet simple, layout for their login page. This functionality was developed to allow foundation staff to have more control over the content of this page. When the custom login page is activated, donors who are accessing the login page will be redirected to the custom layout page. If a foundation decides to use a custom layout, it is recommended to have a staff member that has some HTML and CSS knowledge. The admin login page provides a basic layout initially with place markers for where you should add specific sections. The tools can be used to build out the page from there. The layout shown above is what all foundations will initially have when they first access the Login page. This layout gives foundations a basic format to follow. Alternatively, a foundation can build a completely new layout. The image below shows what a completed Login Page may look like once the Login Form Elements have been added and modified. 53

54 #1 - Use Custom Layout? This setting at the top of the Login Page controls whether your site uses the default login page or your own custom page. 54

55 #2 The Editor Menu The Menu shown below contains all the features that are available when making a custom login page layout. The table below provides a breakdown of each menu option: File Menu Option Description New document Print CSS properties Document properties Edit Undo Ctrl+Z Insert Redo Cut Copy Paste Paste as text Select all Find and Replace Insert Image Insert link Creates a new Login page document. Prints the current Login page. Allows you to link the Login page to a Custom Style Sheet (CSS) of your choosing. Lets you set the following properties: Title Keywords Description Robots Author Excoding Ctrl+Y Ctrl+X Ctrl+C Ctrl+V Ctrl+A Ctrl+F This tool lets you insert an image into the page and resize it if needed, with proportions constrained or not. For more details, click the link to the left. Add a link to the page by entering a URL, text to display, Title, and choose if the link opens a new window. For more details, click the link to the left. Special Char- Lets you insert a special character from the chart dis- 55

56 View Menu Option Description Format acter Horizontal Line Anchor Page break Insert date/- time Nonbreaking space Login Form Elements Show invisible characters Show blocks Visual aids Preview Fullscreen Bold Italic Underline Strikethrough played. Inserts a horizontal line at the cursor location. Insert an anchor at the cursor location. Insert a page break at the cursor location. Choose from the four formats available. Inserts a space character that prevents an automatic line break (line wrap) at its position. Selecting a form element inserts the default text for the section selected at the current location of the cursor. Elements include: Login Form (Required) Registration Link Term Links Paragraph Section Demo Link Shows normally invisible formatting characters. When selected, the layout will show the outlines of each section inside of the layout. This feature is useful for quickly determining the number of layers of each section, and where the borders of each begin and end. When selected, it will place a dotted border around tables that are present in the layout. This is to make table borders visible in the layout, when a table is not specified and not visible. It will not show the dotted border on the login page. Shows a preview of the current Login page. Expands the editing page to fullscreen. Ctrl+Alt+F. Press Ctrl+Alt+F to return to normal view. 56

57 Menu Option Description Superscript Subscript Formats This menu provides submenus for: Heading Styles o o o o o o Heading 1 Wraps text inside of a <h1> tag. Heading 2 Wraps text inside of a <h2> tag. Heading 3 Wraps text inside of a <h3> tag. Heading 4 Wraps text inside of a <h4> tag. Heading 5 Wraps text inside of a <h5> tag. Heading 6 Wraps text inside of a <h6> tag. Inline Text Styles o o o o o o o Block Types o o o o Bold Wraps text inside of a <strong> tag. Italic Wraps text inside of a <em> tag. Underline Wraps text inside of a <span> tag and adds an inline css underline style. Strikethrough Wraps text inside of a <span> tag and adds an inline css line-through style. Superscript Wraps text inside of a <sup> tag. Subscript Wraps text inside of a <sub> tag. Code Wraps text inside of a <code> tag. Paragraph Wraps text inside of a <p> tag. Blockquote Wraps text inside of a <blockquote> tag. Div Wraps text inside of a <div> tag. Pre Wraps text inside of a <pre> tag. Alignment of text o o o Left Adds an inline css style of text-align: left. This left aligns text. Center Adds an inline css style of text-align: center. This center aligns text. Right Adds an inline css style of text-align: right. This right aligns text. 57

58 Menu Option Description Table Tools Clear Formatting Insert table Table properties Delete table Cell Row Column Source Code o Justify Adds an inline css style of text-align: justify. This aligns the text to the justify property When selected, it will remove all of the formatting options listed above from the selected area. Inserts a table up to 10x10 in size. For more details on managing tables, see Working with Login Page Tables. Enabled if a table is selected. Allows you to set the following options: Width Height Cell spacing Cell padding Border width Caption - adds a text line above the table Alignment Style Border color Background color Deletes the selected table after confirmation. Cell Properties Merge cells Split cells Insert row before / after Delete row Row properties Cut row Copy row Paste row before / after Insert column before / after Delete column Opens the Source Code window which displays the current form as HTML code for editing. Custom HTML code can be copy and pasted into this form. Edit Buttons The buttons under the editor menu bar provide the same functionality as those described in the menus above. 58

