New window [Bank transfers]

Transcription

1 New window [] The new window [] is implemented within to complete transfers between two bank accounts. Moreover, it is possible to print a letter to send the bank authorizing the operation. Working FINANCIAL/MAIN/TREASURY/BANK TRANSFERS Once the window displays, the user clicks on [New] and enters all required data. Mandatory fields are the ones marked with a yellow icon ( ): [Transfer date]: Date when the user desires the transfer is posted. [Amount]: Amount to transfer. [Origin bank account]: Account the money comes from. [Destination bank account]: Account the entered amount is transferred to. Page 1 of 8

2 Other fields which can be entered are: [Internal reference]: Free writing text visualized in the transfer entry. [Notes]: Free writing text. The text entered here is only visualized in this window and no other, even the print. [Origin bank concept]: An option from the menu displayed in the entry line corresponding to the origin bank can be selected. [Destination bank concept]: An option from the menu displayed in the entry line corresponding to the destination bank can be selected. Note: The system can get configured in order to set these two bank concepts as mandatory. Such setup must be requested to Lidera Soluciones as can only be made by database. Once all mandatory data are entered, the button [Save] is enabled. In case all has been satisfactory, the system confirms the transfer completion by displaying the next message: By clicking on [Ok], the next buttons get enabled: [See entry]: The system opens the [Book entries] window and shows the entry corresponding to the transfer just done. [Print]: The system displays the print preview of the authorization letter to the bank configured in the [Configurable texts] window (see Previous configurations section at the end of this bulletin). Page 2 of 8

3 In case there is not enough balance in the [Origin bank acc.] to complete the transfer by the specific amount, the system displays the following message: In the event that the transfer is tried in a date within an already closed period, the system displays a reporting message and blocks the operation. Page 3 of 8

4 The accounts implied in the transfer must have the same currency (see Previous configurations section at the end of this bulletin). Otherwise, the system reports it and stops the transfer. Finally, the transfer can be eliminated if desired by clicking on [Cancel transfer]. The system confirms the deletion with the next message: Furthermore, the field [Deactivation Date/Time] is added. It reflects the cancelation right moment. Page 4 of 8

5 Previous configurations FINANCIAL/MAINTENANCE/BANKS ACCOUNTS The [Currency] field appears in each bank file. A concrete currency must be specified for a concrete bank account. Page 5 of 8

6 In order to complete a transfer between banks, both must have the same currency, or such field empty. In case the field is empty, the system assumes the installation currency for the transfer. In addition, the message reporting the balance in the origin account is not enough, is displayed with the installation currency, independently from the bank account one. The system applies the exchange rate of the day selected in the [Transfer date] day, to exchange the amount into the installation currency. If the transfer is successfully completed, the system also applies the exchange rate of the selected date. On the other hand, the [Mail contact] field is added to the [Configuration] tab. It is possible to specify the contact person of the bank to whom the letter authorizing the transfer is sent to. This name can appear in the letter print if previously configured. The name that appears on such printout corresponds to the bank contact of the [Origin bank acc.]. Page 6 of 8

7 COMMON/MAINTENANCE/CONFIGURABLE TEXTS In order to create the authorization letter text, the [] [] and [Bank transfer letter] [Process] are selected. Where such letter exists, it is just selected in the [Description] menu. However, in case there is no letter, it is created by clicking on [New]. After clicking on [New], a [Description] is entered and the desired text in the [Text] field. It is possible to use the wildcards on the right part to ease this labor. The selected one gets added by double-clicking on it. The system replaces each wildcard by the corresponding datum in the printing, so each print satisfies its specific case. Page 7 of 8

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