Templates Manual one2edit Version May 2011

Transcription

1 Templates Manual one2edit Version May

2 Table of contents Page 3 Logging on Page 4 Templates Page 5 Jobs list Page 5-6 Edit document Page 7 Text editor Page 8-9 Formatting texts Page 9 Paragraph and character styles for Asian language adaptations Page 10 Overset Page 10 Glyphs (special characters) Page Image editor Page 13 Release Page 13 Document revision after it has been released Page 14 Delegating jobs Page 14 Creating a user Page 15 Special features of some templates 2

3 Working in one2edit One2edit is a tool that allows you to edit and correct InDesign files using a web browser. This does not require any additional software on your computer. Using this tool we work significantly more cost efficiently and with a higher degree of process orientation. Please open your webbrowser with following link: If you encounter problems in opening the documents, then this can be due to your Adobe Flash setting. After you have opened the page, then right click on the page and select "settings" and the following window opens: Select the center tab below in order to access the Adobe Flash settings. Ensure that there is no check mark in the "Never" box and move the control bar to the right to at least 100 KB. This should resolve any problems. Click on More in order to select the language in which you would like to work. In order to change the password, click on the one2edit menu and then User Preferences. User = your address Password = => When logging on for the first time please change your password!!! 3

4 Templates Go to the Templates tab and select a folder in the structure below it. On the right-hand side, you will then obtain a list of the templates with a brief description. If you wish to work on a template, then click on the appropriate Start button. A window is then opened, in which you can allocate a name for your document. The document will be allocated your user name if you do not enter anything for name. If you now press the start button at the bottom right, a version of the template is created for you and this appears in your job list. You will also be automatically changed over to this job list. 4

5 Jobs Liste Under "Jobs", you will see the documents that have been released for you to edit. In order to open the document, either double-click on the miniature view or right-click on "Edit". The InDesign document then opens for you. Edit document The elements that were released for you to edit have a symbol with a question mark. If you click on this symbol, then a menu opens with the options "Add note", "Edit" or "Done". In order to adapt the text, please go to "Edit" or simply click on the text that you wish to edit. 5

6 An edit window then opens (see red 1). You can enter your new text in this window. If you then click on the check mark to the bottom right in the window, the text is accepted and the preview is refreshed. You can adjust the text size in the edit window using the shift controller (see red arrow). There are additional buttons to the left of the "Accept" checkmark: To the far left is the pipette, which will be discussed later on, next to this are two arrows to jump to the previous or the next edit element, next to these are buttons to undo one step or to repeat a step. Once an edit element has been selected, at the left-hand and right-hand edge of the screen you'll see other buttons, which contain additional edit toolbars. Document-related toolbars: on the left-hand side are not required for working with the templates Element-related toolbars: on the right-hand side (red 2) Top: Information about the element (for a revision comparison) Middle: Text toolbar (character, paragraph, character style and paragraph style toolbars (are required to modify the text formatting, as long as this is permitted in the document) Bottom: Glyphs (to insert special characters, line/column breaks and blank spaces) The manual will cover the important features in more detail. Navigation toolbar: top (red 3) - Arrow, to select objects - Magnifying glass, to zoom into a selected layout area - Connectors, to display or hide connection lines between the edit window and location in the layout - Magnification, the display size can be changed here using arrows or using manual entry - Question mark, displays or hides the question marks in the layout - PDF, to download a screen pdf - Floppy disk, to save the document - Door, to close the document. 6

7 Editing texts In the edit window (see red 1), select the text, and then overwrite this with your new text. Then click on the "Apply" check mark at the bottom right in the edit window. Your text is now transferred, the layout preview is refreshed and the text displayed. 7

8 Formatting texts In order to be able to influence the text formatting, if a text element has been selected, on the righthand side, click on the center button with the "T". Depending on what has been released for this element, you will find the submenus "Character", "Character Styles" and "Paragraph Styles". Depending on what the corporate design permits, in various elements you have more or fewer options when it comes to formatting the text. Under "Character" you have the option of setting numbers/characters superscript or subscript, e.g. m². To do this, select the corresponding characters in the edit window and in the character style, click on superscript or subscript. Under "Paragraph Styles" you can see whether other font sizes have been released for this element. When required, you can click on another format from this list; this is then applied to the element. For texts, which are set in the Siemens Sans Serif, just like the headline in this example, you have the option of using the global font. This is necessary if you use characters, which are not available in the Serif typeface (e.g. Chinese). Then click on the "Apply" check mark at the bottom right in the edit window in order to refresh the preview again. 8

