Florida Standards Assessments

Transcription

1 Florida Standards Assessments TIDE User Guide Updated February 9, 2018 Prepared by the American Institutes for Research Florida Department of Education, 2018 Descriptions of the operation of the Test Information Distribution Engine, Test Delivery System, and related systems are property of the American Institutes for Research (AIR) and are used with the permission of AIR.

2 Table of Contents Organization of this User Guide... 1 Document Conventions... 2 Section I. Overview of the Test Information Distribution Engine... 3 System Requirements... 4 Managing TIDE Users... 4 Understanding User Roles and Permissions... 4 Section II. Accessing TIDE... 8 Activating Your TIDE Account... 8 Logging in to TIDE... 9 Resetting Your Password Logging out of TIDE Changing Your Account Information Section III. Understanding the TIDE Interface Organization of the TIDE User Interface TIDE Homepage Navigating in TIDE About the Banner Accessing Global Features Changing Test Administration or User Role Navigating to Other FSA Systems Finding Students by ID Entering and/or Verifying Contact and Shipping Information Downloading and Installing the Voice Pack Accessing Files from the Inbox Section IV. Preparing for Testing Managing TIDE Users Searching For Users Performing Actions on User Records Viewing and Editing User Details Adding Users Deleting Users Adding, Editing, or Deleting Users through File Uploads Managing Student Information Searching For Students Evaluating Advanced Search Criteria ii

3 Performing Actions on Student Records Viewing and Editing Students Adding Students Adding or Editing Students through File Uploads Managing Student Accommodations Viewing and Editing Accommodations Uploading Accommodations Generating Frequency Distribution Reports Use of Class Code to Distinguish Groups of Students Deleting Student Records Printing Students Test Settings Moving Students Between Schools Printing On-Demand PreID Labels Managing Rosters Searching for Rosters Viewing Rosters Adding a New Roster Modifying an Existing Roster Creating Rosters Through File Uploads Deleting a Roster Printing a Roster Working with Orders Placing Additional Orders Viewing Order History Viewing Order Summary Section V. Administering Tests Printing Test Tickets Printing Test Tickets from Student List Printing Test Tickets from Roster List Managing Invalidations and Requests Understanding Invalidations and Requests Creating Invalidations and Requests Viewing Invalidations and Requests Processing Requests Creating Invalidations and Requests Through File Uploads Monitoring Test Progress Generating a Participation Report iii

4 Reviewing Test Status Code Reports Section VI. After Testing Reviewing Answer Document Tracking Reports Test Completion Rates Appendix A. Processing File Uploads How TIDE Processes Large Files How TIDE Validates File Uploads Appendix B. Opening CSV Files in Excel 2007 or Later Appendix C. User Support Appendix D. Change Log iv

5 Organization of this User Guide This user guide contains the following sections: Section I, Overview of the Test Information Distribution Engine, includes a description of Test Information and Distribution Engine (TIDE) features, system requirements information, and provides an overview of user roles and permissions. Section II, Accessing TIDE, describes how to activate your account for TIDE (and other AIR systems you are authorized to access), how to log in, log out, and change your account information. Section III, Understanding the TIDE Interface, describes the main approach for the TIDE interface, navigation within the system, main user interface elements, and global features available throughout the system. Section IV, Preparing for Testing, describes the activities you can perform in preparation for testing, including adding/uploading users and students, editing/uploading rosters, and ordering paper test materials (if necessary). Section V, Administering Tests, describes the activities you can perform while testing is underway, including printing test tickets for students, requesting test invalidations (if necessary), and monitoring test progress. Section VI, After Testing, describes the activities you can perform after testing concludes, including viewing answer document tracking reports and test completion rates. The appendices provide information on processing file uploads, and contacting technical support. 1

6 Document Conventions The following table describes the typographical conventions appearing in this user guide. Table 1. Key Icons and Elements Icon Description Warning: This symbol accompanies information regarding actions that may cause loss of data. Caution: This symbol accompanies information regarding actions that may result in incorrect data. Note: This symbol accompanies helpful information or reminders. bold italic bold mono italic Boldface italic indicates a page name. Boldface indicates an item you click or a drop-down list name. Monospace indicates a file name or text you enter from the keyboard. Italic indicates a field name or a drop-down list selection. 2

7 Section I. Overview of the Test Information Distribution Engine The Test Information Distribution Engine (TIDE) supports registering students for Florida Standards Assessments (FSA), managing users for FSA systems, ordering test materials, tracking student participation, and downloading voice packs. TIDE can perform the following functions: Enrolling students for assessments Establishing test settings and accommodations Associating students with districts, schools, and rosters Delivering the optional voice pack for testing computers Managing orders for test materials Managing user accounts Managing testing participation, progress, and completion rates Figure 1 illustrates TIDE s operational functions and their role in the assessment process. At its core, TIDE contains a list of students enrolled in your schools. TIDE receives the vast majority of this student information through PreID uploads; however, TIDE also has features for adding students manually. This information is then distributed through TIDE to the appropriate target system. The Test Delivery System (TDS) receives students eligibilities, settings, and accommodations; this enables TDS to deliver the appropriate test to any given student in the required format. The district, school, and student associations in TIDE are used to generate reports in the FSA Reporting System. Figure 1. TIDE s position in the assessment process 3

8 System Requirements To use TIDE, you must have a recent version of a web browser installed on your computer. For a detailed list of system requirements, including supported operating systems and web browsers, please see the Systems Requirements for Online Testing document available on the FSA Portal ( For file uploads and extracts, you will need a spreadsheet application such as Microsoft Excel, Numbers, or LibreOffice Calc. Managing TIDE Users This section describes user roles and associated permissions. This section also describes how to manage user accounts. Understanding User Roles and Permissions Each user in TIDE has a role, such as Test Administrator or District Assessment Coordinator. Each role has an associated list of permissions to access certain features within TIDE. For example, a district-level user can perform activities related to uploading a PreID file, while a school-level user can view student information within his/her school. Table 2 describes TIDE s user roles. The top row contains the various roles, and the subsequent rows indicate the permissions each role has for each function in TIDE, the Test Administrator (TA) Interface, and the FSA Reporting System. Within the table, the following acronyms are used to specify the associated user roles: DAC (District Assessment Coordinator) Accounts with this role have access to student information at schools within his/her district and can view student results in the FSA Reporting System. The DAC role can also create user accounts at the district and school level. DA (District Administrator) Accounts with this role have limited access to view information in TIDE and have access to student results in the FSA Reporting System for all students in their district. DTC (District Technology Coordinator) Accounts with this role can manage user accounts and student information in TIDE for all schools in the district but cannot view student results in the FSA Reporting System. CBT (CBT Coordinator) Accounts with this role are usually assigned to the school assessment coordinator. CBT Coordinators manage user accounts and student information in TIDE for their assigned school(s). SA (School Administrator) Accounts with this role have limited access to view information in TIDE and have access to student results in the FSA Reporting System for all students in their school. 4

9 TA (Test Administrator) Accounts with this role have limited access to view information in TIDE. Test administrators need a TIDE account in order to access the TA Interface for operational testing. AVA (AVA Test Administrator) Accounts with this role have access to the Assessment Viewing Application (AVA) but do not allow access to TIDE or the TA Interface. Test administrators who will administer ELA Reading tests to students with paper-based accommodations need this role assigned in addition to the TA role. Table 2. User Roles and Associated Permissions TIDE Tasks DAC DA DTC CBT SA TA AVA General Resources DAC DA DTC CBT SA TA AVA Downloading and Installing the Voice Pack Manage Users DAC DA DTC CBT SA TA AVA Adding Users Adding, Editing, or Deleting Users through File Uploads Viewing Users Viewing and Editing User Details Deleting Users Viewing and Editing TA Certification Student Information DAC DA DTC CBT SA TA AVA Adding Students Uploading Accommodations Deleting Student Records Moving Students Between Schools * Adding, Editing, or Deleting Users through File Uploads Viewing Students Editing Students Printing Test Tickets Printing On-Demand PreID Labels Printing Students Test Settings Generating Frequency Distribution Reports DAC DA DTC CBT SA TA AVA 5

10 TIDE Tasks DAC DA DTC CBT SA TA AVA Rosters DAC DA DTC CBT SA TA AVA Viewing Rosters Adding a New Roster Modifying an Existing Roster Creating Rosters Through File Uploads Deleting a Roster Printing a Roster Orders DAC DA DTC CBT SA TA AVA Entering and/or Verifying Contact and Shipping Information Placing Additional Orders Viewing Order History Viewing Order Summary Invalidations and Requests DAC DA DTC CBT SA TA AVA Viewing Invalidations and Requests Creating Invalidations and Requests Creating Invalidations and Requests Through File Uploads Processing Requests Monitoring Test Progress DAC DA DTC CBT SA TA AVA Generating a Participation Report Reviewing Test Status Code Reports Answer Document Tracking Reports DAC DA DTC CBT SA TA AVA Reviewing Answer Document Tracking Reports * CBT Coordinators can only move students between schools if they have access to more than one school. 6

11 TA Interface DAC DA DTC CBT SA TA AVA Access TA Interface Administer Tests AVA Interface DAC DA DTC CBT SA TA AVA Access AVA Administer Listening or Animation Content FSA Reporting System Tasks DAC DA DTC CBT SA TA AVA Access Reports Access Files There is a hierarchy to the user roles listed in Table 2. As indicated in Figure 2, the State Personnel role is at the top of the hierarchy, followed by District Assessment Coordinator (DAC). Below the DAC are the District Administrator (DA) and District Technology Coordinator (DTC). Also below the DAC are the CBT Coordinator (CBT) and School Administrator (SA). Below the CBT Coordinator is the Test Administrator (TA) and the AVA Test Administrator (AVA). Generally, user roles higher in the hierarchy have access to sensitive or critical data and tasks within TIDE where appropriate. Figure 2. Hierarchy of User Roles 7