59 #3 Layout Editor The Layout Editor is where a user can enter text, color settings, and images into their custom layout. The system will convert the entered text, color settings, and images into html and style attributes. NOTE: This layout area is not designed to take HTML and CSS code directly. There is a separate Source Code option in the Tools menu for entering custom HTML and CSS code to be displayed as part of the custom layout. Here's what the form looks like after adding the paragraph section. 59

60 #4 Bottom Buttons This section contains the main buttons that allow for saving, canceling, and viewing tips for developing a custom layout. Save - The Save button will save the current content inside of the Layout Editor and the status of the Use Custom Layout checkbox. To use a custom layout, it is required that the checkbox is checked and the two required sections, Login Form and Term Links, are present. If all conditions are not met, the checkbox will be reset to unchecked but the other changes will be saved. Cancel - The Cancel button will return the layout content to its last saved state. Help - The Help button opens a pop up box that displays some reminders and tips for making a custom layout. 60

61 The Login Page Designer A new Login Page tab is now available when you go to Site Configuration. The purpose of the Admin Login Page is to give foundation staff the opportunity to build a custom, yet simple, layout for their login page. This functionality was developed to allow foundation staff to have more control over the content of this page. When the custom login page is activated, donors who are accessing the login page will be redirected to the custom layout page. If a foundation decides to use a custom layout, it is recommended to have a staff member that has some HTML and CSS knowledge. The admin login page provides a basic layout initially with place markers for where you should add specific sections. The tools can be used to build out the page from there. The layout shown above is what all foundations will initially have when they first access the Login page. This layout gives foundations a basic format to follow. Alternatively, a foundation can build a completely new layout. The image below shows what a completed Login Page may look like once the Login Form Elements have been added and modified. 61

62 #1 - Use Custom Layout? This setting at the top of the Login Page controls whether your site uses the default login page or your own custom page. 62

63 #2 The Editor Menu The Menu shown below contains all the features that are available when making a custom login page layout. The table below provides a breakdown of each menu option: File Menu Option Description New document Print CSS properties Document properties Edit Undo Ctrl+Z Insert Redo Cut Copy Paste Paste as text Select all Find and Replace Insert Image Insert link Creates a new Login page document. Prints the current Login page. Allows you to link the Login page to a Custom Style Sheet (CSS) of your choosing. Lets you set the following properties: Title Keywords Description Robots Author Excoding Ctrl+Y Ctrl+X Ctrl+C Ctrl+V Ctrl+A Ctrl+F This tool lets you insert an image into the page and resize it if needed, with proportions constrained or not. For more details, click the link to the left. Add a link to the page by entering a URL, text to display, Title, and choose if the link opens a new window. For more details, click the link to the left. Special Char- Lets you insert a special character from the chart dis- 63

64 View Menu Option Description Format acter Horizontal Line Anchor Page break Insert date/- time Nonbreaking space Login Form Elements Show invisible characters Show blocks Visual aids Preview Fullscreen Bold Italic Underline Strikethrough played. Inserts a horizontal line at the cursor location. Insert an anchor at the cursor location. Insert a page break at the cursor location. Choose from the four formats available. Inserts a space character that prevents an automatic line break (line wrap) at its position. Selecting a form element inserts the default text for the section selected at the current location of the cursor. Elements include: Login Form (Required) Registration Link Term Links Paragraph Section Demo Link Shows normally invisible formatting characters. When selected, the layout will show the outlines of each section inside of the layout. This feature is useful for quickly determining the number of layers of each section, and where the borders of each begin and end. When selected, it will place a dotted border around tables that are present in the layout. This is to make table borders visible in the layout, when a table is not specified and not visible. It will not show the dotted border on the login page. Shows a preview of the current Login page. Expands the editing page to fullscreen. Ctrl+Alt+F. Press Ctrl+Alt+F to return to normal view. 64

65 Menu Option Description Superscript Subscript Formats This menu provides submenus for: Heading Styles o o o o o o Heading 1 Wraps text inside of a <h1> tag. Heading 2 Wraps text inside of a <h2> tag. Heading 3 Wraps text inside of a <h3> tag. Heading 4 Wraps text inside of a <h4> tag. Heading 5 Wraps text inside of a <h5> tag. Heading 6 Wraps text inside of a <h6> tag. Inline Text Styles o o o o o o o Block Types o o o o Bold Wraps text inside of a <strong> tag. Italic Wraps text inside of a <em> tag. Underline Wraps text inside of a <span> tag and adds an inline css underline style. Strikethrough Wraps text inside of a <span> tag and adds an inline css line-through style. Superscript Wraps text inside of a <sup> tag. Subscript Wraps text inside of a <sub> tag. Code Wraps text inside of a <code> tag. Paragraph Wraps text inside of a <p> tag. Blockquote Wraps text inside of a <blockquote> tag. Div Wraps text inside of a <div> tag. Pre Wraps text inside of a <pre> tag. Alignment of text o o o Left Adds an inline css style of text-align: left. This left aligns text. Center Adds an inline css style of text-align: center. This center aligns text. Right Adds an inline css style of text-align: right. This right aligns text. 65