9 If various styles are required in an edit element, then this is resolved using the "Character Styles". In the example above, the subline has a different format than the headline. In this case, in the edit window, the text that is "different" should be selected, and from the list of character styles, the required style is selected. The preview is refreshed as soon as you click on the "Apply" check mark. Addition examples for using character styles are intermediate headlines in the copy text. Paragraph and character styles for Asian language adaptations As described above, when using Asian characters where the "Paragraph format" for all text elements was set in the Siemens Sans Serif, then the corresponding paragraph style must be used with the Global ending. In addition, for Japanese translations, in all paragraphs, the "Japanese" character style must be located on top of the paragraph style. To do this, please select the text in the edit window and under "Character styles" select Japanese. 9

10 Overset If an overset occurs, a symbol with exclamation marks is displayed on the thumbnail of the page at the bottom of the screen. The text which is too long, has a red background in the edit window. Please appropriately shorten the text. If texts are structured in the form of a table (such as headline and subline on the title pages) for an overset, the complete text disappears. Once the text has been shortened or a smaller font size selected so that the text fits into the frame, then this is redisplayed. Glyphs In order to insert special characters, go to the right in the element toolbar to the symbol for glyphs. You can use the left-hand drop-down menu to obtain a subset of special characters from which you can then select the special character you want. There is also a button with a pushbutton symbol, which can be used to insert special characters, line/column breaks, blank spaces and separators or hyphens. 10

11 Image editor To change an image, click in the image frame. An image editor opens. You can select your own image by clicking on the Replace button. Once you have clicked on Replace in the image editor, a window opens. On the left-hand side, select the folder with the User extension. If you click on the symbol with the gearwheel, then a menu opens with the upload option. Using this option, you can upload an image into one2edit. If you wish to upload several files, then you can manage these using your own folder structure. Some picture frames will allow you to select pictures from the folder Dummys. In case that you do not wish to place a picture you can choose a Siemens Stone tone or a white field to fill the frame. 11

12 After the upload, select the required image and click on the Replace button at the bottom right. The image is shown in the layout. By clicking on the corners of the image, you can now scale or rotate the image; and if you click in the image, then you can also shift it. For several images, it is specified that the image must fill the format. If this is not the case, as in the example above, then a note is displayed at the bottom right. As long as this error has not been resolved, you cannot go to "Apply" in the image editor to insert the image into your layout. 12

13 Once all of the requirements have been met, you can click on the "Apply" button and the preview is refreshed. Release Once you have finished editing a document, then you must release it. A preview of all of the document pages with a yellow circle containing a number is provided at the bottom edge of the screen. This number indicates how many elements that are on this page that have been released for editing. If you click on this number, you can select "Set all to Done" As a consequence, you issue the release for one page. To release a complete document, you must do this for each page. After you have issued the release for a document, saved and closed the document, then this job disappears from your job list. You then receive an from one2edit with the download information for a print PDF. Document revision after it has been released If you wish to revise/edit your document after it has been released, then the document must be delegated to you through the IA or DT help desk (ia_communications.industry@siemens.com or dt_communications.industry@siemens.com). Please specify the document ID that you can also find in the PDF file names, e.g

14 Delegating jobs In order to delegate a job to another person, click in the job list on the right on the "Delegate" button. In the new window that opens, please select the user, to whom you wish to delegate the job, and enter a text, which is then included in the notification. (The users are alphabetically sorted by clicking on the Name column.) Please enter the name of the job and the URL in the text window. The person, to whom you have delegated a document, has the same rights as you. If somebody approves the job, then this is also released for the second person! Creating a user If you require a user that has still not been created, go to the menu Window and Users and groups. Please select the user group on the left, and then click on "Create user" In the window that then opens, go to the tab "Create" and then enter the name and the address of the user. Please enter as password. The user can then change this password after he has logged-in for the first time. 14

15 Special features of some templates DIN long Flyer back page In order to permit the largest possible layout flexibility, an image frame has been located on the back page. The text frame on the back page overlaps with the image frame. This means that if you only require text, then you can write this text over the complete gray area. If you wish to position an image, then you must ensure that the text does not overlap with the image, and possibly align the text using empty lines. This image frame does not have to be completely filled by an image; however, it should be observed that the image starts left justified at the frame so that it remains flush with the copy text. 15