12 Section II. Accessing TIDE This section covers the following actions: Activating Your TIDE Account Logging in to TIDE Resetting Your Password Logging out of TIDE Changing Your Account Information Activating Your TIDE Account Your school or district assessment coordinator creates your user account. TIDE then sends you an activation that contains a link that takes you to the Reset Your Password page in TIDE where you can set up your password to log in to TIDE and other applicable AIR systems. This link expires 15 minutes after the was sent. If you do not set up your password within 15 minutes, you need to request for a new link as described in Resetting Your Password. If you do not receive an account activation , check your spam folder. s are sent from AIRAST-DoNotReply@air.org, so you may need to add this address to your contact list. To activate your account: 1. Click the link in the activation . The Reset Your Password page appears. Figure 3. Fields on the Reset Your Password page In the Password and Confirm Password fields, enter a new password. The password must be eight characters long and have at least three of the following: one lowercase alphabetic character, one uppercase alphabetic character, one number, and one special character (%, #, or!). 2. Click Submit. The Security Questions page appears. 8

13 Figure 4. Fields on the Security Questions Page 3. From the Security Question drop-down list, select a security question and enter an answer. a. Optional: To add an additional security question, click Add an additional question, select a security question and enter your answer. You can add multiple security questions, if desired. 4. Click Next. You will be redirected to the FSA Portal homepage. Your account activation is complete and you can now log in to TIDE by following the steps in the Logging in to TIDE section. Logging in to TIDE To log in to TIDE: 1. Open your Internet browser and navigate to the FSA Portal at Figure 5. TIDE Card 2. Click the TIDE card. On the Login page, enter your address and password, and then click Secure Login. Figure 6. Login Page 9

14 On the Administration Details page, make selections for the test administration, user role, district, and school. (Depending on your user role, some of the drop-down lists may not be available.) Figure 7. Administration Details Page Click Submit. The TIDE homepage appears; see Figure 10. Note: For security reasons, when logging in to TIDE for the first time in a school year, users will be asked to change their passwords. On the Login page there will be a prompt: First Time Login This School Year? under which users should click Request a new one for this school year. Users should enter their address used in TIDE in the prior year to have a link to reset their password sent to their account. After they receive the , they will click on the link in the to change their password and select at least one security question. Resetting Your Password To reset your password: 1. Click either of the links included in the activation . The Reset Your Password page appears (see Figure 8). a. Alternatively, display the Login page (see Figure 6) by following step 1 in the section Logging in to TIDE and click Forgot Your Password?. The Reset Your Password page appears. Figure 8. Reset Your Password 2. Enter your TIDE address and click Submit. If you have already activated your account, your security question appears. 3. Enter the response to the security question and click Submit. TIDE sends you an containing a link to reset your password. 10

15 Note: If you don t remember the answer(s) to your security question(s), contact the FSA Help Desk for assistance. 4. Click the link in the to go to the Reset Your Password page (see Figure 3) in TIDE. 5. In the Password and Confirm Password fields, enter a new password. The password must be at least eight characters, including three of the following: one lowercase alphabetic character, one uppercase alphabetic character, one number, and one special character (e.g., %, #,!). Your password cannot be the same as your current or a previous password. 6. Click Submit. TIDE resets your password. The Select a Security Question page appears. a. If you have already activated your account, review and modify your answers to the security question as necessary. b. If you have not yet activated your account, set up your security question and answer as described in Activating Your TIDE Account. 7. Click Next. The FSA Portal page appears. Logging out of TIDE To log out of TIDE: In the TIDE banner at the top right of the page (see Figure 10), click Log out. Warning: Logging out of TIDE logs you out of all FSA systems. For example, if you log out of TIDE while administering a test using the TA Interface, your test session will stop and all students in the session will be logged out of their tests. 11

16 Changing Your Account Information You can modify your first name, last name, and phone number in TIDE. To change your address, your school or district assessment coordinator must create a new account with the updated address. To modify your account information: 1. At the top right of the TIDE homepage, from the Manage Account drop-down list, select My Account. The My Contact Information screen appears. Figure 9. My Contact Information Screen 2. In the Edit My Account panel, enter updates to your first name, last name, or phone number, as necessary. 3. Click Save. 12

17 Section III. Understanding the TIDE Interface This section describes TIDE s homepage as well as some common tasks. Topics in this section include: Organization of the TIDE User Interface TIDE Homepage Navigating in TIDE About the Banner Accessing Global Features Warning: Loss of data. If you open TIDE in more than one browser window or tab, changes made in one tab may overwrite changes made in another tab. Do not open TIDE in more than one browser window or tab. Organization of the TIDE User Interface The TIDE user interface is designed to reflect the stages of the testing process. The tasks available in TIDE are organized into three categories based on when each task should be performed in the testing process: Preparing for Testing: Tasks in this category are typically performed before testing begins. This category includes tasks for managing users, uploading students and managing student information and test settings, managing rosters, and placing additional orders. For more information about this category, see Preparing for Testing. Administering Tests: Tasks in this category are typically performed while testing is underway. This category includes tasks for printing test tickets, requesting test invalidations, and monitoring testing progress. For more information about this category, see Administering Tests. After Testing: Tasks in this category are typically performed after testing ends. This category includes tasks for monitoring test progress. For more information about this category, see After Testing. 13

18 TIDE Homepage The first page you see after logging in to TIDE is the homepage (see Figure 10). The homepage displays a section for each of the task categories in TIDE (Preparing for Testing, Administering Tests, and After Testing). Each section lists menus for the tasks available in that category. The availability of tasks is dependent on your role and permissions in TIDE. Figure 10. Sample TIDE Homepage for the District Assessment Coordinator Role Each task menu contains a set of related tasks. For example, the Manage Users task menu contains options for adding users, viewing/editing/exporting users, and uploading users. Figure 11. Task Menu To expand a task menu and view its set of related tasks, click the drop-down icon [ ] at the end of that menu. To perform a task, click the name of that task listed in the menu. Click the collapse icon [ ] to collapse the menu. 14

19 Navigating in TIDE When you navigate to another page in TIDE, a navigation toolbar appears at the top of the page (see Figure 12). This toolbar allows you to access each task and action that was available on the homepage. The toolbar only lists the task menus for one category at a time. Figure 12. Navigation Toolbar To access the TIDE homepage, click the home page icon [ ] in the upper-left corner. To view the task menus for a particular TIDE category, click the icon for that category above the toolbar. Figure 13. Legend of TIDE Category Icons To access a particular task, click that task menu in the toolbar (such as Manage Users) and select the required task from the list of options that appears. About the Banner A banner appears at the top of every page in TIDE. Figure 14. TIDE Banner The banner displays the current test administration and your current user role. The banner also includes the following features: TIDE: Clicking on TIDE opens a drop-down list that allows you to navigate to other AIR systems. General Resources: This drop-down list allows you to access resources needed for testing, such as voice pack files. 15

20 Help: This button opens relevant sections of the TIDE User Guide for the page you are currently viewing. Inbox: This button opens the Inbox and provides access to the student data files you exported in TIDE, as well as any secure documents if available. Manage Account: This drop-down list allows you to change your administration/user role, to update specific account information, and to reset your password. Log out: This button logs you out of TIDE and related AIR systems. Accessing Global Features Regardless of where you are in TIDE, there are certain features that appear globally. These global features include options to change test administrations, search for students by FLEID, and switch to other AIR systems. Changing Test Administration or User Role Depending on your permissions, you may have access to more than one test administration or user role. (For an explanation of user roles, see Table 2.) To change test administration or user role: 1. In the TIDE banner at the top of the page, select Change Admin Details from the Manage Account drop-down list. The Administration Details window appears. Figure 15. Administration Details Window 2. Make any necessary changes. 3. Click Submit. A new homepage appears that is associated with your selections. 16

21 Navigating to Other FSA Systems If your user role permits, you may be able to navigate to other FSA systems after logging in to TIDE. This feature is available to TIDE users who have permission to access other FSA systems. To navigate to another FSA system: In the banner at the top left of the page (see Figure 14), hover over TIDE, and then click the other system you want to use from the list that appears. See Figure 16. Figure 16. Navigating to Other FSA Systems Note: Users will be able to navigate to TDS, but this navigation menu will not appear while inside TDS. This is by design so that test sessions are not closed inadvertently. Finding Students by ID The Find Student by ID field ( ) appears in the upper-right corner of every page in TIDE. You can use this field to navigate to the View and Edit Students page for the specified student s record. To search for a student: 1. In the Find Student by ID field, enter a student s ID (FLEID). Users must search by full FLEID, including FL ; partial FLEIDs are not accepted. 2. Click the search icon [ ]. The View and Edit Student window for that student appears. Entering and/or Verifying Contact and Shipping Information When first logging in to a new administration, users must verify or modify contact information and shipping information in order to activate the Orders page. Test materials will be sent to the shipping address listed on the Verify Contact Information panel. To verify or modify contact and shipping information: 1. From the Orders task menu on the TIDE homepage, select Place Additional Orders. The Place Additional Orders screen appears. 2. Click Verify Contact Information to expand the panel. See Figure

22 Figure 17. Verify Contact Information Panel 3. Enter or verify information in the District Assessment Coordinator Information panel. 4. Enter or verify information in the Shipping Information panel. Post Office (P.O.) boxes are not valid for a shipping address. 5. Click Verify. Downloading and Installing the Voice Pack The NeoSpeech Julie Voice Pack is a software application used on Windows computers for students testing with a text-to-speech accommodation. You can download the Julie Voice Pack from TIDE and install it on a student s computer. Note: FDOE strongly recommends that students who are testing with text-to-speech accommodations test on a Windows machine that has the NeoSpeech Julie Voice Pack installed. This is the voice pack that FDOE reviewers use to review items and ensure they are pronounced correctly. Any other operating systems or voice combinations may lead to variations in the way words or symbols are pronounced. For a list of user roles that can perform this task, see Table 2. To download the Julie Voice Pack: 1. From the General Resources drop-down list in the banner (see Figure 14), select Download Voice Pack. The Voice Pack page appears. 2. Click Julie Voice Pack to install. Your browser downloads the installation file onto your computer. If you have an option to run or save the file, save it. 3. Read the installation instructions available from the Voice Pack page and then proceed with installation. 18

