ParkIT Application User Manual Page 1/63

Transcription

1 ParkIT Application User Manual Page 1/63

2 Version: v1.5 Document version: Table of Contents 1 Application overview Basic handling methods Main screen User authentication Operation of the authentication system Users Adding a new user Filtering and arrangement Editing Users Deleting users Roles Adding a new role Modifying roles Exporting roles Deleting roles Assigning Users and Roles Configuring roles and elementary permissions Tenant administration Companies Adding a new company Edit the data of the company Exporting the list of companies Deleting a company Persons Adding a new person Edit the data of person Exporting the list of persons Deleting a person Vehicles Vehicle colors Vehicle types Adding a new vehicle Edit vehicle Exporting the list of vehicles Deleting a vehicle Cards Adding a new card Card management: activation-inactivation, assignment-withdrawal, disabling...23 ParkIT Application User Manual Page 2/63

3 4.4.3 Card details Exporting the list of cards Delete a card Parking zones Adding new parking zones Editing parking zones Exporting parking zones Deleting parking zones Parking spots Adding new parking spots Editing parking spots Exporting parking spots Deleting parking spots Parking permissions Issuing new parking permissions Modifying parking permissions Exporting parking permissions Deleting parking permissions Importing parking permissions Permission Time Groups Adding new time groups Modifying time groups Exporting time groups Deleting time groups Private events Adding a new private event Modify the basic data of the event Modify the permissions assigned to the event Exporting the events Delete the event from the list Blacklist Adding new vehicle to the black list Modifying the black list data Exporting the black list Delete the vehicle from the black list Managing vehicles inside the parking lot Vehicle Lead-in Vehicle Lead-through Exporting the list of the vehicles which are inside Vehicle Lead-out Entry Log ParkIT Application User Manual Page 3/63

4 6 Control Center Display settings Entry event, functions Automatic entry process Re-reading plate numbers, manual modification Manual open, continuous open Contact Information ParkIT Application User Manual Page 4/63

5 1 Application overview ParkIT Application is delivered as a ready to install system, which meets the requirements of even complex vehicle access control projects, yet it is easy to install and configure. The application has a modern user interface, which can be used without installation by using the most common browsers. The main settings of the system can be performed through this interface. The CARMEN license plate recognition engine, which is known worldwide for its OCR accuracy and the module that handles the functions of the ParkIT camera are integral parts of the system. The design of the system allows the integration of third party devices, which can communicate through the interface of the system and carry out its function. The system contains an interface (API) to integrate various external systems through which the connected applications can reach the different functions of the system. Basic functionality: Configurable entry process, Handling of premises (one center, more premises), Handling of parking spots, zones and groups (companies), Handling of permissions (persons, vehicles, cards and time periods), Control functions (camera image, last entries, manual opening, lead out), Full logging 1.1 Basic handling methods The data handling methods known by the application and the surface elements follow the same schema: The elements of the data appear in a list. These lists can be aligned or filtered by clicking the column header. Operations (e.g. checking, editing or deleting details) that can be managed on the selected element can be found in the last column of the list. Usually, the lists have an export function. With the help of this function, the elements can be exported to Excel file for additional external usage. Verifications are applied at the entry/editing fields, which monitor the entry of the required fields and the correctness of the entered data. Before deleting, the system requires a confirmation. The system will warn the user if the action has other consequences besides deleting the selected item. The navigation path can be seen on the top of the page. This shows the users their current location within the application. Clicking on the elements of the navigation path within this hierarchy allows the user to navigate to the required location even without using the menu. ParkIT Application User Manual Page 5/63

6 2 Main screen The most often used functions can be accessed on the main screen. The displayed function list is not complete. The full menu can be opened in the upper right side of the screen. The number of the menu items may differ depending on rights. 3 User authentication 3.1 Operation of the authentication system The ParkIT authentication system structure: The smallest authentication element of the system is the elementary permission. A given group of the elementary permissions forms the roles. A user will have its permission after matching Users with the Roles. As it can be seen above, the elementary permissions cannot be assigned directly to the user. The full set of permissions is compromised of the sum of elementary permissions belonging to the roles of the user. The ParkIT system s elementary permissions are fixed and given. On the other hand, the roles, its names and the combination of the related elementary permissions can be formed by the user with the appropriate rights based on his/her own needs. With the help of the following detailed steps, a unique authentication system can be configured and maintained. ParkIT Application User Manual Page 6/63

