6 CENT MENU CERTIFICATION WEBINAR

Transcription

1 6 CENT MENU CERTIFICATION WEBINAR Illinois State Board of Education Nutrition and Wellness Programs Division October 11, 2012 In accordance with Federal law and U. S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C or call (800) (voice) or (202) (TTY). USDA is an equal opportunity provider and employer.

2 NEW FOOD BASED MEAL PATTERN

3 TMLS/NSLP-HHFKA-FBMP-NS.HTM

4 WHAT IS THE 6 CENTS CERTIFICATION? ISBE is required to certify that an SFA is in compliance with the new Food Based Meal Pattern requirements for lunch and breakfast, if applicable. If an SFA is certified, beginning October 1, 2012, that SFA is eligible to receive a performance-based reimbursement (additional 6 cents reimbursement) per lunch (free, reduced, and paid). Certification is NOT optional, it is REQUIRED by USDA for ALL SFAs participating in the National School Lunch/School Breakfast Programs.

5 ISBE 6 CENTS CERTIFICATION WEBSITE: MLS/NSLP-HHFKA-6CENT.HTM

6

7 THE CERTIFICATION PROCESS The certification process works as follows: SFA submits certification documentation to ISBE for all unique menu types within the SFA. Since aspects of the meal pattern are phased in over several years, SFAs must demonstrate compliance with those requirements in effect at the time of certification. SFAs must demonstrate compliance with lunch, and breakfast, if applicable. ISBE makes a certification determination within 60 days once all required documentation is submitted. ISBE conducts validation reviews (instead of administrative reviews (CRE)) of at least 25 percent of certified SFAs in SY

8 SUBMISSION TIMELINE Submitted documentation must reflect current meal service: Meals served in the calendar month or the preceding calendar month the certification materials are submitted. ISBE has 60 days to review documentation submitted. For SFAs that submitted certification documentation on or before September 30, 2012, ISBE has 60 days from October 1, 2012 to review certification materials and make a determination. As of today (October 11, 2012), ISBE has 2 certified SFAs with over 200 submitted. 8

9 SAMPLE SUBMISSION TIMELINES Sample A: If an SFA submits all required certification materials on August 15, 2012 with planned menus for October 1-5, 2012, ISBE has 60 days from October 1, 2012 to make a certification determination. If certified, 6 cents reimbursement would begin October 1, Sample B: If an SFA submits all required certification documentation on December 5, 2012, for menus the week of November 12-16, 2012, ISBE certifies on January 20, 2013, (within the 60 day requirements), ISBE must retroactively reimburse the additional 6 cents for all lunches served on or after November 1, Sample C: If an SFA submits all complete certification documentation on March 22, 2013 for menus the week of March 15-19, 2013, ISBE certifies on May 5, 2013, (within the 60 day requirements), ISBE must retroactively reimburse the additional 6 cents for all lunches served on or after March 1, NOTE: The SFA is entitled to the 6 cents back to the beginning of the month the menus represent.

10 CERTIFICATION OPTIONS Option 1, Nutrient Analysis School Food Authority (SFA) submits: One week of menus for each unique menu type or grade grouping; One Excel certification worksheet for each unique menu type or grade grouping; Nutrient analysis using USDA approved software in place of completing Simplified Nutrient Analysis tab of Excel worksheet; and Attestation Statement - One per SFA Option 2, Simplified Nutrient Analysis SFA submits: One week of menus for each unique menu type or grade grouping; One Excel certification worksheet with completed Simplified Nutrient Analysis tab for each unique menu type or grade grouping; and Attestation Statement - One per SFA Option 3: ISBE on-site review Not being used in Illinois at this time! 10

11 CERTIFICATION OPTION 1 SFAs must submit: One week of menus for each unique menu type offered Detailed menu worksheet Nutrient analysis of calories and saturated fat for each unique menu type using USDA Approved Nutrient Analysis Software Menu worksheet includes food items and quantities used to assess compliance Option 1 should be used by SFAs that are currently using USDA approved nutrient analysis software. SFAs do NOT have to purchase any software to complete the 6 cent certification. 11

12 CERTIFICATION OPTION 2 SFAs must submit: One week of menus for each unique menu type offered Detailed menu worksheet Simplified Nutrient Assessment of calories and saturated fat for each menu type 12