23 Accessing Files from the Inbox The Inbox in the TIDE banner (see Figure 18) lists all the files containing student information that you export from the View/Edit/Export Users and View/Edit/Export Students pages. When the export task is completed and the file is available in the Inbox, TIDE sends you an to inform you that your file is ready for download. The Inbox also lists any secure documents that have been externally uploaded to the Inbox and that you have privileges to view, such as USB passwords. The files in the Inbox are listed in the order in which they were generated, uploaded, or archived. The number of days remaining until a file expires is also displayed next to a file. By default, exported files are available for 30 days. However, USB passwords do not expire. You can access the Inbox from any page in TIDE to either download the file or archive the file for future reference. To download files from the Inbox: 1. From the banner (see Figure 14), select Inbox. The Inbox page appears. Figure 18. Inbox 2. Optional: Select the view from the available tabs: a. Dashboard: This is the default view and displays all the files except for the ones that you have archived. b. Recent Files: Displays the files that have been recently created. c. View Archives: Displays the files that you have archived. 3. Optional: To filter the files, enter a search term in the field above the list of files and click [ ]. TIDE displays only those files containing the entered file name. 19

24 4. Do one of the following: a. To download a file, click [ ]. b. To archive a file, click [ ]. To delete a file that you have exported to the Inbox, click [ ]. Please note, files that are externally uploaded (like USB passwords) cannot be deleted and will list NA under the Expires In column. 20

25 Section IV. Preparing for Testing This section provides instructions for performing the tasks in the Preparing for Testing category. These tasks are typically performed before testing begins. This section covers the following topics: Managing TIDE Users Managing Student Information Moving Students Between Schools Printing On-Demand PreID Labels Managing Rosters Working with Orders 21

26 Managing TIDE Users This section includes instructions for searching for, adding, editing, and uploading records for user accounts in TIDE. Searching For Users This section explains how to use the search panel and navigate search results. Figure 19. Sample Search Panel To search for users: 1. From the Manage Users task menu on the TIDE homepage, select View/Edit/Export Users. The View/Edit/Export Users screen appears. 2. In the Search Users panel, select a role or select All roles and enter additional search terms. 3. Click Search. You will be prompted with the option to View Results, Export to Inbox, or Modify Search. a. If you choose View Results, the list of retrieved records appears below the search panel (see Figure 20). Search results will be limited to 2,000 users. i. Optional: If you wish to expand the search panel to change your search parameters, click [ ] in the upper-left corner of the panel. 22

27 Figure 20. Sample Search Results ii. Optional: To filter the retrieved records, enter a search term in the field above the search results and click [ ]. TIDE displays only those records containing the entered value. iii. Optional: To sort the search results by a given column, click its column header. To sort the column in descending order, click the column header again. b. If you choose Export to Inbox, you must select a file format (Excel or CSV). The search results in the selected file format will then begin downloading in the Inbox. Once you receive confirmation that your file is ready, you may download it from the Inbox (see Accessing Files from the Inbox). c. You can select Modify Search to return to the Search Users panel and edit your selections. Performing Actions on User Records After searching for user records, you can perform actions on the retrieved records, such as exporting or deleting them. To export or delete users: 1. Search for the users you want to export or delete by following the procedure in the section Searching For Users. 2. To select user records to export or delete, do one of the following: a. Mark the checkbox next to each record you wish to select. b. To select all records, mark the checkbox in the header row. 3. Click the required action button above the table of retrieved records: 23

28 : Exports the selected records to an Excel or CSV file. : Deletes the selected records. Note: When you scroll down in the table, these action buttons appear in a floating toolbar on the left side of the page. You can click the buttons in this toolbar to perform actions on the selected records. Viewing and Editing User Details You can view and modify detailed information about a user s TIDE account. For a list of user roles that can perform this task, see Table 2. To view and edit user details: 1. From the Manage Users task menu on the TIDE homepage, select View/Edit/Export Users. The View/Edit/Export Users page appears. 2. Retrieve the user account you want to view or edit by following the procedure in the section Searching For Users. 3. In the list of retrieved users, click the edit icon [ ] for the user whose account you want to view or edit. The View/Edit User window appears. Figure 21. Fields on the View/Edit User Window 4. If your user role allows it, modify the user s details as required. Use Table 3 as a reference. 5. Click Save. 6. A pop-up appears confirming your changes have been saved. Click Continue to return to the list of user accounts. 24

29 Table 3 describes the fields on the View/Edit/Export Users page. Table 3. Fields on the Add User and View/Edit/Export Users Pages Field Description Valid Values Role User s role One of the roles from the drop-down list. The available roles are those that are the same as or below your own role. District District associated with the user One of the available district IDs from the dropdown list School School associated with the user One of the available school IDs from the dropdown list (Not available for district-level users.) address for logging in to TIDE Standard address in the form name@domain.edu First Name User s first name Use 1 35 characters excluding commas and Last Name User s last name Use 1 35 characters excluding commas and Phone User s phone number Phone number in xxx-xxx-xxxx format TA Course Completed Whether the user has participated in the TA Certification Course. Will be automatically populated with Yes when the user completes the course. Yes No 25

30 Adding Users In order to add a user account, the user s role must be no higher in the hierarchy than your role. (For an explanation of the user role hierarchy, see Figure 2.) Furthermore, you can add only those users who fall within your organization. For example, district-level users can create school-level accounts for schools only within their own districts. You will also follow this hierarchy to add roles or schools to existing users. For a list of user roles that can perform this task, see Table 2. To add a user account: 1. From the Manage Users task menu on the TIDE homepage, select Add User. The Add User page appears. Figure 22. Fields on the Add User Page 2. Select the role, district, and school associated with the new user. 3. Using Table 3 as a reference, enter the user s address, first name, last name, and other details in the optional fields. a. If applicable, mark the radio button for TA Course Completed. Depending on your role, that option may not be visible. 4. Click Save. 5. A pop-up will appear confirming the user has been added. Click Continue. TIDE will add the account and send the new user an activation from AIRAST-DoNotReply@airast.org. If a user does not receive the initial activation , contact the FSA Help Desk so the can be re-sent. 26

31 Deleting Users For a list of user roles that can perform this task, see Table 2. To delete users: 1. From the Manage Users task menu on the TIDE homepage, select View/Edit/Export Users. The View/Edit/Export Users page appears. 2. Retrieve the user account you want to delete by following the procedure in the section Searching For Users and do one of the following: a. Mark the checkbox for the account(s) you want to delete. b. Mark the checkbox at the top of the table to delete all retrieved user accounts. Figure 23. Options for Deleting Retrieved Records 3. Click the delete icon [ ]. 4. In the confirmation dialog box, click Yes. TIDE will delete the user account(s). Adding, Editing, or Deleting Users through File Uploads If you have a large number of users to add, edit, or delete, it may be easier to perform those actions through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel. The following sections describe how to create the file and then upload it to TIDE. When uploading users to TIDE, you must first download a file template and fill it out in a spreadsheet application. The upload file is an Excel or CSV file with a header row and data rows. Table 4 provides the guidelines for filling out the User Template File that you can download from the Upload Users page. For a list of user roles that can perform this task, see Table 2. Table 4: Columns on the User Upload File. Field Name Description Valid Values District ID District associated with the user Two-digit district ID that exists in TIDE. Include leading zeros. Required for adding district and school-level users. 27

32 Field Name Description Valid Values School ID School associated with the user Four-digit school ID that exists in TIDE. Include leading zeros. Required for adding school-level users; can be blank for adding district-level users. First Name User s first name Use 1 35 characters excluding commas and. Required. Last Name User s last name Use 1 35 characters excluding commas and. Required. User s address Standard address. This is the user s username for logging in to TIDE. Required. Phone User s phone number Phone number in xxx-xxx-xxxx format. Role User s role DAC, DA, DTC, SA, CBT, TA, or AVA. Required. Action Indicates if this is an add, modify, or delete transaction One of the following: Add Add new user or modify an existing user record. Delete Remove existing user record. Required. Figure 24 shows sample records on an upload file to illustrate the following transactions: The first row lists the layout fields. The second row adds Thomas Walker as a TIDE user, specifying all fields except phone number. The third row modifies Thomas Walker s account by adding the phone number. In this case you must list values in all other columns, even if you do not change them. The fourth row deletes Jane Miller s account. The fifth row adds Patricia Martin as a Test Administrator for school The sixth row adds Patricia Martin as an AVA Test Administrator for a different school Figure 24. Sample Records on a User Upload File 28

33 To upload a user upload file: 1. From the Manage Users task menu on the TIDE homepage, select Upload Users. The Upload Users page appears (see Figure 25). Figure 25. Sample Upload User page 2. Click Download Templates and select the appropriate file type. 3. Open the file in a spreadsheet application, fill it out, and save it. 4. On the file upload page, click Browse and select the file you created in the previous step. 5. Click Next. The Preview page appears (see Figure 26). Use the file preview on this page to verify that you have uploaded the correct file. Figure 26. File Upload Preview 6. Click Next. TIDE validates the file and displays any errors ( ) or warnings ( ) on the Validate page (see Figure 27). Note: If a record contains an error, that record will not be included in the upload. If a record contains a warning, that record will be uploaded, but the field with the warning will be invalid. When a record is uploaded as invalid in TIDE, that record is uploaded as is displayed on the Preview page. a. Optional: Click the error and warning icons in the validation results to view the reason a field is invalid. 29

34 b. Optional: If there are errors present in the file, you may click Download Validation Report in the upper-right corner to view a PDF file listing the validation results for the upload file. Figure 27. Sample Validation Page Note: If your file contains a large number of records, TIDE processes it offline and sends you a confirmation when complete. While TIDE is validating the file, do not press Cancel, as TIDE may have already started processing some of the records. 7. Do one of the following: a. Click Continue with Upload. TIDE commits those records that do not have errors. b. Click Upload Revised File to upload a different file. Follow the prompts on the Upload Revised File page to submit, validate, and commit the file. The Confirmation page appears, displaying a message that summarizes how many records were committed and excluded (see Figure 28). Figure 28. Confirmation Page Optional: To upload another file, click Upload New File. 30

35 Managing Student Information This section describes how to add, modify, and delete students records, and how those records affect testing and reporting. It is important to make sure you are working in the correct administration when working with student information. Warning: Students uploaded through the PreID process (Upload Students tab) will become effective in the system the next day (or in 24 hours for very large files). Users may be able to see these students immediately, but they will not be eligible to test. Students added using the Add Students tab will be eligible to test immediately. Searching For Students This section explains how to search for students and navigate search results. Figure 29. Sample Student Search Panel To search for students: 1. From the Student Information task menu on the TIDE homepage, select View/Edit/Export Students. The View/Edit/Export Students page appears. 2. In the search panel, enter search terms and select values from the available search parameters, as required. Note: Required search parameters are marked with an asterisk. 3. Optional: You can use the advanced search panel to select values to further refine the search results: a. To include an additional search criterion in the search, select it from the Search Fields drop-down list and click Add or Add Selected, depending on your search fields (see Figure 29). 31