7 3.2 Users The list of the users can be found in the Authentication / Users menu, the menu item with which you can access this menu is located in the menu bar on the right side of the screen. It includes the key user data (login name, status, and the date of the last modification). The detailed data ( ) of the user can be seen in the Operations column. Furthermore, it can be modified ( ) or deleted ( ) as well. A user will have permissions in the system that are defined in the assigned roles Adding a new user Go to the Authentication / Users menu. Click on the [New User] button, which can be found in the upper left corner of the screen. The following screen will appear: Enter all needed data, then click on the [Save] button. ParkIT Application User Manual Page 7/63

8 The new user will appear in the bottom line of the Users list: The system administrator of the company has the right to add a new user. After the user has been added, this new user can change the password provided by the system administrator Filtering and arrangement Filtering can be done according to the column content by clicking on the icon in the right corner of the given column title. To arrange the order of the list, click on the title of the column according to which you want the list to be organized in an alphabetical order. By clicking again, the order will be reversed. ParkIT Application User Manual Page 8/63

9 3.2.3 Editing Users Go to the Authentication / Users menu and select the user to be modified. Click the Modify ( ) icon in the Operations column: The following screen will appear: Modify the necessary data and click on the [Save] button to finalize the modification. The modification can be done by clicking the [Modify] button in the Operations / Details ( ) view, as this action will direct you to the same screen that can be seen above Deleting users Go to the Authentication / Users menu and search for the given user s line. Click on the Delete ( ) icon in the Operations column on the right side of the screen. Before deleting the user, the system will ask for confirmation in a yellow window that appears in the upper part of the screen: ParkIT Application User Manual Page 9/63

10 To delete the user click on the [OK] button, otherwise click on the [Cancel] button. 3.3 Roles The role is the group of the given elementary permissions. An elementary permission can be assigned to several roles. By assigning a given user to a given role(s), the user will have all those permissions to the system, which belong to the role in question. The name, number and the corresponding elementary permissions of the roles can be modified or even deleted at any time by the user who has the appropriate rights. The list of the roles can be found in the Authentication / Roles menu: In the Operations column you can view the detailed data of a role, modify or even delete a role by clicking on the corresponding icons. Use ( ) to view the detailed data, ( ) to modify and ( ) to delete. By clicking on the column title, the list can be ordered alphabetically, or can be filtered by clicking on the filter icon on the right corner of a given column Adding a new role Go to the Authentication / Roles menu and click on the [New role] button on the upper left side of the screen. The following screen will appear: Enter the name and a short description of the role, then click on the [Save] button. ParkIT Application User Manual Page 10/63

11 3.3.2 Modifying roles Go to the Authentication / Roles menu, and search for the role to be modified. Click on the Modify ( ) icon in the Operations column. The following screen will appear: Modify the necessary data, then finalize the changes by clicking on the [Save] button. The modification can be done by clicking the [Modify] button in the Operations / Details ( ) view, as this action will direct you to the same screen that can be seen above Exporting roles The list of the roles can be exported to an Excel spreadsheet by clicking the [Export to excel] button. To access the downloaded file, click on the symbol in the upper right corner of the browser window. The Downloads panel will appear which will display the downloaded file. To open / save the file, right click on the file and select the desired option. Please be aware that the process described here applies only if you are using Mozilla Firefox, if you are using a different browser this process may differ. ParkIT Application User Manual Page 11/63