66 Menu Option Description Table Tools Clear Formatting Insert table Table properties Delete table Cell Row Column Source Code o Justify Adds an inline css style of text-align: justify. This aligns the text to the justify property When selected, it will remove all of the formatting options listed above from the selected area. Inserts a table up to 10x10 in size. For more details on managing tables, see Working with Login Page Tables. Enabled if a table is selected. Allows you to set the following options: Width Height Cell spacing Cell padding Border width Caption - adds a text line above the table Alignment Style Border color Background color Deletes the selected table after confirmation. Cell Properties Merge cells Split cells Insert row before / after Delete row Row properties Cut row Copy row Paste row before / after Insert column before / after Delete column Opens the Source Code window which displays the current form as HTML code for editing. Custom HTML code can be copy and pasted into this form. Edit Buttons The buttons under the editor menu bar provide the same functionality as those described in the menus above. 66

67 Login - Insert Image The Insert Image functionality allows you to upload a new image or select and delete an existing image. When clicking on Insert Image, the following pop up box will appear: To the right side of the Source field, clicking on the search icon will open a new window for browsing for uploaded images: To Upload a new image, click on the Upload Image button, and select the image to upload. To Delete an existing image from this list, click on the X button to the right of the desired image. To Select an existing image to place into the layout, simply click on the image. Then the previous pop up box will be populated with information about that image: 67

68 It is possible here to add an Image Description and also update the length and width of the image. Once ready, click Ok, and the image will be inserted into the layout where specified: 68

69 Login - Insert Link The Insert Link functionality allows for a link to be placed on the custom layout. When Insert Link is clicked, the following pop up box will display: The Url is the external or internal document link needed for the link to work. Text to display contains the text that will be displayed in place of the Url. The Title is the text that will display when the mouse cursor is hovering over the link. The Target has two options. When None is used, clicking on the link will direct the current browser window to the new Url. New Window will open a new browser tab or window for the new Url when the link is clicked. From here, it is possible to make two different types of links: 1. External Website Create a link to a website outside of the DonorCentral domain: After clicking Ok, the link will be placed onto the custom layout. 2. Internal Document Create a link to an uploaded document: 69

70 The main difference for the Internal Document link is that a document must first be uploaded to DonorCentral. To do this, simply click on the Search icon to the right of the Url field. Next upload, or select/delete an existing document. The following screenshot shows the results after adding one of each of the above links to a layout: 70

71 Login - Working with Tables The Insert Table function will insert a table with up to ten rows and ten columns. After a table is inserted into the layout, you will need to adjust the size of the table by dragging the corners to a chosen size. The Table Properties becomes accessible after inserting a new table. When selected, a pop up window will display, allowing you to edit the Width, Height, Cell Spacing, Cell Padding, Border, Caption, and Alignment of the selected Table: There is also an Advanced tab that shows the css styles entered from the controls inside of the General tab. This Advanced tab also allows the user to control the border and background color of the table: The Delete Table option becomes available when the current selected item in the layout is a table. When selected, the table will be removed from the layout. The Cell submenu contains three options: 71

72 Cell Properties Becomes available when a specific cell is selected from a table. o A pop up window will display that allows you to customize the Width, Height, Cell Type (Cell <td> or Header Cell <th>), Scope, Horizontal Align, and Vertical Alignment on the General tab: o Inside of the Advanced tab, additional options are available to edit the color of the specified cell s border and background, similar to the Table Properties mentioned above. Merge Cells When selected, a pop up box displays options to combine the selected cell with a number of cells to the right or below. For example, to merge the following cells: o o Columns entered is 2. It is two because it includes the selected cell and the cell to be merged. Rows entered is also 2 because it includes one for the cell selected, and one for the row to be merged. 72

73 As a result, a 2x2 cell will be made from the merged cells: Split Cell When selected, this option will split cells that were previously merged together. Unfortunately after the cells are split, they do not return to uniform height and width. Use this feature with caution. If the selected cell was not previously merged with other cells, the Split Cell feature will do nothing. The Row submenu Insert Row Before Inserts a new row above the selected cell. Insert Row After Inserts a new row below the selected row. Delete Row Deletes the selected row. The remaining rows will increase in size. This is because the table contains specific width and height properties that remain in place. Row Properties When selected, a pop up box will display controls for the Row Type, Alignment, and Height: 73

74 o Row Type There are three options available: Body The main type of row usually used. This makes the row the standard <tr>. Header This makes the row the header row. It will wrap this specific <tr> row inside of a <thead> tag. Footer This makes the row the footer row. It will wrap this specific <tr> row inside of a <tfoot> tag. o Alignment There are four options available None Defaults internal content to left aligned. Left Internal content left aligned. Center Internal content centered. Right Internal content right aligned. o o Height User can set the height of a selected row. Inside of the Advanced tab, a user can set the border and background color for the whole selected row. There is also a field that lists all the currently used css properties from the other controls for the selected row. Cut Row This will copy and remove the selected row from the table. Copy Row This will copy a selected row from a table. Paste Row Before This will insert a copied or cut row into a table above a specified row. This will only work if the pasted row is different from the selected row. Paste Row After This will insert a copied or cut row into a table below a specified row. This will only work if the pasted row is different from the selected row. The Column submenu contains the following options: Insert Column Before This will add a new column before a specified column. If there are multiple rows in a table, the new column will keep the height and width 74

75 properties of each row. Insert Column After - This will add a new column after a specified column. If there are multiple rows in a table, the new column will keep the height and width properties of each row. Delete Column This will delete a specified column from the table. The rest of the columns of a table will adjust accordingly when a column is inserted or deleted. Login - Source Code The Source Code menu option opens a pop up box which displays the html structure of the custom layout: This tool will be useful for admin users who are familiar with Html and CSS. It allows you to build the html structure manually and see the results inside of the editor. If you choose to build an html layout from scratch, you can simply highlight everything in the source code editor and delete it. Then you can paste in your own layout and see the results after clicking Ok. If you include image references in the css file or use <img> tags, you will need to upload the images to DonorCentral for use. Including Google Fonts: It is possible to use Google Fonts on custom style sheets too: 1. Go to Google Fonts Select the fonts desired and copy the link <link> provided: 75

76 <link href- =' rel- ='stylesheet' type='text/css'> 3. Inside the source code window, past the above <link> inside the <head> section, without the http: portion. 4. Finally, insert the font-family chosen into the desired html section inside the <style> css section: 76

77 #3 Layout Editor The Layout Editor is where a user can enter text, color settings, and images into their custom layout. The system will convert the entered text, color settings, and images into html and style attributes. NOTE: This layout area is not designed to take HTML and CSS code directly. There is a separate Source Code option in the Tools menu for entering custom HTML and CSS code to be displayed as part of the custom layout. Here's what the form looks like after adding the paragraph section. 77

78 #4 Bottom Buttons This section contains the main buttons that allow for saving, canceling, and viewing tips for developing a custom layout. Save - The Save button will save the current content inside of the Layout Editor and the status of the Use Custom Layout checkbox. To use a custom layout, it is required that the checkbox is checked and the two required sections, Login Form and Term Links, are present. If all conditions are not met, the checkbox will be reset to unchecked but the other changes will be saved. Cancel - The Cancel button will return the layout content to its last saved state. Help - The Help button opens a pop up box that displays some reminders and tips for making a custom layout. 78

79 Reset Password This new tab lets an administrator reset a user s password. Simply enter the User ID and a temporary password of your choice. The user will be asked to change the password when they next login. 79

80 Resources This menu provides links to several configuration pages in DonorCentral. News Giving History Funding Opportunities Events Contacts Frequently Asked Questions Alerts Donor Interests Upload Forms Many of these were moved over from the Admin Portal with the DonorCentral 4.0 upgrade. Resources: News This page allows you to modify the text which is displayed in the What s New page part. 80

81 Simple enter the text and click Save when done. Basic text editing controls are available on the toolbar. Resources: My Giving History This page allows you to change the settings for the Chart which appears on the My Giving History page part. 81

82 Setting Chart Type Group by Widget Title Chart Title Show Labels Show Legend Legend Position Description Choose between Pie or Bar Choose between Interesting Coding or Grant Amount Change the title of the page part in this text field. Change the title of the chart in this text field. If checked, hovering the cursor over a chart section will display text. If checked, the legend for the chart is displayed. Top, Right, Bottom, or Left. Resources: Funding Opportunities This page allows you to add, modify, or remove funding opportunities. Existing funding opportunities are listed onscreen and show the Name, Status, and Total Amount of Grants. They can be modified using the Edit button in the Actions column. Clicking the X button will remove the funding opportunity. To Create a New Funding Opportunity: 1. Click Create New on the bottom of the page. 2. Fill in the fields as applicable. Please refer to the table on the next page for a description of each field. NOTE: There are no required fields, however, the more information you can provide your Donors, the more likely grants will be given to the funding opportunity. 3. Select as many Interests as apply. 82