36 b. Optional: To delete an additional search criterion, select it and click Remove Selected. To delete all additional search criteria, click Remove All. For information about how TIDE evaluates additional search criteria, see Evaluating Advanced Search Criteria. Figure 30. Sample Additional Search Criteria 4. When you click Search, a message is displayed to indicate the number of records that matched your search criteria and provide options to view or export the records or modify your search parameters. You will be prompted with the option to View Results, Export to Inbox, or Modify Search. Figure 31. Search Results 5. Do one of the following: a. To view the retrieved student records on the page, click View Results. Continue to Step 6 to edit the student or perform other actions as described in the Performing Actions on Student Records section. Note: This option will display search results of 50 records per page. 32

37 b. If you choose Export to Inbox, you must select a file format (Excel or CSV). The search results in the selected file format will then begin downloading in the Inbox. Once you receive confirmation that your file is ready, you may download it from the Inbox (link). c. You can select Modify Search to return to the Search for Students to Edit panel and edit your selections. 6. The list of retrieved records appears below the search panel (see Figure 32). Figure 32. Sample Search Results 7. Optional: To filter the retrieved records, enter a search term in the field above the search results and click [ ]. TIDE displays only those records containing the entered value. 8. Optional: To sort the search results by a given column, click its column header. a. To sort the column in descending order, click the column header again. 9. Optional: If the table of retrieved records is too wide for your browser window, you can click [ ] and [ ] at the sides of the table to scroll left and right, respectively. Note: When searching for students on the View/Edit/Export Students page, clicking Search opens a message that provides you with options to view or export the retrieved records based on the number of records that match your search parameters. For more information, see Viewing and Editing Students. 33

38 Evaluating Advanced Search Criteria An advanced search panel is available for complex search criteria. TIDE evaluates the advanced search criteria as follows: 1. If you specify multiple values for a given search field, TIDE retrieves records matching any of the values. 2. If you specify multiple search fields, TIDE retrieves records matching all of the fields criteria. 3. Referring to Figure 33, TIDE retrieves student records that match both of the following: a. Text-to-Speech is on for Algebra 1 and/or Geometry. b. Gender of the student is Female. Figure 33. Additional Search Criteria Performing Actions on Student Records After searching for student records, you can perform actions on the retrieved records, such as printing or exporting them. The number and type of action buttons available depends on the record type. To perform actions on student records: 1. Search for the required records by following the procedure in the section Searching For Students. 2. To select student records for an action (such as printing or exporting), do one of the following: a. Mark the checkbox next to each record you wish to select. b. To select all displayed records, mark the checkbox in the header row. 34

39 Note: For printing or exporting student records from the View/Edit/Export Students page, it is not necessary to mark the checkbox in the header row to select all records. The option to print all retrieved records is available by default. By default, 50 records are displayed on the screen at a time. You can use the navigation arrows on the top or bottom of the list of retrieved records to navigate through the records. You can also enter a page number in the text box between the navigation arrows and press ENTER on the keyboard to directly jump to the specified page. When selecting records, you can select records from multiple pages. 3. Click the required action button above the table of retrieved records to perform the following functions: a. : Print test tickets, PreID labels, or test settings for all or selected records. b. : Displays options for exporting all or selected records to an Excel or CSV file. The counts of records are displayed next to each option. If an option is not available, it is grayed out. c. : Delete the selected records. Note: When you scroll down in the table, these action buttons appear in a floating toolbar on the left side of the page. You can click the buttons in this toolbar to perform actions on the selected records. For the print and export action buttons, the count of records is displayed next to each option available for the button. If an option is not available, it is grayed out. For example, if 150 records have been retrieved, the count next to the option for printing all records will show 150. If you have not selected any records, the option for printing selected records will be disabled and will show a count of 0 records. Viewing and Editing Students You can view and edit detailed information about a student s record. To view and edit student details: 1. From the Student Information task menu on the TIDE homepage, select View/Edit/Export Students. The View/Edit/Export Students page appears. 2. Retrieve the student records you want to view or edit by following the procedure in the section Searching For Students. 35

40 3. In the list of retrieved students, click [ ] for the student whose account you want to view or edit. The View/Edit Student window appears. This window is similar to the page used to add student records (see Figure 35). 4. If your user role allows it, modify the student s record as required. a. In the Student Demographics panel, modify the student s demographic information, using Table 5 as a reference. b. In the Race and Ethnicity panel, make selections for the student s race and ethnicity. c. In the Additional Information panel, select parameters for the student s Test Indicator, Tested Grade (only available for certain administrations), Enrollment Status (only available for certain administrations), and Class Code, if applicable. d. In the Accommodations panel (see Figure 36), modify the student s test settings, using Table 5 as a reference. This panel displays a column for each of the student s tests. You can select different settings for each test, if necessary. 5. Click Save. 6. In the dialog box, click Continue to return to the list of student records. Table 5. Fields on the Add/Edit Student Pages Field Description Valid Values District Student s enrolled district One of the available districts from the drop-down list School Student s enrolled school number One of the available schools from the drop-down list Student Demographics Enrolled Grade Grade in which the student is enrolled One of the available grades from the drop-down list Last Name Student s last name Up to 17 alphabetic and special characters* First Name Student s first name Up to 12 alphabetic and special characters* Middle Initial Student s middle initial A-Z (Optional) FLEID Florida Education Identifier, a 14 character unique identifier FL followed by 12 digits 36

41 Field Description Valid Values Birth Date (MMDDYYYY) Student s date of birth Date in format MMDDYYYY. Add leading zero for single-digit numbers. Gender Student s gender Male Female Section 504 English Language Learner Primary Exceptionality Testing Accommodations Listed on IEP or 504 Plan Indicates whether the student is being provided with related aids and services under Section 504 of the Rehabilitation Act of 1973, as amended Indicates the number of years an English Language Learner (ELL) student has been enrolled in a US school The major or overriding disability condition that best describes a person s impairment Testing Accommodations Listed on IEP or 504 Plan Yes N/A (Optional) Less than one year One year or more N/A (Optional) One of the available fields from the drop-down list (Optional) Yes No District Use Free-text field Up to 10 alphabetic and special characters* Race and Ethnicity (Optional) Hispanic or Latino American Indian or Alaska Native Asian Black or African American A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race A person having origins in any of the original peoples of North America and South America (including Central America) and who maintains tribal affiliation or community attachment A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam A person having origins in any of the black racial groups of Africa Yes No Yes No Yes No Yes No 37

42 Field Description Valid Values White Native Hawaiian or Other Pacific Islander A person having origins in any of the original peoples of Europe, the Middle East, or North Africa A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands Yes No Yes No Additional Information Test Indicator Enrollment Status Mode in which student receives tests in the indicated subject Student s enrollment status for the indicated subject. Applicable to EOC only. One of the available test indicators from the drop-down list One of the available enrollment statuses from the drop-down list Class Code Class code for the indicated subject Up to 12 alphabetic and special characters* (Optional) Tested Grade APS ELA Indicator Accommodations Masking Text-To-Speech Closed Captioning American Sign Language Passage Booklet Grade level for above-grade level testing. Only available for certain administrations. ELA Alternate Passing Score (APS) Indicator. Only available for certain administrations. Student s masking setting for tests in the indicated subject Student s text-to-speech setting for tests in the indicated subject Student s closed captioning setting. Available for Reading tests only. Student s American Sign Language (ASL) setting. Available for Reading tests only. Student s passage booklet setting for tests in the indicated subject. Available for Reading and Writing tests only. One of the available grades from the drop-down list (Optional) Yes N/A (Optional) On Off On Off On Off On Off Yes No *Special characters include the following: period (.), comma (,), dash (-), single quote ('), parentheses (), slash (/), backslash (\), ampersand (&), plus (+), and space. 38

43 Adding Students To individually add a student to a district and school, you must be associated with the same district and school as the student. For example, district-level users can add students to any school within their district; school-level users can add students to their school. For a list of user roles that can perform this task, see Table 2. This page is divided into multiple panels: Student Demographics, Race and Ethnicity, Additional Information, and Accommodations. You can click the collapse icon [ ] in the upper-left corner of a panel to collapse it, or click the expand icon [ ] in a collapsed panel to expand it. A floating Go to section toolbar appears on the left side of the page. This toolbar includes a numbered button for each panel on the page. You can hover over a button to display the label of the associated panel and click the button to jump to that panel (see Figure 34). Figure 34. Floating Vertical Go To Section Toolbar To add a student: 1. From the Student Information task menu on the TIDE homepage, select Add Student. The Add Student page appears (see Figure 35). Figure 35. Fields on the Add Student Page (top portion) 2. In the Student Demographics panel, enter the student s demographic information, using Table 5 as a reference. 3. In the Race and Ethnicity panel, select appropriate indicators. 39

44 4. In the Additional Information panel, select appropriate tests for which the student should be eligible, select appropriate enrollment status for each test, indicate an above-grade level tested grade, and enter Class Code, if applicable. a. For Tested Grade, if a student will test on grade level, leave these fields blank. b. If a student will test above grade level for ELA, both the Reading and Writing Tested Grade fields must be marked with the appropriate grade. 5. In the Accommodations panel (see Figure 36), enter the student s settings for each test, using Table 5 as a reference. This panel displays a column for each of the student s tests. You can select different settings for each test, if necessary. Figure 36. Accommodations Panel 6. Click Save. If TIDE reports that another student already has the FLEID you entered, contact the FSA Help Desk for assistance. Adding or Editing Students through File Uploads If you have a large number of students to add or edit, it may be easier to perform those actions through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel. The following section describes how to create a PreID file and then upload it to TIDE. When uploading students to TIDE, you must first download a file template layout (PreID Layout) and compose a file in a spreadsheet application. The upload file must be a.txt file. For information on how TIDE processes large files, please see Appendix A. Processing File Uploads. To upload student records: 1. From the Student Information task menu on the TIDE homepage, select Upload Students. The Upload Students page appears. 2. Download the PreID Layout file by clicking Download Templates in the upper-right corner of the screen. 40