12 3.3.4 Deleting roles Go to the Authentication / Roles menu. Select the company to be deleted and click the Delete ( ) icon in the Operations column. 3.4 Assigning Users and Roles The users can be assigned to their roles in the Authentication / User Roles menu. Enter the menu, where the following screen will appear: The current roles can be seen in the rows, the users are found in the columns. The green checkmark ( ) indicates which user is assigned to which role, the grey ( ) icon indicates that the user and the role are not assigned to each other. Click on the [Edit user roles] button to assign new roles to users or to modify the existing user role combinations. All checkboxes will become active: Tick the appropriate checkbox to assign elements to each other. A yellow window will appear on the top portion of the screen confirming that the item was updated successfully: This confirmation also indicates that the changes were saved successfully. To exit, click on the [Back] button. ParkIT Application User Manual Page 12/63

13 3.5 Configuring roles and elementary permissions The group of the elementary permissions belonging to a given role can be viewed or modified in the Authentication / Role Permissions menu. The green checkmark ( ) indicates that the elementary permissions is assigned to the role, the grey ( ) icon indicates that a permission is not assigned to a role. Click on the [Edit role permissions] button for modification. The following screen will appear: A new elementary permission can be added or deleted by checking or unchecking the active checkboxes. The system will confirm every assignment or cancellation with a yellow window that appears on the upper portion of the screen: To exit, click on the [Back] button. ParkIT Application User Manual Page 13/63

14 4 Tenant administration 4.1 Companies The list of the companies is available in the Tenant administration / Companies menu. Company: every company / organization to whom at least one person / vehicle / card is assigned which the access and exit of has to be managed in the ParkIT Application. Entering this information is not necessary in case of private individuals, but it is recommended to enter the name of the given person into the Company field as well to support searching / filtering tasks later on Adding a new company Go to the Tenant administration / Companies menu where the list of the added companies can be seen: Click on the [New Company] button. The following screen will appear: ParkIT Application User Manual Page 14/63

15 Enter the data and click on the [Save] button to finalize the process. The new company and its data will appear in the list: Edit the data of the company Go to the Tenant administration / Companies menu and select the company to be modified. Click on the Modify ( ) icon in the Operations column. The following screen will appear: Modify the necessary data and finalize the modification with the [Save] button. The modification can be done by clicking the [Modify] button in the Operations / Details ( ) view, as this action will direct you to the same screen that can be seen above. ParkIT Application User Manual Page 15/63

16 4.1.3 Exporting the list of companies The list of the companies can be exported to an Excel spreadsheet by clicking on the [Export to excel] button. To access the downloaded file, click on the symbol in the upper right corner of the browser window. The Downloads panel will appear which will display the downloaded file. To open / save the file, right click on the file and select the desired option. Please be aware that the process described here applies only if you are using Mozilla Firefox, if you are using a different browser this process may differ Deleting a company Go to the Tenant administration / Companies menu. Select the company to be deleted and click on the Delete ( ) icon in the Operations column: The system asks for confirmation before deleting: To delete the company click on the [OK] button, otherwise click on the [Cancel] button. ParkIT Application User Manual Page 16/63

17 4.2 Persons The list of the persons is available in the Tenant administration / Persons menu Adding a new person Go to the Tenant administration / Persons menu and click on the [New person] button. The following screen will appear: Enter the name of the person and (if he or she is not a private individual) select the company to which the person belongs to. Add a note if necessary. Click on the [Save] button to finalize the process. The new person will appear in the list: ParkIT Application User Manual Page 17/63

18 4.1.2 Edit the data of person Go to the Tenant administration / Persons menu and select the person to be modified. Click on the Modify ( ) icon in the Operations column. Modify the necessary data and click on the [Save] button to finalize the process. The modification can be done by clicking on the [Modify] button in the Operations / Details ( ) view, as this action will direct you to the same screen that can be seen above Exporting the list of persons To access the downloaded file, click on the symbol in the upper right corner of the browser window. The Downloads panel will appear which will display the downloaded file. To open / save the file, right click on the file and select the desired option. Please be aware that the process described here applies only if you are using Mozilla Firefox, if you are using a different browser this process may differ Deleting a person Go to the Tenant administration / Persons menu. Select the person to be deleted and click on the Delete ( ) icon in the Operations column. 4.3 Vehicles All vehicles belonging to a company or a person can be found in the Tenant administration / Vehicles menu. ParkIT Application User Manual Page 18/63

