Building Illinois Electronic Documents Access
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1 Building Illinois Electronic Documents Access August 2009 Illinois State Library in Partnership with the Graduate School of Library and Information Science at the University of Illinois, Urbana-Champaign Legal Basis Amended law & administrative rules State Library Act (15 ILCS 320/21) assigns the library responsibility for making agency information Web accessible. 23 Illinois Administrative Code sets procedures for agency compliance. 1
2 Administrative Code Section a Requires State Agencies to submit: 40 copies of all publications, priced and nonpriced. If very few copies are printed, 3 instead of 40 is acceptable. Printed publications, publications distributed on a magnetic or optical medium or other tangible format are included. Include agency contact name, address, and phone number. Administrative Code Section b. &c. Require State Agencies to submit: A URL for any online publication with metadata. OR One electronic version of all published materials with metadata 2
3 the Web CEP High-Level System Architecture Diagram XML Web Site Descriptors Configuration Admin Script Users (browser) XML Spider Defaults Spider Launcher and Post- Processor Version Deposit L.S. Jackson June 17, 2005 WGET Web Spider Retrieved Sites Document Trees Retrieval Logs and Statistics CVS Version Control System OAI Metadata Provider Script mysql DBMS (Metadata) Apache Web Server Small-Scale Search Script 220 IL Agency Web Sites Archives Admin (browser) Key: Existing Technology New Data File Software Foundation Standards-based and mature opensource modified by Larry Jackson XML WGET spider CVS version control Apache Web server Swish-E search 3
4 Illinois Web Archival Without CVS Storage capacity required for a browseable archive L.S. Jackson 30 March 2004 ISL Systems Initiatives Slide 6 Storage in Bytes 20,000,000,000, ,000,000,000, ,000,000,000, ,000,000,000, ,000,000,000, ,000,000,000, ,000,000,000, Downloaded Cumulative CVS 6,000,000,000, ,000,000,000, ,000,000,000,
5 Electronic Documents of Illinois Permanent Public Access Analyzed as a Trusted Digital Repository Practical application Metadata needed for management Metadata for retrieval Outreach to creators EDI Distributed Architecture External View Agency User Metadata Generator Upload or Harvest WorldCat Find-It! Illinois Web User Depository Web Server Google, Yahoo, et al 5
6 EDI Distributed Architecture Metadata Generator Agency User Interface Upload or Harvest ISL Private Transmittal Facility First screening Assign PURL Second screening Send to Depository Public Depository Web Server Search Tools Web User Batch Ingest Data dump from Department of Revenue Required programming to crosswalk to our metadata. No updates Spreadsheets from Property Tax Appeal Board Processing is a year behind About 1000 per month 6
7 Illinois General Assembly Data Began: Online ftp:// / Back to 93rd GA, 2003 Available for FTP No authentication Backup tapes at the Archives Experimental harvests Working toward: Cooperation to understand database Authentication Backups outside Springfield Automated Document Access Surrogate Provides Provides State-GILSformat metadata to to Find-It! the compatible Find-It! search Illinois engines search engine for All all file file types types. Visible Metadata metadata made Version visible awareness for User users awareness with Re-states older versions metadata for Provide non-metadata to search non-metadata engines search (e.g., engines Google) (Google) Incorporates MARC, MARC HTTP wrapper data, mined or inferred metadata. L.S. Jackson 30 March 2004 ISL Systems Initiatives Slide 14 7
8 Compliant with both federal and state accessibility regulations Keyword Search 8
9 Hardware 3 new Sun Linux servers purchased in 2008; about 3TB each Located at the ICN POP in Champaign Server administration & back ups by CITES The Future Less staff at ISL and agencies Less funding More digital content Need to articulate our business case 9
10 Contacts Anne Craig, Director Suzanne Schriar, Assoc. Director, Automation & Technology Kathleen Bloomberg, Assoc. Director, Operations Joe Natale, Executive Assistant to the Director Connie Frankenfeld, Digital Programs Librarian Andrew Bullen, Information Technology Coordinator Larry Jackson, Senior Research Scientist UIUC 10
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