45 3. Following the instructions in the PreID Layout, create a.txt document, and save it locally. Figure 37. Sample PreID File Upload Page 4. On the file upload page, click Browse and select the file you created in the previous step. 5. Click Next. The Preview page appears (see Figure 38). Use the file preview on this page to verify you uploaded the correct file. Figure 38. File Upload Preview (partial view) 6. Click Next. TIDE validates the file and displays any errors ( ) or warnings ( ) on the Validate page (see Figure 39). Note: If a record contains an error, that record will not be included in the upload. If a record contains a warning, that record will be uploaded, but the field with the warning will be invalid. When a record is uploaded as invalid in TIDE, that record is uploaded as is displayed on the preview page. a. Optional: Click the error and warning icons in the validation results to view the reason a field is invalid. b. Optional: Click Download Validation Report in the upper-right corner to view a PDF file listing the validation results for the upload file. 41

46 Figure 39. Sample Validation Page Note: If your file contains a large number of records, TIDE will process it offline and send a confirmation when complete. While TIDE is validating the file, do not press Cancel, as TIDE may have already started processing some of the records. 7. Do one of the following: a. Click Continue with Upload. TIDE will commit those records that do not have errors. b. Click Upload Revised File to upload a different file. Follow the prompts on the Upload Revised File page to submit, validate, and commit the file. If your file contains fewer than 2,000 students, the Confirmation page appears, displaying a message that summarizes how many records were committed and excluded (see Figure 40). Figure 40. Confirmation Page If your file contains more than 2,000 students, TIDE will ask for your contact information. Once submitted, a message will appear stating TIDE will process the file offline (See Figure 41). You will receive an once the file has been processed. You can also check on the status of your file upload under Upload History on the Upload Students page. 42

47 Figure 41. Student Upload Offline Processing 8. Optional: To upload another file of the same record type, click Upload New File. Managing Student Accommodations A student s test settings include the available accommodations, such as text-to-speech or American Sign Language. This section explains how to edit student accommodations via an online form or a file upload. Viewing and Editing Accommodations This section explains how to view and edit a student s accommodations in TIDE. To edit a student s test accommodations: 1. From the Student Information task menu on the TIDE dashboard, select View/Edit/Export Students. The View/Edit/Export Students page appears. 2. Retrieve the student accounts whose settings and tools you want to view or edit by following the procedure in the section Searching For Students. 3. In the list of retrieved students, click [ ] for the student whose accommodations you want to edit. The View/Edit Student page appears. 4. The View/Edit Student page is identical to the form used to modify student records. For information about how to use this form, see the section Viewing and Editing Students. 43

48 Uploading Accommodations If you have many students for whom you need to apply accommodations, it may be easier to perform those actions through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel. The following sections describe how to create the file and then upload it to TIDE. To upload student accommodations: 1. From the Student Information task menu on the TIDE dashboard, select Upload Accommodations. The Upload Accommodations page appears. Figure 42. Upload Accommodations 2. Click Download Templates and select the appropriate file type. 3. Open the file in a spreadsheet application, fill it out, and save it. 4. On the file upload page, click Browse and select the file you created in the previous step. 5. Click Next. The Preview page appears. Use the file preview on this page to verify that you have uploaded the correct file. 6. Click Next. TIDE validates the file and displays any errors ( ) or warnings ( ) on the Validate page. 7. Do one of the following: a. Click Continue with Upload. TIDE commits those records that do not have errors. b. Click Upload Revised File to upload a different file. Follow the prompts on the Upload Revised File page to submit, validate, and commit the file. 8. The Confirmation page appears, displaying a message that summarizes how many records were committed and excluded. 44

49 Table 6 provides the guidelines for filling out the Accommodations Upload template that you can download from the Upload Accommodations page. Table 6. Columns in the Test Settings Upload File Column Name Description Valid Values FLEID* Subject* Accommodation* Value* * Required field Student's statewide identification number. Subject for which the tool or accommodation applies. Name of the accommodation. Indicates if the accommodation is enabled. FL followed by 12 digits Choose one of the following from the drop-down (changes based on the administration you are signed into in TIDE): Reading/Reading Retake Algebra 1/Algebra 1 Retake Geometry Mathematics Writing /Writing Retake Choose one of the following from the drop-down (changes based on your selection in the Subject field): American Sign Language Masking Closed Captioning Reading/Writing Passage Book TTS See Table 7. 45

50 Table 7 lists the valid values for the Tool Name and Value columns in the Upload Accommodations template. Table 7. Valid Values for Tool Names Tool Name Description Valid Values Subject Masking This accommodation allows students to temporarily mask (hide) an area of the test screen to reduce distraction. On Off All subjects TTS Students who have the Textto-Speech accommodation listed on their IEPs can use the Speak tool to listen to instructions, test items, and answer options. On Off All subjects Reading/Writing Passage Book A regular print or large print passage booklet may be requested for a student participating in a computerbased Reading or Writing test. The passage booklets contain the passages only and do not contain prompts, test items, or answer choices. Yes No Reading and Writing American Sign Language Students who have this accommodation can view American Sign Language videos of audio passage or animation content on ELA Reading tests. On Off Reading Closed Captioning Students who have this accommodation can access closed captioning for audio passage or animation content on ELA Reading tests. On Off Reading Figure 43 is an example of a sample record of an upload file that sets the masking accommodation on the Algebra 1 test for the student with ID (FLEID) FL Figure 43. Sample Test Settings Upload File 46

51 Generating Frequency Distribution Reports You can generate reports from student data in TIDE to show the distribution of each demographic category and test assignment. To generate Frequency-Distribution Reports: 1. From the Student Information task menu on the TIDE homepage, select Frequency Distribution Report. The Frequency Distribution Report page appears. Figure 44. Fields on the Frequency Distribution Report Page 2. In the View Student FD Report panel, select the report filters: a. From the District drop-down list (if available), select a district. b. From the School drop-down list (if available), select a school. District-level users can retain the default for all schools within the district. c. Select a specific grade or keep the drop-down on - Select - to display all grades. 3. Optional: In the Select Demographics panel, mark checkboxes to filter the report for additional demographics and accommodations. 47

52 4. Click Generate Report. TIDE displays the selected reports in grid format. Figure 45. Sample Frequency Distribution Report by Grade and Gender 5. Do one of the following: a. To display the reports in tabular format, click Grid. b. To display the reports in graphical format, click Graph. c. To display the reports in both tabular and graphical format, click Grid & Graph. d. To download a PDF file of the reports, click the print icon [ ]. The PDF file generated will display your selections for Grid, Graph, or Grid & Graph. Use of Class Code to Distinguish Groups of Students Class Code is an optional field when adding or uploading student records that you can use to help distinguish between groups of students. After students are assigned a class code, users are able to search for students using the class code under the additional search criteria on the View/Edit/Export Students page or view established groups by selecting PreID for the Roster Type on the View/Edit Rosters page. From either page, users are then able to export or print a group of students, print PreID labels, and print test tickets. Class codes can be defined for each subject test. Note that students can only be assigned one class code per subject. Due to overlapping administrations in TIDE for each school year, FDOE recommends including administration designations in class code fields to help with sorting and determining eligibility for each administration (e.g., Fall 2017 Smith Group A). 48

53 Scenarios in which the use of class code may be useful: Associating students with a test administrator or a scheduled test administration Associating students with a teacher or resource teacher Associating students who have the same accommodation Associating students who are taking above-grade level tests Deleting Student Records For a list of user roles that can perform this task, see Table 2. Caution: This change takes effect immediately. Deleted students will not appear in TIDE and cannot take operational assessments. To delete student records: 1. From the Student Information task menu on the TIDE homepage, select View/Edit/Export Students. The View/Edit/Export Students page appears. 2. Retrieve the student records you want to delete by following the procedure in the section Searching For Students. 3. Mark the checkbox for the record(s) you want to delete or mark the checkbox at the top of the table to delete all displayed students. a. To delete all retrieved students, mark the checkbox at the top of the table on each page. Figure 46. Options for Deleting Retrieved Records 4. Click [ ]. 5. In the confirmation dialog box, click Yes. TIDE deletes the student(s). 49

54 Printing Students Test Settings A student's test settings include the various accommodations and tools available during a test. You can generate a report of test settings from the list of retrieved students. To print students test settings: 1. Retrieve the student records you want to print by following the procedure in the section Searching For Students. 2. Click the column headings to sort the retrieved students in the order you want the records printed. 3. Do one of the following: a. Mark the checkboxes for the students you want to print. b. Mark the checkbox at the top of the table to print test settings for all displayed students. 4. Click the print icon [ ] and then select All Student Settings and Tools or My Selected Student Settings and Tools, based on your selection. The Student Test Settings and Tools page appears. 5. Verify that Student Settings and Tools is selected in the Print Options section (see Figure 47). Figure 47. Print Student Test Settings and Tools Page 6. Click Print. 7. Your browser downloads the generated PDF. 50

55 Moving Students Between Schools To move students from one school to another within your district: See Table 2 for a list of users who can perform this task. To move students: 1. Retrieve the student account(s) you want to move by following the procedure in the section Searching For Students. 2. In the list of retrieved records, do one of the following: a. Mark the checkboxes for the students you want to move. b. Mark the checkbox at the top of the table to move all displayed students. 3. Click Move to Other School above the search results. 4. A window appears for moving the student(s). From the School drop-down list, select the school to which you want to move the student(s). 5. Click Yes. After TIDE moves the student, a confirmation message appears. To move students from one district to another district mid-year: Students who move into a school district after the start of school can be moved into the correct district using the Upload Students feature in TIDE. The district assessment coordinator can follow the steps in the Adding or Editing Students through File Uploads section to create a PreID student file and upload the file anytime during the school year to move students. This task can also be completed by a district or school coordinator for individual students by following steps in the Adding Students section. Districts and schools should ensure they are entering a student s name and ID exactly as was used in the previous district to ensure the student s complete record is transferred. 51