19 The system contains all data (license plate, area code nationality, vehicle type, vehicle color, person name and company name) necessary to identify and handle all vehicles Vehicle colors The system includes a broad list of colors by default which can be added to a vehicle, you can find these in the Tenant administration / Vehicle colors menu Adding a new vehicle color If the required color cannot be found in the list of the vehicle colors, it can be added by clicking the [New item] button. The following screen will appear: Add the name of the color and click the [Save] button to finalize the process. The new color will appear in the list. ParkIT Application User Manual Page 19/63

20 4.3.2 Vehicle types The system contains a wide range of potential types of vehicles in the Tenant administration / Vehicle types menu by default. The type in question can be modified ( ) or deleted ( ) in the Operations column. Furthermore, a new type can be added by clicking the [New item] button Adding a new vehicle Go to the Tenant administration / Vehicles menu and click on the [New vehicle] button. The following screen will appear: Add the necessary data and click on the [Save] button to save the new vehicle. ParkIT Application User Manual Page 20/63

21 Data that can be added from the drop down lists have to be added to the lists beforehand in the menu that manages the data. For example: if the necessary vehicle type cannot be found in the list, it has to be added in the Vehicle Type menu. All fields are required to be filled, except the note field. The area code field will appear only if the administrator turned on the nationality handling in the configuration of the application. Meaning of the area codes: countries in Europe states in the USA regions in certain Middle Eastern countries Edit vehicle Go the Tenant administration / Vehicles menu and select the vehicle to be modified. Click on the Modify ( ) icon in the Operations column: The following screen will appear: Modify the necessary data and finalize the process with the [Save] button. ParkIT Application User Manual Page 21/63

22 The modification can be done by clicking the [Modify] button in the Operations / Details ( ) view, as this action will direct you to the same screen that can be seen above Exporting the list of vehicles Go to the Tenant administration / Vehicles menu and click on the [Export to excel] button: To access the downloaded file, click on the symbol in the upper right corner of the browser window. The Downloads panel will appear which will display the downloaded file. To open / save the file, right click on the file and select the desired option. Please be aware that the process described here applies only if you are using Mozilla Firefox, if you are using a different browser this process may differ Deleting a vehicle Go to the Tenant administration / Vehicles menu and select the vehicle to be deleted. Click on the Delete ( ) icon in the Operations column. 4.4 Cards The list of cards required for entry / exit can be found in the Tenant administration / Cards menu. The status of these cards can be managed here. Furthermore, they can be assigned to companies / persons and can also be withdrawn or disabled. Use the withdrawal option if the person returned his/her card, which can be later given to someone else. Disable a card if the person reports that the card was lost and you want to forbid its use until it is found. ParkIT Application User Manual Page 22/63

23 The register contains all data necessary to identify and handle all cards. Two new features are added to the Operations column in this menu: - Card assignment ( ) - Card withdrawal ( ) - Disable card ( ) Adding a new card Go to the Tenant administration / Cards menu and click on the [New card] button. The following screen will appear: Input the card number in the corresponding field and set its status (Active/Inactive). Click on the [Save] button to save these settings Card management: activation-inactivation, assignment-withdrawal, disabling Use the icons in the Operations column in the Tenant administration / Cards menu to manage the cards: - Card assignment ( ) - Card withdrawal ( ) - Disable card ( ) ParkIT Application User Manual Page 23/63

24 Card issuance Go to the Tenant administration / Cards menu and select the card in question then click on the Card Assignment ( ) icon in the Operations column: Provide all the necessary data and click on the [Save] button Card withdrawal Go to the Tenant administration / Cards menu and select the card in question, then click on the Card withdrawal ( ) icon in the Operations column. The system asks for confirmation before execution: To confirm the card withdrawal click on the [OK] button, otherwise click on the [Cancel] button Disabling a card Go to the Tenant administration / Cards menu and select the card in question, then click on the Disable card ( ) icon in the Operations column. The system asks for confirmation before the execution: ParkIT Application User Manual Page 24/63

25 To disable the card click on the [OK], button otherwise click on the [Cancel] button. The system does not allow entry with a disabled card Activate card Go to the Tenant administration / Cards menu and select the card in question, then click on the Activate icon in the Operations column. The system asks for confirmation before the execution: To activate a card click on the [OK] button, otherwise click on the [Cancel] button Card details Go to the Tenant administration / Cards menu and select the card to be modified. Click on the Details ( ) icon in the Operations column: The following screen will appear: ParkIT Application User Manual Page 25/63

26 4.4.4 Exporting the list of cards Go to the Tenant administration / Cards menu and click on the [Export to excel] button. To access the downloaded file, click on the symbol in the upper right corner of the browser window. The Downloads panel will appear which will display the downloaded file. To open / save the file, right click on the file and select the desired option. Please be aware that the process described here applies only if you are using Mozilla Firefox, if you are using a different browser this process may differ Delete a card Go to the Tenant administration / Cards menu and select the card to be deleted. Click on the Delete ( ) icon in the Operations column. The system asks for confirmation before the execution. To delete a card click on the [OK] button, otherwise click on the [Cancel] button. ParkIT Application User Manual Page 26/63

27 4.5 Parking zones The administration of the parking lot can be managed in the Parking lot administration menu that will be presented in detail in the following chapter. A parking lot can be divided into parking zones. The smallest unit of a parking zone is the parking spot. Any number of parking zones can be created within the system, they can also be freely named. Providing parking zones is compulsory for the entry logic to work, because the system handles the entry per lane and the lane s basic feature is the zone linked by that lane. Go to the Parking lot administration / Parking zones menu. The following screen will appear: The parking zone can be deleted and its name can be modified in the Operations column Adding new parking zones Go to the Parking lot administration / Parking zones menu and click on the [New item] button. The following screen will appear: Enter the name of the new zone and click on the [Save] button. ParkIT Application User Manual Page 27/63

28 The new item will appear in the list: Editing parking zones Go to the Parking lot administration / Parking zones menu and select the zone to be modified. Next, click on the on the Modify ( ) icon in the Operations column. Change the desired data, and then save the modifications by the [Save] button Exporting parking zones Go to the Parking lot administration / Parking zones menu and click on the [Export to excel] button Deleting parking zones Go to the Parking lot administration / Parking zones menu and select the card to be deleted. Click on the Delete ( ) icon in the Operations column on the right side of the screen. ParkIT Application User Manual Page 28/63

29 4.6 Parking spots Go to the Parking lot administration / Parking spots menu. You will be presented with a list displaying all parking spots which will be sorted according to zones, types, status, code and name of the tenant. The details of a certain parking spot can be viewed with ( ), edited with ( ) or deleted with ( ) in the Operations column. A parking permission can only be assigned to a zone if a parking spot is recorded Adding new parking spots Go to the Parking lot administration / Parking spots menu and click on the New parking spot icon: Input the necessary data and save the changes by clicking the [Save] button. ParkIT Application User Manual Page 29/63

30 Parking spot type: defines the type of the vehicle which will stay in this spot (For example: motorcycle, car, truck) Status: whether the parking spot can be used or not (provides only information) Parking spot zone: input the zone where the parking spot can be found Parking spot code: identification of the spot; multiple items (e.g.: 11;12;21 ) ranges (e.g.: , A11-A30, G001-G120 ) or even a combination of them (e.g.: A01-A20;B100- B140;F10;225 ) can be given Editing parking spots Go to the Parking lot administration / Parking spots menu and select the parking space to be modified. After that click on the on the Modify ( ) icon in the Operations column. The following screen will appear: Modify the necessary data then click on the [Save] button to finalize the changes. The modification can be done by clicking the [Modify] button in the Operations / Details ( ) view, as this action will direct you to the same screen that can be seen above. ParkIT Application User Manual Page 30/63

