HOW CRASH DIFFERS FROM PAPER CR-3

Transcription

1 HOW CRASH DIFFERS FROM PAPER CR-3 CRASH User Guide - 1

2 Version Control Date Version Author(s) Section(s) Update(s) 8/24/ S Kirkpatrick, J Castillo, H Campbell, D Williams, M McCormick, M Rodgers 10/17/ J Castillo, H Campbell, D Williams, M McCormick, M Rodgers 4/10/12 3 S Kirkpatrick, J Castillo, H Campbell, D Williams, M McCormick All All All Initial draft Archive of first printing new User Guide developed Document reviewed against release notes 4.1, 4.2, 4.3 and 4.4 for potential changes. Also updated some definitions and contact information contained herein. CRASH User Guide - 2

3 Overview Many of the differences between paper reporting and using the new CRASH application are negligible Investigators still have the same amount of time to submit reports and mandatory fields are still required to be filled out but some of the differences are where CRASH is generating a lot of excitement! Fewer returns for example, are making investigators very happy. Simple search, supplement and approval processes are also popular features of the CRASH application. A few notable differences have left investigators with some questions. This document lists those questions and their answers. What is the big deal about configuring my default fields? Investigator information is now entered in one location and will auto-populate on your reports. What s even better is that you can still edit these fields in the report if necessary (if, for instance, you re working outside of your district area for a night or a week ). Here s how you configure these fields: Select Configure My Default Fields and fill in the form that pops up under My Actions : CRASH User Guide - 3

4 Click on Save and your reports will now automatically have this information entered. These fields may be changed in the report by simply clicking on them and filling in the correct information or selecting another option (if District Area for example, will be provided a drop-down menu to choose from): CRASH User Guide - 4

5 What is Night Mode? Night mode is an option that changes the background to dark and the text to White for those investigators who may find this useful if they re working on a crash report in the dark. The reduced reflection is certainly easier on the eyes here s a screen shot of what night mode looks like: CRASH User Guide - 5

6 Where is the checkbox for Fatal? There is no checkbox for Fatal in the CRASH application. If an investigator enters an injury severity of K-Killed, the application will automatically indicate that it was a Fatal crash. How do I indicate that this is a Supplement report? The investigator does not have to indicate that a report is a supplement. When additional details are available the investigator will go back to the original report (via My Archived Reports) and open it by highlighting the report in question and selecting the Supplement button at the top of the screen. CRASH User Guide - 6

7 Do I have to enter page numbers on my CRASH report? No, the application will automatically provide the page number and number of pages on report images. Do I have to provide a CRASH ID and where do I enter this? Investigators do not provide a Crash ID the application will generate a unique ID once the crash is submitted. Does the CR-100 still apply to CRASH? Yes it does. You can access it directly from the application by selecting it from the upper right hand corner of your screen: How do I get Help with CRASH? Users can access help in one of three ways: Select the User Guide as above; Contact the Help Desk at Send an to TRF_CRASH@txdot.gov I keep getting an error on Restrictions and Endorsements why? The entering of Endorsements and Restrictions is a multi step process. First, an investigator must select the Endorsements and Restriction from the drop down list: CRASH User Guide - 7

8 Next select the button to the right to Add Endorsment or Add Restriction to the list for that person: CRASH User Guide - 8

9 To remove endorsements or restrictions simply click on the word Remove and the item will be removed. Why do I have to validate my report? The validation portion of CRASH is one of the features that is so helpful to investigators. By selecting Validate the investigator is having the application review the report for any possible errors that could cause a return: To correct the errors simply click on the text for a given error and the application will prompt for the information needed or take the user to the appropriate page to correct the error. Once the investigator has resolved all of the issues they select Revalidate : CRASH User Guide - 9

10 If no other errors show up the report is ready for submission. If additional errors are found repeat the steps above until all errors are resolved. Do my reports require approval? This decision is up to your Agency and the best person to check with regarding how the Agency is set up is your Agency Authorization Manager or your Agency Crash Manager. If your agency requires approval there may be one or two levels. If you are an approver on one or both levels your reports may not require approval. Your agency has the ability to customize this with regards to whether or not the crash report contains a fatal injury, if the body style of any unit in the crash is a Police Car or Motorcycle or if the Police / Fire on Emergency indicator is set to yes. I don t know how to use the Diagramming tool how can I get help? Users can get assistance with using the Diagramming tool a few ways: See the Diagramming Tool section of the CRASH User Guide; Access the Diagramming Tool and select Help in the Menu bar; or, Contact the Help Desk at or via at TRF_CRASH@txdot.gov CRASH User Guide - 10