56 Printing On-Demand PreID Labels Districts and schools may locally print On-Demand PreID Labels for any student who needs a PreID label for a paper-based administration. Blank labels for printing On-Demand PreID Labels are available as an additional order item in TIDE and are included in the test materials shipment for spring administrations. Figure 48. Sample On-Demand PreID Label TIDE generates On-Demand PreID Labels as a PDF file that you download through your browser. See Table 2 for a list of users who can perform this task. To Print On-Demand PreID Labels: 1. From the Student Information task menu on the TIDE homepage, select View/Edit/Export Students. The View/Edit/Export Students page appears. 2. Enter desired search criteria, and click Search. Students are sorted by Last Name. Click a column heading to change the sort order, if desired. 3. Do one of the following: a. Mark the checkboxes for the students you want to print. b. Mark the checkbox at the top of the table to print PreID labels for all displayed students. 4. Click the print icon [ ] and then select All PreID Labels or My Selected PreID Labels, based on your selection. 5. The Choose Label Position page appears for selecting the start position for printing on the first page (see Figure 49). 6. Verify that PreID Labels is selected under Print Options on the left of your screen. 7. Choose the subject(s) for which you would like to print and click the start position. 52

57 The start position applies only to the first page of labels. For all subsequent pages, the printing starts in position 1, the upper-left corner. Figure 49. Choose Label Position Window 8. Click Print to generate a PDF of your labels. 9. You will print your labels directly from this PDF on the blank labels provided by DRC. Confirm that label sheets are loaded correctly and print using the highest quality settings available on your printer to ensure proper scanning. Once On-Demand PreID labels are printed, check each label to ensure that all information is printed correctly and is not smudged. Managing Rosters This section details how to search for, view, and edit existing rosters and how to create new rosters through the user interface or a file upload. Searching for Rosters This section explains how to use the search panel and navigate search results. Figure 50. Sample Rosters Search Panel To search for rosters: 1. From Rosters task menu on the TIDE homepage, select View/Edit Rosters. The View/Edit Rosters page appears. 53

58 2. In the search panel, enter search terms and select values from the available search parameters, as required. Note: Required search parameters are marked with an asterisk. 3. Click Search. The list of retrieved records appears below the search panel (see Figure 51). Figure 51. Sample Search Results 4. Optional: To filter the retrieved records, enter a search term in the field above the search results and click [ ]. TIDE displays only those records containing the entered value. 5. Optional: To sort the search results by a given column, click its column header. To sort the column in descending order, click the column header again. Viewing Rosters You can view rosters associated with your district or school. For a list of user roles that can perform this task, see Table 2. To view a roster: 1. From the Rosters task menu on the TIDE homepage, select View/Edit Rosters. The View/Edit Rosters page appears. 2. Retrieve the roster record you want to view or edit by following the procedure in the section Searching for Rosters. 3. In the list of retrieved rosters, click [ ] for the roster containing details you want to view (see Figure 52). 54

59 Figure 52. Manage Rosters Page If PreID rosters are available for the school, TIDE displays them in the list of rosters. (PreID rosters are automatically created when class codes are assigned through the PreID file upload or when class codes are added through Add Student or View/Edit/Export Students tasks. See the Use of Class Code to Distinguish Groups of Students section.) Adding a New Roster You can create rosters from students associated with your school or district. For a list of user roles that can perform this task, see Table 2. To add a roster: 1. From the Rosters task menu on the TIDE homepage, select Add Roster. The Add Roster page appears (see Figure 53). Figure 53. Add Roster Page 55

60 2. In the Search for Students to Add to the Roster panel, search for students by selecting District and School and any additional search parameters as necessary. 3. In the Add Students to the Roster panel (see Figure 54), do the following: a. In the Roster Name field, enter the roster name. It is highly recommended that you include administration information in the Roster Name. b. From the Teacher Name drop-down list, select a teacher. c. To add students, from the list of available students, do one of the following: i. To move one student to the roster, click [ ] for that student. ii. To move all the students in the Available Students list to the roster, click Add All. iii. To move selected students to the roster, mark the checkboxes for the students you want to add and then click Add Selected. Figure 54. Add/Remove Students to Roster Panel d. To remove students, choose one of the following options from the list of students in the roster: i. To remove one student from the roster, click [ ] for the student. ii. To remove all the students from the roster, click Remove All. iii. To remove selected students from the roster, mark the checkboxes for the students you want to remove, then click Remove Selected. 56

61 4. Click Save, and in the dialog box, click Continue. Modifying an Existing Roster You can modify rosters, if required. However, the method in which a roster can be modified depends on the roster type. The different types of rosters are: User-defined Rosters: These are rosters that you create through the Add Roster page (see Adding a New Roster) or the Upload Roster page (see Creating Rosters Through File Uploads). You can modify a user-defined roster by changing its name, associated teacher, or by adding students or removing students. PreID Rosters: These are rosters that are created based on the class codes assigned to students. PreID rosters are not associated with any teacher. You can modify the students included in a PreID roster by editing a student s class code from the View/Edit/Export Students page (see Viewing and Editing Students) or by uploading a new PreID file with updated class codes from the Upload Students page (see Adding or Editing Students through File Uploads). For a list of user roles who can modify rosters, see Table 2. To modify a user-defined roster: 1. From the Rosters task menu on the TIDE homepage, select View/Edit Rosters. The View/Edit Rosters page appears. 2. Retrieve the roster record you want to edit by following the procedure in the section Searching for Rosters. 3. In the list of retrieved rosters, click [ ] for the roster whose details you want to edit. The View/Edit Rosters page appears. This page is similar to the page used to add rosters (Figure 54). 4. In the Roster Information panel, search for students by following the procedure in the section Adding a New Roster. 5. In the Add/Remove Students to the Roster panel, do the following: a. In the Roster Name field, edit the roster name, as needed. b. From the Teacher Name drop-down list, select a new teacher, if needed. c. To add students, from the list of available students, choose one of the following options: i. To move one student to the roster, click [ ] for that student. ii. To move all the students in the Available Students list to the roster, click Add All. 57

62 iii. To move selected students to the roster, mark the checkboxes for the students you want to add, then click Add Selected. d. To remove students, choose one of the following options from the list of students in the roster: i. To remove one student from the roster, click [ ] for the student. ii. To remove all the students from the roster, click Remove All. iii. To remove selected students from the roster, mark the checkboxes for the students you want to remove, then click Remove Selected. 6. Click Save, and in the dialog box, click Continue. Creating Rosters Through File Uploads If you have several rosters to create, it may be easier to perform this task through file uploads. This task requires familiarity with composing comma-separated value (CSV) files or working with Microsoft Excel. To upload rosters: 1. From the Rosters task menu on the TIDE homepage, select Upload Rosters. The Upload Rosters page appears. 2. Click Download Templates and choose CSV or EXCEL file format. 3. Using Table 8 as a reference, fill out the Roster template and upload it to TIDE. Table 8 provides the guidelines for filling out the Roster template that you can download from the Upload Rosters page. Table 8. Columns on the Rosters Upload File Column Name Description Valid Values District ID* School ID District associated with the roster. School associated with the roster. District ID that exists in TIDE. Must be 2 characters. School ID that exists in TIDE. Must be 4 characters. Must be associated with the district ID. Test Administrator s * address of the teacher/test administrator associated with the roster. address of an existing user in TIDE. Roster Name* Name of the roster. Up to 20 characters. 58

63 Column Name Description Valid Values FLEID* Student s unique identifier within the state. FL followed by 12 digits * Required field Figure 55 is an example of an upload file that creates three rosters with one student in each. Figure 55. Sample Roster Upload File If the roster Grade7Alg1 does not exist in school 9006, TIDE will do the following: Create the roster Grade7Alg1. Associate the teacher whose address is Demo@ .com with the roster. Add the FLEID FL to the roster Grade7Alg1. Deleting a Roster You can delete rosters created in TIDE. (This feature is not available for PreID rosters.) For a list of user roles who can perform this task, see Table From the Rosters task menu on the TIDE homepage, select View/Edit Rosters. The View/Edit Rosters page appears. 2. Retrieve the roster record you want to delete by following the procedure in the section Searching for Rosters. 3. In the list of retrieved rosters, mark the checkbox(es) for the rosters you wish to delete and click [ ]. 4. A confirmation page appears. Click Yes to delete the roster(s). Figure 56. Sample Delete Roster Action 59

64 Printing a Roster For a list of user roles who can print a roster, see Table 2. To print a roster: 1. From the Rosters task menu on the TIDE homepage, select View/Edit Rosters. The View/Edit Rosters page appears. 2. Retrieve the roster record you want to print by following the procedure in the section Searching for Rosters. 3. In the list of retrieved rosters, mark the checkbox(es) for the rosters you wish to print, click [ ], and choose Roster. 4. The Roster Student List page appears. 5. Click Print. Working with Orders This section describes how to place additional orders, view the order history, and review order quantities. Placing Additional Orders Districts may request test materials through the Place Additional Orders page. For administrations that do not ship materials based on a PreID upload, district assessment coordinators must order all test materials on the Place Additional Orders page. Prior to placing the first additional order in TIDE, the District Assessment Coordinator must confirm his or her contact information. Districts will not be able to access the Orders tab without first confirming the District Assessment Coordinator s contact and shipping information in TIDE (see Entering and/or Verifying Contact and Shipping Information). To request additional materials: 1. From the Orders task menu on the TIDE homepage, select Place Additional Orders. The Place Additional Orders page appears (see Figure 57). Figure 57. Fields on the Place Additional Orders Page 60

65 2. Click one of the following on the Search for Orders panel: a. Mark District to place an order at the district level. b. Mark School, and then select a school, to place an order for an individual school. 3. Click Search. A list of materials available for ordering appears. Figure 58. Sample Additional Orders Page 4. In the Additional Quantity column, enter the quantity of each material you wish to order. This field will remain populated with the material quantity you have entered until the order is approved or fulfilled. Note: If you place an order for 10 CBT Work Folders and wish to place an order for 15 more on the same day, you will alter this field to Click Save Orders. A text box appears allowing you to enter additional comments. Please note that comments for orders are optional and for district use only. 6. Click Submit to submit your order. The Order Summary window appears to show you an overview of your order. Click Close to return to the Place Additional Orders page. Table 9 describes the columns on the Place Additional Orders page. Table 9. Columns on the Place Additional Orders Page Status Material Description Description Description of the materials available for a particular administration. 61

66 Status Quantity You Will Receive Quantity Approved Quantity Pending Approval Additional Quantity Description Total order quantity to be shipped from the vendor. Quantity of the most recent order approved. This number resets to zero once the order has been sent to the vendor (around 10:00 a.m. ET every morning). Additional quantity you ordered that is pending approval. This number resets to zero once the order has been approved or denied. Total quantity you wish to order. (After you enter an order quantity and select Save Orders, this number will appear in either the Quantity Approved or Quantity Pending Approval column. The number in this column resets to zero once the order has been sent to the vendor.) Viewing Order History You can review the order history of test materials for your school or district. To view order history: 1. From the Orders task menu on the TIDE homepage, select View Order History. The View Order History page appears (see Figure 59). Figure 59. Fields on the View Order History Page 2. To view the order details, click the order number in the left column. The Order Details report page appears. 3. To view the order s tracking report, click the tracking icon [ ]. 62

67 4. To view the order s packing lists and security checklists, click the reports icon [ ]. Table 10 describes the columns on the Order History page. Table 10. Columns on the View Order History Page Column Order Number Order Type Submitted By Order Status Submitted Date Tracking Reports Description Materials order number. Type of order: initial or additional. User who generated the order. Order s current status. Date order was generated. Order s tracking report. Order s packing lists and security checklists. Viewing Order Summary You can view reports summarizing test material orders for your school or district. To view order quantities by test material: 1. From the Orders task menu on the TIDE homepage, select View Order Summary and the Search For Order page appears (see Figure 60). Figure 60. Fields on the View Order Summary Page 2. From the Search For Order panel, select District or School. 3. From the Search Order By drop-down list, select Initial, Additional, and/or Select all to include those types of orders in the report. For all administrations except spring, you will be searching for additional orders only. 4. Click Search. The order summary appears. 63

68 Table 11 describes the columns on the View Order Summary page. Table 11. Columns on the View Order Summary Page Column Material Type District Expected Shipment District Awaiting Approval School Expected Shipment School Awaiting Approval Total Expected Shipment Total Awaiting Approval Description Description of the materials available for a particular administration Approved district-level order quantities District-level order quantities pending approval Approved school-level order quantities School-level order quantities pending approval Sum of approved order quantity for districts and schools Sum of pending order quantity for districts and schools 64

69 Section V. Administering Tests This section provides instructions for performing the tasks in the Administering Tests category. These tasks are typically performed immediately before or while testing is underway. This section covers the following topics: Printing Test Tickets Managing Invalidations and Requests Monitoring Test Progress 65

70 Printing Test Tickets A test ticket includes a student s username and other information used to sign in to a test. On the sample test ticket below, the student s username for testing is 18ZPS. Students will also enter their first name as listed on the test ticket to sign in to a test. Figure 61. Sample Test Ticket TIDE generates the tickets as a PDF file that you download through your browser. See Table 2 for a list of users who can perform this task. Printing Test Tickets from Student List This section explains how to print test tickets from a list of students. To print test tickets: 1. From the Print Test Tickets and PreID Labels task menu on the TIDE homepage, select Print from Student List. The Print from Student List page appears. 2. Retrieve the students for whom you want to print test tickets by following the procedure in the section Searching For Students. 3. Click the column headings to sort the retrieved students in the order you want the test tickets printed. 4. Do one of the following: a. Mark the checkboxes for the students you want to print. b. Mark the checkbox at the top of the table to print tickets for all displayed students. 5. Click the print icon [ ] and then select All Test Tickets or My Selected Test Tickets, based on your selection. A page appears for selecting the printed layout (see Figure 62). 6. Verify that Test Tickets is selected in the Print Options section. 66

71 Figure 62. Layout for Test Tickets 7. Select the layout you require and then click Print. Your browser will download the generated PDF. Printing Test Tickets from Roster List You can print test tickets for all the students in a roster. To print test tickets from rosters: 1. From the Print Test Tickets and PreID Labels task menu on the TIDE homepage, select Print from Roster List. The View/Edit Rosters page appears. 2. Retrieve the rosters for which you want to print test tickets by following the procedure in the section Searching for Rosters. 3. Click the column headings to sort the retrieved rosters in the order you want the test tickets printed. 4. Do one of the following: a. Mark the checkboxes for the rosters you want to print. b. Mark the checkbox at the top of the table to print tickets for all retrieved rosters. 5. Click the print icon [ ] and then select Test Tickets. A page appears to select the printed layout (see Figure 62). 6. Verify Test Tickets is selected in the Print Options section. 7. Select the layout you require and then click Print. Your browser will download the generated PDF. 67

72 Managing Invalidations and Requests This section describes how you view, create, and approve invalidations and requests. Understanding Invalidations and Requests This section describes the types and statuses of invalidations and requests. The CBT Coordinator, District Technology Coordinator, or District Assessment Coordinator role can submit a request to invalidate a test, re-open a test, and re-open a test session. All other types of requests must be submitted by the District Assessment Coordinator or District Technology Coordinator and approved by FDOE or AIR. Table 12 provides descriptions of each invalidation request type. Table 12. Types of Invalidation Requests Type Invalidate a test Restart a test Re-open a test Restore a test that was restarted Re-open a test session Description Used when the validity of test scores has been compromised. Invalidated tests will not receive a score. You can only submit these invalidations until the end of the test window. See the current test administration manual for policies and guidance regarding test invalidations. Allows the student to restart a test from the beginning. This request deletes all student responses. This request can be used if a student begins the incorrect test and that test should not be reported. Re-opens a test that a student mistakenly submitted early. The student s test must be in Completed, Submitted, or Reported status. Allows the student to revert to the original test opportunity from before the test was restarted. Re-opens a test session when a student inadvertently starts an incorrect test session. Requester will indicate which session should be opened. Warning: Timing of restarts and re-opens. While restarts and re-opens can technically be submitted through the end of the test window, you should submit restarts and re-opens at least one day prior to the end of a test window so that students can complete their test opportunity. An invalidation request s status can change as it moves through the process. Table 13 lists the available statuses. Table 13. Statuses of Invalidation Requests Invalidation Status Error Occurred Pending Approval Description of Status An error was encountered while the request was being processed. Request is pending approval. 68

73 Invalidation Status Processed Rejected Rejected by System Requires Resubmission Retracted Submitted for Processing Description of Status Request was successfully processed and the test opportunity has been updated. Request was rejected by another user. TDS was unable to process the request. Request must be resubmitted. Original request was retracted. Request submitted to TDS for processing. Table 14 lists the valid combinations of invalidation requests and test statuses. For example, you can invalidate a test that is in one of the following statuses: approved, completed, denied, paused, reported, or submitted. Test Status Table 14. Available Invalidation Requests by Test Status Invalidate a test Restart a test Re-open a test Restore a test that was restarted Approved Completed Re-open a test session Denied Paused Pending Processing Reported Review Submitted Suspended Invalidated 69

74 Creating Invalidations and Requests You can create an invalidation or request for a given test. For a list of user roles that can perform this task, see Table 2. To create invalidations and requests: 1. Retrieve the result for which you want to create an invalidation or request by doing the following: a. From the Invalidations and Requests task menu on the TIDE homepage, select Create Requests. The Create Requests page appears. Figure 63. Selection Fields on the Create Requests Page b. Select a request type. c. From the drop-down lists and in the text field, enter search criteria. d. Click Search. TIDE displays the found results at the bottom of the Create Requests page. Figure 64. Sample Retrieved Test Results 70

75 2. Mark the checkbox for each result for which you want to create an invalidation or request, and then click Create. 3. Select a reason for the request from the drop-down menu in the window that pops up. 4. Optional: Enter additional comments, if needed. 5. Click Submit. TIDE will display a confirmation message. Viewing Invalidations and Requests To view, reject, or retract invalidations and requests: 1. From the Invalidations and Requests task menu on the TIDE homepage, select View/Export Requests. The View/Export Requests page appears. Figure 65. Selection Fields on the View/Export Requests Page 2. Retrieve the invalidations or requests you want to view by selecting or entering information in the Invalidations and Requests Information panel. 3. Click Search. You will be prompted with the option to View Results, Export to Inbox, or Modify Search. a. If you choose View Results, the list of retrieved records appears below the search panel. Figure 66 shows retrieved requests. i. Optional: If you wish to expand the search panel to change your search parameters, click [ ] in the upper-left corner of the panel. b. If you choose Export to Inbox, you must select a file format (Excel or CSV). The search results in the selected file format will then begin downloading in the Inbox. Once you receive confirmation that your file is ready, you may download it from the Inbox (see Accessing Files from the Inbox). 71

76 c. You can select Modify Search to return to the Invalidations and Requests Information panel and edit your selections. Figure 66. Retrieved Requests 4. Optional: Review the initiator s reason for the request by clicking [ ] in the Request Status column. Processing Requests Some request types require you to approve or reject them before TDS can process them. You can also retract requests you created. Caution: Persistence of Requests You cannot remove an approved or rejected request. To take further action on such requests, contact the FSA Help Desk. To approve, reject, or retract requests: 1. From the Invalidations and Requests task menu on the TIDE homepage, select Process Requests. The Process Requests page appears. 2. Retrieve the requests you want to process by selecting or entering information in the Invalidations and Requests Information panel. 3. Do one of the following: a. Mark the checkboxes for the requests you want to process. b. Mark the checkbox at the top of the table to process all the retrieved requests. 72

77 4. Click Process above the table and select an action: a. To approve the selected requests, select Approve. b. To reject the selected requests, select Reject. c. To retract the selected requests, select Retract. 5. Enter a reason for the request action in the window that pops up. 6. Click Submit. TIDE displays a confirmation message. TIDE removes the selected requests from the list of retrieved requests. Creating Invalidations and Requests Through File Uploads If you have many invalidations or requests to create, it may be easier to perform these actions through file uploads. This task requires familiarity with composing CSV files or working with Microsoft Excel. The following sections describe how to create the file and then upload it to TIDE. To upload invalidations or requests: 1. From the Invalidations and Requests task menu on the TIDE homepage, select Upload Requests. The Upload Requests page appears. Figure 67. Upload Invalidations and Requests page 2. Download a CSV or Excel template file by clicking Download Templates in the upper-right corner of the screen. 3. Create the file and save locally, then upload it to TIDE. Field value descriptions can be found in Table On the file upload page, click Browse and select the file you created in the previous step. 5. Click Next. The Preview page appears (see Figure 68). Use the file preview on this page to verify you uploaded the correct file. 73

