OUCAMPUS Admissions. 1. Logging in. 2. Editing a Page. 3. The Editing Toolbar. 4. Creating a New Page. 5. Sending a Page for Review/Approval

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1 OUCAMPUS Admissions 1. Logging in 2. Editing a Page 3. The Editing Toolbar 4. Creating a New Page 5. Sending a Page for Review/Approval 6. Page Properties Title, Keywords, Description 7. Editing the Navigation Menu 8. Scheduling and Expiring pages 9. Appendix A Admissions OUCampus Approval Process 1

2 Logging on: Creating and Editing Pages in OUCampus 1. Navigate to 2. Click the OU logo in the bottom left of the screen. 3. Enter your login credentials on the login screen. Edit a Page: 1. Go to Content > Pages to view existing pages. 2. Click a page name to preview the page. 3. Click the Multi-Edit button to modify the editable regions of the page. 2

3 4. Editable regions on this example page are represented below: The editable regions on this page include photos, headline, and text. After editing content, click Save. Refer to the Admissions OUCampus Approval Process document for information on Publishing guidelines (Appendix A). Example of a Mult-Edit page: The Editing Toolbar: Always use Paste as Text when copying and pasting from an outside source Insert/Edit Link 3

4 Create a New Page: 1. Go to Content > Pages. 2. Click new. 3. Select a template to base the new page on: 4. Enter a filename. Note that file names must be 12 characters or less and can only contain lower case letters and numbers. The file name must end in.htm 5. Click Create 6. Click Edit 7. Click Mult-Edit 8. Fill in the editable regions of the new page and click Save.. Refer to the Admissions OUCampus Approval Process document for information on Publishing guidelines (Appendix A). 4

5 SEND TO USER/APPROVAL PROCESS 5

6 BUTTON DESCRIPTIONS PUBLISH NOW: Publishing a file, directory or site pushes it from the staging server to the production server. Only when a page, directory or site is published will you see the results on the World Wide Web. SCHEDULE: A page can be scheduled to remind you to take action in the future. SEND TO USER: Click Send to User to send the page to another user within the site for comments or editing. DECLINE & KEEP:. Click Decline & Keep to send the page back for editing while keeping the changes made so far. DECLINE & REVERT: Click Decline & Revert to send the page back for editing while undoing the changes EDIT: Click to enter the editor for the current page. The editor has the look and feel and many of the same functions as Microsoft Word. PROPS: Displays the Page Properties, in particular the Page Title and Meta Tags associated with the page. PREVIEW: Pages can be previewed prior to publishing. This is the default view. SOURCE: View/Edit the full-page HTML source code. COMPARE: Compare proposed page changes to the last published version of the page, or to any prior version that has been backed-up to the versioning archive. LINKS: Will run Link Checking to scan your page for all URLs and test to see if they are valid. REVERT: Revert allows you to restore any previously published version of a page, or include file that could affect multiple pages. Note, after reverting a file, you must publish the file to make it live on the production server. Can also use Revert to view the publication activity log. ACCESS: The default setting is "Everyone", e.g. every user within a particular website. If the Editors for a page is set to None, then only users with level 9 or level 10 permission will be able to access that page BACKUP: Although a unique version of a page is saved in OmniUpdate's automatic version control system every time a page is "Published", users can also create a version or "Backup" at any time 6

7 1. After the page is saved click the Send to User button. EDITOR: SENDING PAGE FOR APPROVAL 2. Fill in the Send to User form to send the page for review/approval/publishing. Refer to the Admissions OUCampus Approval Process document for information on Publishing guidelines (Appendix A). The Approver of the page receives an message with links to the page being sent for review. The Approver clicks the link in the , and can take any of these actions listed Button Descriptions page of this document. 7

8 Page Properties Editing Page Title, Keywords, Description: 8

9 Editing the Navigation Bar: ((Revision to the OUCampus training materials for the Admissions website for the section entitled Editing the Navigation Bar. ( ed to Admisions Editors on 5/13/2010) As new top level pages are added to the website, links to them can be added to the menu.inc file which controls the menu navigation to the site. Editing the site navigation contained in the menu.inc file is done using the HTML file editor instead of the WYSIWYG editor. 1. Go to Contents > Pages 2. Click INC to open the INC folder. 3. Click the "Check Out" icon (light bulb) next to the menu.inc file. 4. Click the "Edit Source" icon (to the right of the Check Out) next to the menu.inc file. 5. Replace "../" in "<a href="../">" with the name of the file, e.g. instead of "<a href="../">" it would be"<a href="weekendcoll.htm">". 6. Save the file. 7. Publish the file. Here is a link to short video that demonstrates the process: Please note that, because of the way the navigation is built in this site, all web pages in the site need to be saved to the top level directory and can't be saved to a new folder/directory. 9

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14 Appendix A OUCampus Approval Process Admissions and Publications OUCampus will be the application used for website content management and for the approval process prior to posting of minor and major edits. Each department approval process will be unique to its particular needs and requirements. Departments will use common terms outlined below when determining the approval process best practice for its area. Departmental details on minor and major edits are to be created and entered below. Flow charts of the process are ideal but not required. Completed departmental OUCampus approval process are to be posted on the SharePoint site for reference. Terms of Use Conversion Process: The process of converting OU Campus sites to XML/CSS templates Minor Edits Process Flow: Sequence of events from initial request to publication of web content Approval Process: determine significant vs.non significant changes (e.g. type o, uses of pre existing content) Website Editor: Individual who makes edits and creates content Website Approver(s): Approves changes for live publication (can be multiple people) Website Owner: Dean level position that holds final responsibility for content published to website. This position is equivalent to a Cost Center Manager. Vice President: Ultimate organizational authority for website content Publications: Responsible certain significant changes, sent from Website approver based upon subjective decision made using clear policies in place. Minor Edits: Dates, names, phone numbers, contact information, event updates, typo s, links to existing content, re structuring of existing content. Major Edits: Complete re write of existing content and new web pages with new content. Laurie Dimitrov and Marilynn Gallagan will act as editors and approvers for each other. Minor edits will be made, approved and published within the Admissions area. A newly created account will be used for notification of edits/approvals. (Refer to flow chart A.) Major Edits Laurie and Marilynn will act as first line editors and proof readers within the Admissions area for all major rewrites of existing content and the creation of new content. All proofed content will be sent to Publications for edit recommendations. Recommendations will be returned to Laurie/Marilynn for discussion with Publications and correction. Corrected edits will be sent to Publications for final approval. With Publications final approval, Admissions will publish content to college website. An existing publications account will be used for approval requests. (refer to flow chart B.) 14

15 Appendix A 15