83 NOTE: The available list of Interests depend on what has been configured in FIMS or Foundation Power. 4. Click the blue Save button to save your new Funding Opportunity and return to the current list. Title Field Description Default Grant Purpose Organization ID Group Display Date Range Active Sort Value Name of the Funding Opportunity. Description A Description of the Funding Opportunity. The main purpose of the grant. The ID number of the Organization from FIMS or Foundation Power. This allows grouping or section labels of the Funding Opportunities. All those opportunities falling within each group would all share the same group identifier. Select who to display this opportunity to. (Primary, Donor, or Both) Enter the active date range for this opportunity. Sorts the Funding Opportunities and determines where they show on the page. There is no maximum number. Below is a sample edit form. 83

84 Resources: Contacts The Contacts administration page was moved from the Admin Portal to the Site Configuration > Resources menu with DonorCentral 4.0. This page allows you to create new contacts, edit contacts, and delete contacts. 84

85 Existing contacts will be listed according to the order they were created. The Contact Name, Title, Phone number, and Department will be displayed along with and Actions column that contains Edit and Remove options. To Create a New Contact: 1. Click the Create Contact button at the bottom to open a new contact form. 2. Fill in the contact fields as necessary. 3. Click Save. To Edit a Contact: 1. Click the Edit button next to the contact in the Actions column. 2. Edit the contact fields as necessary. 3. Click Save. To Remove a Contact: Click the remove X button next to an existing Contact. In the Confirmation popup, click Delete. NOTE: If you check the box for 'Never show this message', you will not be prompted in the future for a confirmation. Resources: Events To access the events list, go to Site Configuration > Resources > Events. 85

86 You can create a new event, edit an existing one and delete any that are no longer needed. Columns in this view will be sortable by clicking on column header. Clicking Edit will open the event edit form shown on next page. 86

87 Resources: Frequently Asked Questions This section allows you to set up frequently asked questions that will appear within the "Frequently Asked Questions" menu item on the DonorCentral user s site. To access the configuration page, go to Site Configuration > Resources > Frequently Asked Questions. Adding FAQ Questions To add a new question, do the following: 1. Click the Create FAQ button to open the FAQ Setup form. 2. In the Question field, enter the question to be answered. 3. Enter the appropriate answer in the Answer field. 4. If desired, enter a number in the Sort field to control the placement of your new question in the Questions list. The lower the number, the higher it will appear in the list. If all questions have the same Sort number, then they will be listed according to when they were entered unless you use the Up/Down links to resort them. 5. Check Hide FAQ if you want the question to initially be hidden. 6. Click Save to save your new question. Editing an FAQ Question To edit an existing question, do the following: 1. Access the Frequently Asked Questions page. 2. Click on the Edit button next to the specific question you need to modify to open the FAQ edit form. 3. Make your changes as needed. 87

88 Update the Question Update the Answer Change the Sort value Make the question hidden by checking the Hide FAQ box 4. Click Save to save your changes. Remove a FAQ Question To remove an existing question, do the following: 1. Access the Frequently Asked Questions page. 2. Click on the remove X button next to the specific question you need to remove. 3. In the Confirmation popup, click Delete. NOTE: If you check the box for 'Never show this message', you will not be prompted in the future when deleting FAQ questions. Resources: Alerts This page allows administrators to create targeted alerts/messages to a single advisor, all advisors connected to a fund, all advisors with a selected Interest area, or blast to all advisors affiliated with the client entity. This page can be accessed by going to Site Configuration > Resources menu > Alerts. Adding an Alert To add an Alert, do the following: 88

89 1. Click the Create Alert button to open the new Advisor Alerts form. 2. For the Alert Type field, select Single Advisor, All Advisors, Fund, or Interest. 3. Select an Advisor Name. 4. Select a Fund. 5. Select an Interest Area. 6. Select a Priority level. 7. Enter a Subject. 8. Enter text in the Message area about the alert. 9. Click Save to save your new question. The table below describes each of the fields: Field Alert Type Advisor Fund Description All Advisors, Fund, Interest, or Single Advisor. Select from the list of current advisors. Select from the list of current funds. 89

90 Field Description Interest Area Select from the list of current interest areas. Priority Low, Medium, or High. Subject Enter a subject for your alert. Message Enter your alert message here. Editing an Alert To edit an existing Alert, do the following: 1. Access the Alertss page. 2. Click on the Edit button next to the specific alert you need to modify to open the edit form. 3. Make your changes as needed. 4. Click Save to save your changes. Remove an Alert To remove an alert, do the following: 1. Access the Alerts page. 2. Click on the remove X button next to the specific alert you need to remove. 3. In the Confirmation popup, click Delete. NOTE: If you check the box for 'Never show this message', you will not be prompted in the future when deleting Alerts. Resources: Donor Interests This page allows you to select which interests will be available to advisors to pick for their primary interest areas. Forms, news, projects and targeted proposals that are linked to these interest areas will be available to the advisor on the site home page. 90