78 Figure 68. Request File Preview 6. Click Next. TIDE will validate the file. Figure 69. Sample Validation Page 7. Choose one of the following: a. Click Continue with Upload. TIDE commits those records that do not have errors. b. Click Upload Revised File to upload a different file. Follow the prompts on the Upload Revised File page to submit, validate, and commit the file. The Confirmation page appears, displaying a message that summarizes how many records were committed and excluded (see Figure 70). Figure 70. Confirmation Page 8. Optional: To upload another file of the same record type, click Upload New File. 74

79 Table 15: Columns in the Invalidations/Requests Upload File Field Name Description Valid Values Request Type* Type of request One of the acceptable values from the drop-down choices: Invalidate a test Restart a test Re-open a test Re-open a test session Search Type* Field to search One of the following: Restore a test that was restarted Result ID Retrieves test result matching the provided result ID FLEID Retrieves test results matching the provided FLEID Session ID Retrieves test results matching the provided session ID Search Value* Reason* Search value corresponding to the search type Reason for creating request Up to 14 characters (The value must exist in TDS or TIDE.) Provide a reason from the drop-down for the request. Comments Additional comments Provide additional comments to the invalidation/request. * Required field 75

80 Monitoring Test Progress The tasks available in the Monitoring Test Progress task menu allow you to generate various reports that provide information about a test administration's progress. Access to reports depends on your user role. See Table 2 for more information. The following reports are available in TIDE: Participation Report: Details all of a student s test opportunities and the status of those test opportunities. Test Status Code Report: Details the status of all tests for the subjects selected. Note: this report is limited to certain users. Generating a Participation Report TIDE includes a Participation Report that provides details about student test statuses within a school. To generate a Participation Report: 1. From the Monitoring Test Progress task menu on the TIDE homepage, select Participation Reports. The Participation Reports page appears. Figure 71. Sample Participation Reports Page 76

81 2. In the Step 1: Choose What panel, select the parameters for which tests to include in your report: a. From the Test drop-down list, select a test category. b. From the Administration drop-down list, select an administration. c. Optional: From the Test Name drop-down list, select the test for which you want to generate the report. d. Optional: From the Enrolled Grade drop-down list, select a grade. 3. In the Step 2: Choose Who panel, select the district and school to include in your report. 4. In the Step 3: Get Specific panel, select the radio button for one of the options and then set the parameters for that option. The following options are available (parameters for each option are listed in {brackets}): a. Students who {have/have not} {completed/started} in the selected administration. This filter allows you to determine which students have or have not started or completed testing. b. Students have a status of {student test status} in the selected administration. This filter allows you to determine which students have a specified test status for the selected test. c. Students whose most recent {Session ID/TA Name} was {Session ID (Optional)/Last Name, First Name (Optional)} between {start date} and {end date}. This filter allows you to search for students who were in a specific session and view their current test status. This report returns the most recent participation data for students who have taken the selected test. To view this report, perform the following steps: i. Optional: Specify whether you wish to search by Session ID or Test Administrator (TA) and enter the test administrator s Session ID or name as applicable. ii. Click the date fields to view the calendar and select the time frame. If the Session ID or TA name is not specified, you will be limited to a date range search of 15 days. 5. Do one of the following: a. To view the report on the page, click Generate Report. b. To open the report in Microsoft Excel, click Export Report. 77

82 Figure 72 displays a sample Participation Report output, and Table 16 provides descriptions of the columns in this report. Figure 72. Sample Participation Report Table 16. Columns in the Participation Report Attribute Name FLEID Enrolled Grade Test TA Name Session ID Status Results ID Date Started Date Completed Last Activity Description Student s name (Last Name, First Name). Student s 14-character identification number. The grade in which a student is enrolled. Test name for this student record (e.g., Grade 5 FSA Mathematics). The Test Administrator who created the session in which the student is currently testing (or in which the student completed the test). The Session ID to which the test is linked. The status for that specific test. The unique identifier linked to the student s results for that specific test. The date when the first test item was presented to the student for that test. The date when the student submitted the test for scoring. The date of the last activity for that test. A completed test can still have activity as it goes through the quality assurance and reporting process. Reviewing Test Status Code Reports The Test Status Code report displays test statuses for all tests in your organization in the selected test administration. To access the Test Status Code Report: 1. From the Monitoring Test Progress task menu on the TIDE dashboard, select Test Status Code Report. The Test Status Code Report page appears. 2. In the Report Criteria panel (see Figure 73), select search criteria for the test and administration. 78

83 Figure 73. Test Status Code Report Search Fields 3. Do one of the following: a. To view the report on the page, click Generate Report. b. To open the report in Microsoft Excel, click Export Report. TIDE displays the tests and associated statuses and special codes (see Figure 74), while Table 17 lists the columns in the Test Status Code Report. Figure 74. Test Status Code Report Table 17. Columns in the Test Status Code Report Column Student Name FLEID Test Name Test Status Date Started Assigned School ID Assigned School Name Description Student's name (Last Name, First Name). Student s 14 character identification number. Name of the test. Test's most recent status. Date student started the test. ID of school where student is enrolled. Name of school where student is enrolled. To see descriptions of possible statuses in the Test Status Code Report, see Table 18. Table 18. Test Opportunity Status Descriptions Status Approved Definitions The TA has approved the student for the session, but the student has not yet started or resumed the test. 79

84 Status Completed Denied Invalidated Paused Pending Reported Started Submitted Suspended Definitions The student has submitted the test for scoring. No additional action can be taken by the student. The TA denied the student entry into the session. The test has been invalidated. The student s test is currently paused (as a result of one of the following): The student paused his or her test by clicking the Pause button. The student idled for too long and the test was automatically paused. The test administrator stopped the session while the student was in the test. The test administrator paused the individual student s test. The student s browser or computer shut down or crashed. The student is awaiting TA approval for a new test opportunity. The student s score for the completed test in TDS has passed the quality assurance review and has been submitted for scoring. The student has started the test and is actively testing. The student has submitted the test and is back on the Log In screen. The student is awaiting TA approval to resume testing. 80

85 Section VI. After Testing This section provides instructions for performing the tasks in the After Testing category. These tasks are typically performed after testing concludes. This section covers the following topics: Answer Document Tracking Reports Test Completion Rates 81

86 Reviewing Answer Document Tracking Reports The Answer Document Tracking Report is a report generated to track all test and answer books received by Data Recognition Corp (DRC) from district scorable and nonscorable shipments. The purpose of this report is to identify any discrepancies between local records of what the district returned to DRC and DRC s records of what was received from the district. District-level users can access Excel spreadsheets for each school in the district to view details about documents received and processed by DRC. These reports are updated each Friday. To review Answer Document Tracking Reports: 1. From the Answer Document Tracking Reports task menu on the TIDE homepage, select Answer Document Tracking Reports. The Answer Document Tracking Reports page appears. 2. In the Track Documents panel, select the report you would like to view. a. The report opens in Excel and contains detailed and summary information about the status of documents received by DRC. b. The reports contain the return status of each document assigned to the school or district. For documents that have been received and scanned by DRC, the date that the document was scanned, as well as student information for the document, is provided. Please remember to keep these reports secure and do not send them via as they contain student identifiable information. c. Summary information is located at the bottom of each report. Figure 75. Answer Document Tracking Reports Options 82

87 Test Completion Rates District- and school-level users can export an Excel spreadsheet showing the number of students who have completed each test. District-level users can create a file either for a specific school or for the whole district. Schoollevel users can generate a report for the schools with which they are associated. You can also generate this report for all tests or for one specific test. To review test completion rates: 1. From the Test Completion Rates task menu on the TIDE homepage, select Test Completion Rates. The Test Completion Rates page appears. 2. In the Report Criteria panel (see Figure 76), select the parameters for which tests to include in your report. Figure 76. Sample Test Completion Rates Search Fields 3. To open the report in Microsoft Excel, click Export Report. Table 19 lists the columns in this report. Table 19. Columns in the District Test Completion Rates Report Column Date Test Name District Name District ID School Name Description Date and time that the file was generated. Grade, test, and subject selected. Name of the district selected. ID of the district selected. Name of the school selected. Field only shows for School Test Completion Rates reports. 83

88 Column School ID Total Student Started Total Student Completed Description ID of the school selected. Field only shows for School Test Completion Rates reports. Number of students who have started the test. Number of students who have finished the test and submitted it for scoring. 84

89 Appendix A. Processing File Uploads How TIDE Processes Large Files If your file contains a large number of records, TIDE displays the validation results for a portion of those records and then completes the processing offline. It could take up to 24 hours for these files to be processed. As part of the processing, TIDE displays a page with your name and default address and prompts you to provide a phone number and optional alternate . TIDE sends you an when it completes the validation and a second after it commits the records to its databases. Figure 77 describes the entire processing flow for file uploads. Figure 77. Upload Processing Flow 85

90 Files that contain more than 2,000 records are processed offline. For example, if your user upload file contains 2,000 records or more: 1. TIDE displays the validation results for the first 200 records. 2. If you commit the file: a. TIDE validates the remaining records offline and sends a validation report via . b. TIDE then commits the error-free records and sends a report listing all errors and warnings via . How TIDE Validates File Uploads After you submit an upload file, TIDE applies two validations: layout and data. Layout validation determines if the records have the proper format. This includes checks for alphanumeric values and record length. Data validation determines if the fields contain valid data. Depending on whether the field is required, errors or warnings will be displayed. 86

91 Appendix B. Opening CSV Files in Excel 2007 or Later This appendix explains how to open comma-separated value (CSV) files in Microsoft Excel 2007 or later. 1. Open Microsoft Excel. 2. On the Data tab, in the Get External Data group, click From Text. The Import Text File dialog box appears. 3. Navigate to the CSV file, and then click Import. The Text Import Wizard appears. 4. In Step 1 of the wizard, mark Delimited, and then click Next. 5. In Step 2 of the wizard, mark Comma, and then click Next. 87

92 6. In Step 3 of the wizard, do the following: a. In the Data Preview section, click a column. Excel shades the column with a black background. b. In the Column Data Format section, mark the Text radio button. This setting preserves leading zeros that can appear in fields such as District ID, School ID, Enrolled Grade, or Date of Birth. c. Repeat steps 6.a 6.b for all columns in the CSV file. d. Click Finish. Excel imports and displays the CSV file. 88