13 CERTIFICATION DOCUMENTATION 1. One Week of Lunch Menu, Breakfast Menu, if applicable Check Timeline for 6 Cent Certification 2. Menu Worksheets for Each Unique Menu Offered by Age Grade Group (Breakfast and Lunch) 3. Nutrient Analysis (Option 1) or a Simplified Nutrient Assessment (Option 2) (Lunch only) 4. Attestation Statement 13

14 MENU? For 6 cent certification, a menu is a descriptive list of all the reimbursable meals offered the week submitted for certification. If a school serves only one age grade group, they are expected to have ONE menu, regardless of the number of serving lines. SFAs may have a single menu for multiple schools (centralized meal service). SFAs must submit one week of lunch menus and breakfast, if applicable. Age Grade Groups K K

15 EXAMPLE 1: Sample 5 site SFA: 3 sites are elementary schools - grades K-5 1 site is middle school grades site is high school grade 9-12 Each site offers breakfast and lunch All Elementary schools follow the same lunch menu The middle school and high school have unique lunch menus All schools follow the same breakfast menu How many menus, including required certification documentation, will this SFA need to submit? 1 - Using the LUNCH K-5 Menu Worksheet 1 - Using the LUNCH 6-8 Menu Worksheet 1 - Using the LUNCH 9-12 Menu Worksheet 1 - Using the Breakfast K-12 Menu Worksheet This SFA will submit 4 Menus including the required certification. 15

16 EXAMPLE 2: Sample 3 site SFA: 2 sites are elementary/middle schools - grades K-8 1 site is high school grade 9-12 Each site offers lunch only All 3 sites have a unique lunch menu One of the elementary/middle schools offer the same menu to all students K-8 (1 - Using the LUNCH K-8 Menu Worksheet) One of the elementary/middle schools offers a menu to K-5 and a different menu to 6-8. How many menus, including required certification documentation, will this SFA need to submit? (1 - Using the LUNCH 9-12 Menu Worksheet) (2 - Using the LUNCH K-5 and the 6-8 Menu Worksheets) This SFA will submit 4 Menus including the required certification. 16

17 EXAMPLE 3: Sample single site SFA: 1 site is elementary/middle school - grades K-8 Site offers lunch and breakfast only Site offers the same breakfast and lunch menu to all students K-8 (1 - Using the BREAKFAST K-12 Menu Worksheet) (1 - Using the LUNCH K-8 Menu Worksheet) How many menus, including required certification documentation, will this SFA need to submit? This SFA will submit 2 Menus including the required certification. 17

18 ILLINOIS MENU WORKSHEET AND SIMPLIFIED NUTRIENT ASSESSMENT TOOL 18

19 ATTESTATION STATEMENT As part of certification, SFAs must attest: Compliance with all current meal pattern requirements. Documentation is representative of the ongoing meal service within the SFA. The minimum required food quantities for all meal components are available to students in every serving line. Certified SFAs must annually attest, through SY , to compliance with the meal pattern requirements, as new requirements are phased-in. The attestation must be provided to ISBE as an addendum to the permanent agreement between States and SFAs. 19

20

21 ELECTRONICALLY SUBMIT Electronically submit to ISBE at menu worksheets, simplified nutrient assessment tool or the nutrient analysis, and attestation statement. Once submitted, please allow up to 60 days for staff review.

22 SY VALIDATION REVIEWS An on-site visit conducted by ISBE to affirm that a certified SFA has been and continues to meet the updated meal patterns. During a validation review, ISBE must: Observe a meal service for each type of menu certified Review the school production records for observed meals Review the documentation submitted for certification ISBE must conduct random on-site validation reviews of at least 25 percent of SFAs certified via documentation (Options 1 and 2) 25 percent must include all large SFAs Must be completed by June 30,

23 6 CENTS CERTIFICATION TRAINING OPPORTUNITIES A recorded version of today s webinar will be posted to our website in the near future. ISBE staff will be available at various locations (schools/roes offices) during October/November This will provide an opportunity for one on one technical assistance inputting materials into the required IL menu worksheets and simplified nutrient assessment.

24 CONTACT US Illinois State Board of Education Nutrition and Wellness Programs Division 100 North First Street, W-270 Springfield, IL Telephone: 800/ in Illinois only 217/ Fax: 217/ ** Specific to 6 cents: nsl6cent@isbe.net Website: