How to complete the SPC Adjunct Faculty Evaluation Form Summer 2017 Spring 2018

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1 How to complete the SPC Adjunct Faculty Evaluation Form Summer 2017 Spring 2018 Logging into Faculty180 Before logging in, make sure to be using Google Chrome as this is the official browser supported by Faculty180. To log in, please visit the following website: If you are presented with the SPC Single-Sign-On screen, enter your regular SPC credentials as if you were logging into MySPC. Upon log-in, you will be redirected to Faculty180. If your log-in is unsuccessful, please try closing and re-opening Google Chrome, or try using a different computer. If the log-in issue continues on the second computer, please send a message with a description of the issue to the address provided at the very end of this tutorial. Note: If you believe your account has been locked out after trying a wrong password too many times, you can unlock it by visiting the following website while you are connected on campus: The Faculty180 Dashboard After logging in, you will be presented with the Faculty180 Dashboard. From here you will see various buttons and links to click on. If for some reason you get lost in Faculty180 and need to jump back to the Dashboard, click on the SPC St. Petersburg College logo located on the top-left corner of the page. (Note: If you click the logo while entering data on your form, this action will NOT save the data that you are currently entering on your screen. It s recommended to save your data first, which is explained later in this tutorial 1 ). The SPC Evaluation Hyperlink To begin working on your evaluation form, click on the blue hyperlink called SPC Adjunct Faculty Evaluation Form Summer Spring 2018 located on the Faculty180 Dashboard as shown in the illustration below. This opens your evaluation form. (Note: Full-time SPC staff who teach classes as part-time at SPC are considered as adjunct faculty. If the hyperlink is missing or incorrect, please send an to the electronic address provided at the very end of this tutorial). 1 Updated versions of this tutorial and other related documents can be downloaded from

2 The SPC Adjunct Evaluation Form After clicking on the hyperlink, an evaluation form like the one shown below will open 2. On the left pane, there is a list of modules -- please do NOT use the left pane to complete your form. Instead, use the SPC evaluation form on the right side containing the modules that go from the top to the bottom of the page. On the top of the form, there is a box called SPC Adjunct Faculty Evaluation Form Summer Spring 2018 containing 3 buttons: SUBMIT FORM (final step) which you should NOT click on until you are ready to submit your completed form to your Department Chair or Program Director, Save and Go Back which closes the form and takes you back to the Faculty180 dashboard, and Preview CV which allows you to create a printable preview of your form. (Note: You might want to first scroll down to view the rest of the form, then scroll back up to start working on the first module). 2 Add, View All, and Help buttons Most of the modules have an Add and a View All buttons right below the module. The Add button allows you to enter information to a specific module, while the View All button allows you to see all the information that you have entered in a specific module when the amount of information is too large to fit on the current view. On the very right side of each module you will notice a button containing a question mark followed by the word Help. If you would like to see the rubric that guides what should appear in each module, you can do so by clicking on that help button. A module might display the message No data available in table to indicate an empty module. That message will disappear after you have successfully saved information onto the module in question. In the picture above, we have highlighted in yellow color the areas where your information will be displayed after you successfully add it and save it.

3 Activities requiring your attention If your form has modules that are already filled out with activities that are accompanied by the message Activities require your attention, this means that you entered that information during a previous evaluation year and that you set it as an Ongoing activity. To unlock these modules and edit their information, please click on the Update button located at the bottom-right area of the module as shown in the illustration below (you might need to scroll to the right side). Action Buttons Modules that have saved information (except for those that require attention as explained above) will display three icons on the right side under the Actions column (you might need to scroll to right side). From left to right, the pencil icon allows you to make changes to the corresponding entry, while the blue X icon permanently deletes the corresponding entry, and the double-page icon creates a duplicate of the existing entry and places it right below it (a cloning feature that is rarely used). The following illustration indicates their location:

4 Mandatory Modules Continue completing the rest of the modules as you did on the first one. Here is a list of the modules that your Dept. Chair or Program Director will be reviewing as part of the evaluation process: - Adjunct Instructional Strategies: Currency and Scope of Academic Knowledge - Adjunct Instructional Strategies: Student Engagement - Adjunct Instructional Strategies: Course Management - Adjunct Instructional Strategies: Student Support - Teaching Course Attachments - SSI Narrative and Reflection - Student Success Rates Narrative and Reflections - Describe how well you met your Professional Development Plan Goals from the previous year - Next Year's Professional Development and Growth Plan Optional Modules The following modules are completely optional and are included in your form in case you want to add additional activities that took place either within or before the current evaluation cycle, such as any honors or awards that you received, events that you attended, committees that you were part of, and various types of contributions. If this applies to you, then please fill out the modules that best match your additional activities and consult with your Department Chair or Program Director if necessary: - College-Wide Committees - Contributions to College/SPC Mission and Values - College-Wide/ Discipline/ Department/ Campus - Contributions to College/SPC Mission and Values - Memberships - Scholarly Contributions and Creative Productions - Professional Development Activities / Continuing Education - Optional Contributions - Grants - Optional Contributions - Other Institutional Service - Optional Contributions - Community Service

5 Your Department Chair or Program Director will be conducting your evaluation. If you are not sure what type of information to add to a specific module after looking at the rubric via the Help button, please don t hesitate to ask your Department Chair or Program Director for advice. If you believe there is a technical issue with Faculty180 that interferes with your ability to complete the form, please send a description of the issue to the electronic address located at the very end of this tutorial. The first module is called Adjunct Instructional Strategies: Currency and Scope of Academic Knowledge. To begin, click on the Add button located at the bottom of that first module. This will open a new window allowing you to add information to that specific module as shown in the illustration below:

6 Start and End Semester Select a start semester by using the corresponding drop-down menus pointed by the big orange arrow in the illustration above. Then select an end semester according to the following examples: - If you are entering information for one semester, then enter the same semester again in the end semester box (Example: Start semester is summer 2017 and end semester is summer 2017). - If this is an ongoing activity, please select Ongoing as the end semester. - If you are entering information for two or three consecutive semesters, then select the corresponding start and end semester (Example: Start semester is summer 2017 and end semester is spring 2018). You are only required to add one entry per semester for data narratives, not competencies. Keep in mind that any entry you set to an academic year before the summer of 2017 or after the spring of 2018 does not apply to the current evaluation year and even though it will be saved in the system, it will not show up on this year s form and instead, it will appear on the form corresponding to that year (only applies to the mandatory modules and not the optional modules listed on the previous page). Example: Saving a narrative with a start semester of summer 2018 and an end semester of fall 2018 won t show up on the current form, but it will show up on next year s form. Please plan accordingly. Narrative, Rubric, and Classifications The narrative is a description of your activities in regards to the topic stated on the module title and rubric. Please check the rubric via the (?) Help button on each module to find out what to include in each narrative. For a detailed self-evaluation rubric guide, please visit and download the Self-Evaluation Rubric PDF. After entering your narrative, you will select a classification from the Self Assessment drop-down menu. There are four classifications to choose from: EE Exceeds Expectations, ME Meets Expectations, PE Progressing Towards Expectations, DM Does Not Meet Expectations. Saving your changes Scroll down and click on Save and Add Another to save and continue adding a new semester to the same module or click on Save and Go Back to save and return to the main evaluation form. DO NOT CLICK CANCEL unless you want to discard your most recent changes. Do not use the Back Button on your web browser Please keep in mind that using the back button on your web browser is known to cause connection difficulties since it does not allow the form in Faculty180 to properly synchronize with its server. This is not a system glitch and it s similar to the experience on other secure sites like online banking. Instead, please use the Go Back, or the Save and Go Back buttons usually located at the bottom of the page in Faculty180 (you might need to scroll to the very bottom of the page in Faculty180). Cut, Copy, and Paste in Faculty180 If right-clicking on a highlighted text doesn t give you the traditional cut, copy, and paste commands, then you can trigger the equivalent commands using the following keyboard shortcuts. (Note: Cut does not work with permanent text. Use copy instead). To Cut: Highlight a piece of text with your mouse, then hold down the Ctrl or Command key and tap X on your keyboard. To Copy: Highlight a piece of text with your mouse, then hold down the Ctrl or Command key and tap C on your keyboard. To Paste: Highlight a piece of text with your mouse, then hold down the Ctrl or Command key and tap V on your keyboard. Attaching a file or additional form (for the Classroom Observation form, skip to next page). If you or your department asks you to attach additional forms such as the Adjunct Faculty Evaluation and Professional Development Plan, you can upload it to the very first module: On the main form, click the Add button located below the very first module. Next, select the corresponding start and end semester and then make sure you type-in the title of the form in the narrative box. Then use the Browse button to select and upload the PDF, Word, or picture file that contains the form. Finally, scroll down and click on Save and Go Back. Back on your form, a blue hyperlink will appear in the first module under the narrative column. Optional: You can also upload a Word, PDF, or picture file to some of the other modules (such as a document or picture file that supports your narrative).

7 Teaching Course Attachments The teaching module lists all the courses that you have taught or will be teaching during the current evaluation year, all grouped by semester. If you notice a course that you are not or won t be teaching during the specific semester in which is listed, please add a checkmark to the Course Not Taught box located on the right side of the course in question. If you notice that a course is missing from the list, please contact Sabrina Crawford at crawford.sabrina@spcollege.edu At the bottom of this module, there is a section called Course Attachments that displays several columns (Course, Syllabus, Course Evaluation, Peer Evaluation, Other) and an Add button on the right side of each course. Each column has a different purpose as explained below. Adding your Syllabus file Before completing this module, it is recommended to have all the syllabi files on your computer. If you no longer have your original syllabi files, you can copy the syllabus text from MyCourses and paste it onto a Word file, and thus creating a new syllabus file. Adding a Classroom Observation file If you have been assigned a person to observe your class, then you might receive a scanned PDF copy of your Classroom Observation form (if not, you can request a copy from your classroom observer). To upload this form, click on the Add button located under the last column on the far-right side of the corresponding course. This action will open a pop-up window as shown in the next illustration. On the following steps, please select Course Evaluation instead of Syllabus.

8 Once you have clicked on the Add button indicated on the previous illustration, select Syllabus from the Type* dropdown menu. Then follow these steps: 1. Click on the Choose File button to open a file-browser window 2. Click on the corresponding syllabus file 3. Click the Open button. Here is a simplified version of the process. When ready, click on the Upload button to complete the upload process: Note: Please do NOT paste a URL from MyCourses since it will not be accessible outside of your MyCourses session.

9 SSI Data and Student Success Rates Data These two modules display the SSI scores and student success rates data for all the classes that you have taught so far during the current evaluation year, and they re automatically uploaded to Faculty180 every semester after grades have been processed for the full semester. Please visit for more information on the status of upcoming SSI and Student Success Rates Data updates. If you notice a duplicate entry (duplicate course title will be displayed in black color instead of blue color), you can delete it by clicking on the blue X icon located at the end of the line. If your data is completely missing from these two modules and affects your ability to complete the SPC Adjunct Evaluation Form , please contact Sabrina Crawford at crawford.sabrina@spcollege.edu Student comments You can access the student comments together with the most current version of your SSI data by clicking on the corresponding blue hyperlink under the Course Prefix Number Section column (please wait about 10 seconds for the data to load up since it is being retrieve from a different database). If the hyperlink is not working, please access your data by logging into the SSI Results Database available at under the section Access SSI and Grade Distribution Results. If you experience issues while browsing the SSI Results Database website, you can contact their support team at SSI_Admin@spcollege.edu SSI and Student Success Rates Narrative and Reflections For these two modules, please add an individual narrative for each semester that you have taught between summer of 2017 and spring of Next Year's Professional Development and Growth Plan Even though you can select a date that takes place in the future, please select Summer 2017 as the start date and Spring 2018 as the end date for this module, otherwise the form will filter out your entry for the current evaluation cycle.

10 Submitting your form Once you have completed your form and reviewed all the information for accuracy, click on the SUBMIT FORM (final step) button located on the top area of the screen as shown in the illustration below. If you just want to save your form and continue working on it at a later time, then click on Save and Go Back. Additionally, you can click on Preview CV for a printable overview of your form (please choose the correct type of form). L If you accidentally submit your form before completion, please send an to the electronic address provided at the very end of this tutorial requesting your form to be rejected and sent back to your Faculty180 Dashboard. Due dates The forms for this evaluation year opened on Nov. 16 th, Please keep in mind that there is a college wide closing date of June 30 th, 2018 at 11:59pm, and that your Department Chair or Program Director might provide you with an earlier due date. Please contact your Department Chair or Program Director for more information regarding the due date.

11 Adding your own comments Electronic Signature After submitting your form and nearing the end of the evaluation year, your Department Chair or Program Director will be reviewing your entries, conducting the evaluation, and leaving you notes for you to reply. If your form needs additional information, your Department Chair or Program Director will return the form back to your dashboard in Faculty180 and contact you letting you know that it needs attention. If this is the case, please disregard any automated messages indicating that your form was not approved, then log back in and make any necessary changes, then resubmit. Once the Department Chair s or Program Director s evaluation of your form is approved by your Department Dean, you should add your own comments in order to electronically sign your evaluation. To do so, please follow these steps: 1. Log onto Faculty Click on EVALUATIONS located on the left pane (you might need to scroll down on the left pane). 3. Look for the item SPC FACULTY EVALUATION AND DEAN APPROVAL PROCESS and click on the blue eyeball icon located on the right side of the page under the Evaluations column (you might need to scroll all the way to the right side). 4. Look for the item SPC FACULTY EVALUATION AND DEAN APPROVAL PROCESS followed by your Department Chair s or Program Director s name and click on the corresponding blue eyeball icon located on the right side of the page under the View/Respond column. When done reading the notes from your corresponding Dept. Chair or Program Director, scroll down to the bottom of the page and click on Cancel. The name of the process might be slightly different on your screen. 5. Look for the item SPC FACULTY EVALUATION AND DEAN APPROVAL PROCESS followed by your Department Dean s name and click on the corresponding blue eyeball icon located on the right side of the page under the View/Respond column. If it s showing as In Progress under the Evaluation Date column, then you have to wait for your Dean to approve it before you can add your own comments. The name of the process might be slightly different on your screen.

12 6. Once you click on the blue eyeball icon, the View/Respond page should load up on your screen after a few seconds. Scroll down and add your comments in the Response box. (Note: Even though your Dept. Chair or Program Director is the person assigned to evaluate your form, the comments are only visible to your Dean. Additionally, you might not see notes from your Dean, only from your Dept. Chair or Program Director). 7. When ready, scroll down to the bottom of the page and click on Save and Go Back. Keep in mind that you have a limited time to enter your own comments (about 30 days after the Dean Approval), which completes and electronically signs your evaluation. No further steps are required until next year s evaluation. All records of evaluations are maintained in Faculty180 for you to access and review. Printing your evaluation To open your completed evaluation form, click on the blue eyeball icon located under the View column of the section Evaluation Documents as shown on the illustration above. This will open a webpage in a new window or browser tab displaying your completed evaluation form. To print the webpage (or any webpage in your web browser) on a Windows computer, hold down the Ctrl key on your keyboard and then tap the P key on your keyboard. On a MAC computer, hold down the Command key on your keyboard, and then tap the P key on your keyboard. This will open the traditional printing window from where you can select the printer, amount of copies, and other options together with the print button. (Note: To print as a PDF document, select PDF from the list of available printers. If your SPC computer does not have the option to print as a PDF document, please contact your campus TRS team to have it installed). Please read this tutorial thoroughly. To troubleshoot technical issues in Faculty180 that affect your ability to complete your evaluation form (excluding The SSI Assessments website and MyCourses), the SPC Center of Excellence in Teaching and Learning has a Technical Support Specialist that you can contact at capobianco.marco@spcollege.edu