31 4.6.3 Exporting parking spots Go to the Parking lot administration / Parking spots menu and click on the [Export to excel] button Deleting parking spots Go to the Parking lot administration / Parking zones menu and select the parking spot to be deleted. Click on the Delete ( ) icon in the Operations column on the right side of the screen: 4.7 Parking permissions Parking permissions can be issued for an active card that has been issued previously. The current permissions can be found in the Parking lot administration / Parking permission menu. As it can be seen in the image below, when the permission is assigned to a Card or a License plate of a vehicle, the name of the Company and the Person will not appear on the screen: This has to do with the hierarchy of the permissions. Searching for the permissions belonging to the person who wants to enter is done the following way: 1. card number 2. vehicle 3. person 4. company Based on the permission found first, the system checks how many vehicles there currently are in the parking lot with that permission, if this number is less than the number specified in the ParkIT Application User Manual Page 31/63

32 permission, the person who wants to enter is allowed to enter. If the permission is not valid, the system will continue the search. Examples for complex permissions without using card: A permission is found by the system belonging to the license plate of a car that is not inside the parking area. The system will let the vehicle in. The vehicle belonging to the license plate that was read does not have a permission, but the person assigned to the car has one and there is no vehicle inside with this permission. The system will let the vehicle in. There is no permission assigned to the license plate that was read, but the vehicle is recorded in the system. The owner of the vehicle has no entry permission, but his/her company has entry permission for five vehicles. Only three vehicles are inside the parking lot so far. In this case, the system lets this person in. There is no permission for the license plate, but the vehicle is recorded in the system. The owner of the vehicle has no entry permission, but his/her company has entry permission for five vehicles. Five vehicles are inside the parking lot so far. In this case, the system does not let this person in. Examples for complex permissions with cards: The person who wants to enter identified himself with a card. A permission can be found for the card and with this permission, no one is inside the parking lot. In this case, the system lets this person in. The person who wants to enter has no card. The system finds a permission belonging to the license plate of the vehicle. The vehicle is not inside the parking lot. The system lets this person in. The person, who wants to enter, identified himself with a card. There is a permission for this card valid for one vehicle, but somebody is already inside the parking lot with this permission. The system finds a permission belonging to the license plate, and no one is inside the parking lot with this permission. In this case, the system lets this person in. The described case is possible if the owner of the card with an entry permission enters the parking lot with his or her own car, but then leaves without the car. Afterwards the person comes back and enters the parking lot with a company car which has a permission of its own. Therefore, the system lets him in. The person who wants to enter identified himself with a card. There is a permission for this card valid for one vehicle, but somebody is already inside the parking lot with this permission. There is no permission for the license plate, but the vehicle is recorded in the system. The owner of the car has permission for one vehicle and no one is inside the parking lot with this permission. The system lets this person in. ParkIT Application User Manual Page 32/63

33 The person who wants to enter identified himself with a card. There is a permission for this card which is valid for one vehicle, but somebody is already inside the parking lot with this permission. There is no permission for the license plate, but the vehicle is recorded in the system. The owner of the vehicle has no entry permission, but the owners company has entry permission for five vehicles. Three of them are inside the parking lot with this entry permission. The system lets this person in. For this reason, when recording permissions, the system helps the user in searching data by sorting based on hierarchy: When selecting a Company, Persons/Vehicles/Cards will be filtered based on the given Company. When selecting a Person, Vehicles/Cards will be filtered based on the given Person. When selecting a Vehicle, Cards will be filtered based on the given Vehicle. When saving, more values can be chosen from these four options. However, for the permission only the lowest level of the hierarchy is saved. With this method, it is possible to solve a number of situations for example: Three vehicles and one entry permission is assigned to a person in the system. If he wants to enter with any of these vehicles, the system will let him in. However, two of his vehicles are not allowed to be in the parking lot at the same time. A company has permissions for five parking spots. This company has 8 employees and 11 vehicles. Thus, the system will only let the first five vehicles in. However, the head of the company has an individual permission. Therefore, the company has six parking spots. One of them can be used only by the head of the company, and the rest by the employees Issuing new parking permissions Parking permissions can be issued for an active and issued card, vehicle, person, company, specific parking zone, and parking spot for a specific period. Issuing a new parking permission is faster if the data that needs to be permitted already exists in the system. However, this data can also be entered when the permission is issued. Go to the Parking lot administration / Parking permissions menu and click on the [New permission] button. ParkIT Application User Manual Page 33/63