91 To Edit an Interest Code: 1. Click the Edit button next to an Interest. 2. You will be allowed to edit the Description, Sort value, Sub-Description, or Display checkbox. 3. Click Apply to save your changes. 4. Click Cancel to return to the main page without saving. Resources: Upload Forms To upload a form to your site: 1. Go to Site Configuration > Resources > Upload Forms to open the Admin Forms page displaying a list of current forms and news items. 91

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93 2. Click New Form to open the edit form. 3. (Optional) In the Form Section field, enter the location where you want the form to appear. NOTE: You should generally leave this field blank. The list of available forms will be displayed when the user clicks Download Forms in the menu. 4. In the Form Name field, enter the text that you want to use to identify the form to the user. 5. In the File Name field, enter the full file name of the file that contains the form, including the appropriate extension (for example, grant_suggestion.pdf). NOTE: Do not include any spaces in the file name. TIP: Recommendation: If you are using a graphic from a network drive, we recommend that you copy it to your local system first. 93

94 6. In the Form Description field, enter a text description of the form (for example, a summary of the information contained in the article). NOTE: Make sure that you do not include any spaces in the file name. TIP: Recommendation: If you are using a graphic from a network drive, we recommend that you copy it to your local system first. 7. In the Upload File if New/Changed field, enter the full path and file name for the file that contains the form or news item (including the drive letter where it is located). If you are not sure of the full path, click Browse to locate the desired file. 8. Click the Type drop-down list and select Form, News, or Both. 9. Enter a Sort Value, if desired. 10. Click Save. Viewing Forms Once you upload your forms, you can view them at any time. To view your forms: 1. On the Forms Administration page, click View next to the form. Donor s View of Alerts Once alerts are created, Donor advisors will be able to access Alerts in two ways: An Alert widget on the home page An Alert link in the header o If unread alerts are available, a count will be displayed next to the Alerts link. o When a donor logs in and there are new unread alerts in their inbox, the Alerts link will flash briefly. The Alerts page has a table interface like the Alerts widget on the home page shown above. Users will be able to sort on column headers, view detail (via a popup), delete a single alert, delete all alerts, and mark alerts as read. 94

95 Adding Optional Pages Some pages in DonorCentral, such as Forms or Other Advisors, are optional and must be added to the site manually. There are three ways of adding an optional page to your site: As a new secondary navigation tab 1. Go to Site Configuration. 2. Go to Navigation page. 3. Click Add new button at the bottom of the Horizontal Navigation section to add a new Secondary entry. 4. In the Navigation entry field, enter the name of the page. (Other Advisors, Forms, etc.) 5. In the URL field, enter the path to the page s html file. Forms: /new/forms.html Other Advisors: /new/other-advisors.html. 6. Click the entry line s Save button. 7. Click the main blue Save button. 8. Click OK at the Successfully Saved prompt. As a child to a primary or secondary navigation entry 1. Go to Site Configuration. 2. Go to Navigation page. 3. Click on the + button in the Actions column next to the Primary navigation entry. 4. In the Navigation entry field, enter the name of the page. (Other Advisors, Forms, etc.) 5. In the URL field, enter the path to the page s html file. Forms: /new/forms.html Other Advisors: /new/other-advisors.html. 6. Click the entry line s Save button. 7. Click the main blue Save button. 8. Click OK at the Settings successfully saved prompt. As a link in the Menu widget of the home page 95

96 1. Go to Site Configuration. 2. Go to Navigation page. 3. Click on the Add new button in the lower Menu widget area. NOTE: This area may have a custom name as it is editable. 4. In the Navigation entry field, enter the name of the page. (Other Advisors, Forms, etc.) 5. In the URL field, enter the path to the page s html file. Forms: /new/forms.html Other Advisors: /new/other-advisors.html. 6. Click the entry line s Save button. 7. Click the main blue Save button. 8. Click OK at the Settings successfully saved prompt. 9. If the Menu widget is not currently on your homepage, go to the Layout page and drag the Menu widget down to a location in the list below and then Save again. Viewing/Submitting Recommendations The Recommendations page tracks your Grant recommendations in the system based on Organization Name and Amount. The Recommendations link is located on top in the header area and displays next to it in parenthesis the number of pending recommendations waiting to be submitted. Recommendations This area lists the recommendations that are pending submission. To submit a pending recommendation, select it by checking the box next to it and then click the Submit List button. Continue suggesting grants - this button will take you to the Research Charities page where you can look for more charities to make donations to. Recent grants - this button will take you to the Recent grants page where you can view all the grants that have been approved. A separate list will be displayed for each fund associated to you and can be sorted by Grantee, Date Paid, or Amount. Submit List Confirmations When Submit List is used to submit grant recommendations a confirmation is sent automatically to the donor with a CC to staff. 96

97 A recommendation confirmation similar to below will be displayed. Users will have the option to send a secondary confirmation by entering an address in the field displayed on the Recommendation Confirmation page. Instructions will explain how additional confirmations can be sent out if necessary. Also, if a donor does not have an address on file and the automatic confirmation did not get sent, this field can be used to send a confirmation manually. Recurring Grants This section lists current recurring grants for the fund selected. Recurring Grants The recurring grants feature allows the donor to setup a recurring grant suggestion. For example: If a donor sets up a monthly recurring grant to the Red Cross, the system will submit a grant suggestion for them automatically each month, using the criteria that they established when they created the recurring grant. The donor will not need to keep manually submitting the same grant suggestion each month, the system will do it for them. To use the Recurring Grant feature, you will need to do the following: 1. In the Admin Portal, set the recurring grant option in Site Setup>Advanced Grant Settings to Y. 2. On your main DonorCentral site, go to Site Configuration > Grant Form and add the three Recurring Grants fields (Frequency, Start Date - Recurring, End Date - Recurring) to the blank and existing grant forms. 97

98 3. Click the Edit List button for Frequency to add desired frequencies for users to select from. NOTE: Monthly, Quarterly, and Annual are currently the only options available. 4. Remember to click the click the blue Save button at the bottom of the form to save all your changes. Recurring Grants will then become available in two places in your DonorCentral site. 1. On the Grant Form. 2. On the Suggestion/Recommendation Page. 98

99 Some instructional text is displayed at the bottom of the Recurring Grants section as shown above. Actions available on the Suggestion/Recommendation page include: Action Edit View X(Cancel) Description Clicking this allows users to change the master grant. For example: A donor may want to increase the recurring grant by $5,000 six months in the future. This button allows the user to see all of the grant suggestions that have been created from the recurring master\parent grant. NOTE: The page that opens will be blank until the first suggestion from the master has been submitted. Click this button to cancel/delete the recurring grant. Research Charities The Research Charities feature allows you to find a prospective charity by Name, Tax ID, City, State/Province, Postal Code, County, Grantee Type, Population, Program, Region. To find a charity organization for suggestion(s): 1. From the Recommendations page, click the Continue suggesting grants button on the bottom of the Recommendations section. 2. When the Research Charities page opens, fill in one or more of the search criteria fields. Interest Code Operator: This field can be used to switch the search between AND or OR to better control the results returned. Using AND will return less results as it is more restrictive. Interest Codes: If you are uploading Interest codes from FIMS, County, Grantee Type, Population, Program and Region will be available. 99

100 3. Click the Search button to run the query. Clicking Clear will reset all the search fields. If a Donor Advisor is selected, clicking New Grant will take you directly to the Grant Recommendation form. 4. The Research Charities search results will be listed at the bottom of the search page. The search results list has several options available: Click on the Organization Name column header to sort by Organization name. Click on the Location column header to sort by Location. Some organizations will have a small GS flag icon after their name. Clicking this flag icon will open the Guidestar page for the organization. Search results will be split into multiple pages depending on current Page size set. The page number button on the bottom of the page can be used to jump from one page to another. 100

101 If you do not find the charity you are looking for, you can also continue to a blank Grant Recommendation Form by clicking on the link at the bottom of the page. Fund Summary The Fund Summary page acts as a report that displays information uploaded from your FIMS or Foundation Power system. If you click on the Fund Summary link on the header, you will first be asked to select a related Fund and Period. Donors will be able to filter the data on the Fund Summary page by Fund and by Period (ie. All time, This Month, This Quarter, This Year, or Last Year). NOTE: The Period selection will affect any historical data displayed on this page. NOTE: If an Advisor is not currently set, there may not be any Fund options on the menu. Once a Fund and Period are selected, its financial data will be displayed below. The amount of data displayed will depend on which sections have been flagged as Visible in your Site Design > Fund Summary page. Donors will be able to expand and collapse each section (ie. Grants Paid, Pending Suggestions, Gifts, etc.) and choose the number of rows per section they would like to see at one time. Additional items include: Fund Statement: Access any uploaded Fund statements to View or by clicking the down arrow, selecting a range, and clicking the Get statement button. Market value as of Spendable balance as of General Ledger Transaction Detail This feature lets users on sites with General Ledger information available on the Fund Summary page to drilldown into individual items to view the transactional details. 101

102 Click the Detail button go to a more detailed page. The Page size drop down in the lower right can be used to control how many items are displayed per page. Market Value Detail NOTE: The features discussed below must be enabled by contacting FIMS Support. Clients can upload quarterly Market Value data to DonorCentral through FIMS. With the information uploaded, the Market Value detail page can be used to show these values by quarter and year. Users can access the Market Value page via the Detail button on the Fund Balance/Market Value line item on the Fund Summary page. 102

103 Asset Allocation In addition, market value data can be uploaded in detail form which is useful to show how a fund is invested across pools. This is represented by the Asset Allocation section. If the user can view this page, the asset detail will display automatically if there is data available for the selected fund. You can configure what is included in the widget on the Site Configuration > Fund Summary page A new Asset Allocation Chart is now displayed under the Asset Allocation widget on the Market Values Detail page. 103

104 Fund Rollup Option This option is available in the Fund Summary page for clients with more than one fund at the foundation. In the Fund Summary drop down there is an 'All Funds' option which will provide a summary balance across all funds. Here is an example with All Funds selected on the Funds field. 104

105 Organization Detail NOTE: The features discussed below must be enabled by contacting FIMS Support. After getting results from a charity search, the user now has the option to click the View Detail button in the Actions columns which will open a new page that displays some basic information about the charity that has been uploaded from FIMS or FoundationPower. Like the Make a Grant button, the View Detail button will only be enabled if the user has permission to make grants. Display Proposals in the Funding Opportunities Widget NOTE: The features discussed below must be enabled by contacting FIMS Support. Clients can upload pending, discretionary proposals from FIMS or Foundation Power to DonorCentral. This a way of sharing other interesting projects with donor advisors that they may not otherwise be aware of. NOTE: This feature will only work if you are using Interest Areas on DonorCentral. If proposal data exists, an additional tab will show in the Funding Opportunities widget called Proposals. It is automatically filtered by interest area so if the donor advisor has not selected any interest preferences of if the client does not have interest codes activated, this tab will not display. Each proposal on the tab will include a title, description, the requested amount, the funded amount (how much has been contributed to funding it from other sources) and the date it is due to expire. A Make a Grant button is also available. 105

106 Printing and Exporting Fund Summaries When the Fund Summary page is accessed, there will now be options under the Fund Summary title for Print Page, Export Gifts, or Export Grants. When a specific fund is selected, the system will collect Gift and Grant data and save the information to Excel spreadsheets on the server. NOTE: An Export is not currently available for clients that are using the G/L drilldown feature. G/L data in DonorCentral is limited to a truncated Account Name, Transaction Date and Amount which can already be seen in the grid on the page. This option may be added in a future release if there is sufficient demand. Print Page Clicking this link will display the current fund summary page in Print Preview mode with Print or Close Print Preview buttons on top. 106

107 Export Gifts Clicking Export Gifts will display a popup window which contains the gift filename and present the user with three options: Open Opens the file immediately in MS Excel without saving the file first. Save Saves the file to the user s default location. (usually their My Documents folder) Save as Presents the user with a Browse window so they can specify where to save the file. 107

108 Export Grants Clicking Export Grants will display the grant filename and the same options as described above. Frequently Asked Questions Page The Frequently Asked Questions page has been updated to take advantage of the new look and feel available through the current DonorCentral architecture. NOTE: Questions and Answers are now defined in the Site Configuration > Resources menu. When viewing the FAQ page, questions will be displayed in a list. Clicking a question will display the answer as a slide down expansion directly below. 108

109 You can control the color and size of the text in FAQ s by going to Site Configuration > Look and Feel > Page and Links. The FAQ Styles text configuration section is located at the bottom of the page. 109

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111 My Profile The My Profile edit form allows Donors to update and maintain information about their account on DonorCentral. This includes contact / address information based on the fields that have been chosen in FIMS or Foundation Power to be uploaded for viewing in DonorCentral and a list of Interests which can be selected. To modify the data, simply click the primary Edit button at the bottom of the page. 111

112 Resources Menu The Resources menu in the header displays any Child links which were set up under the Resources primary type on the Site Design > Navigation configuration page. Other Advisors The Other Advisors page lists all advisors assigned to a fund along with their s so users can contact them, if desired. Clicking on the Print Page link will display the webpage in a preview format for easy printing. Simply click the Print Page icon to print or click the X icon to return to the Other Advisors page. If an advisor has an , it will be listed. You can click on the Address to send an to the advisor. Clicking on a column header text will sort the list in ascending or descending order. Each forms section defaults to 10 forms listed. However, the Page size menu can be used to change the list size to 10, 20, 50, or all. 112