34 The following screen will appear: If during the issuance no companies, persons or license plates are saved or no card is issued, then click on the plus sign next to the item that you want to add. Depending on which you click on, one of the following windows will appear (obviously if you click on company, the new company window will pop-up, if you click on person, the new person window will pop-up etc.). ParkIT Application User Manual Page 34/63

35 With the help of these windows you can save new data to the system. A warning will appear if you have not selected a person, vehicle or a company before clicking on the plus sign next to card. You cannot issue a card until either a person, vehicle or company is selected. ParkIT Application User Manual Page 35/63

36 Provide the needed data, then click on the [Save] button. When selecting the data it is not necessary to add a person or a company. You only need to select a license plate to which the permission will be assigned to. The system will automatically fill in the missing data. Of course, if you are not sure which license plate you have to add, you can filter license plates by selecting a name or a company. The zone includes the parking zone in which the vehicle can be parked. However, more zone transit permissions can be saved, because the designated target zone might be accessed only through another zone(s), e.g. to the -2 level through the -1 level. If more than one permission is issued, it will be not possible to specify the parking spot. Providing the time period is not necessary. If nothing was selected then the permission can be used without a time restriction. If needed, a so-called office work schedule time period can be saved, according to which the vehicles with limited permission can enter only on weekdays from 07:00 until 18:00. ParkIT Application User Manual Page 36/63

37 Permissions with time limitations can be saved with the values of the Valid from and Valid To fields (neither of them is mandatory). For example, a permission which is valid for a given month. Additionally you can also issue simplified permissions. In the Control Center when a vehicle arrives an avatar icon will appear beside the license plate in live view. By clicking on the avatar, a pop-up window will appear in which the system will automatically enter a license plate and an expiry date. By default the permission is valid for two hours starting from the time the pop-up window appeared. When using this method the only parameter that you have to set manually is the zone where the permission is valid. If this is done, click on [Save] Modifying parking permissions Data of an existing permission can be edited and modified as follows: Go to the Parking lot administration / Parking permissions menu and search for the given permission. Click on the Modify ( ) icon in the Operations column: ParkIT Application User Manual Page 37/63

38 The following screen will appear: Modify the needed data, then finalize them by clicking on the [Save] button. The modification can be done by clicking the [Modify] button in the Operations / Details ( ) view, as this action will direct you to the same screen that can be seen above. ParkIT Application User Manual Page 38/63

39 It is important to note that the item to which the permission is assigned, is highlighted green by the system. ParkIT Application User Manual Page 39/63

40 4.7.3 Exporting parking permissions Go to the Parking lot administration / Parking permissions menu and click on the [Export to excel] button. To access the downloaded file, click on the symbol in the upper right corner of the browser window. The Downloads panel will appear which will display the downloaded file. To open / save the file, right click on the file and select the desired option. Please be aware that the process described here applies only if you are using Mozilla Firefox, if you are using a different browser this process may differ Deleting parking permissions Go to the Parking lot administration / Parking permissions menu and search for the permission to be deleted. Click on the Delete ( ) icon in the Operations column, which is on the right side of the screen: Before deletion, the system will ask for confirmation in a yellow window, which appears in the upper portion of the screen. To delete a parking permission click on the [OK] button, otherwise click on the [Cancel] button Importing parking permissions The system provides possibility to import parking permissions with corresponding data from a Microsoft Excel format file with appropriate content. More information about this function can be found in the Administration Manual. ParkIT Application User Manual Page 40/63

41 4.8 Permission Time Groups Time periods can be assigned to the permissions depending on how much limitation is needed regarding the person s movement in the building / parking lot. To support this, you can set up an unlimited number of time periods with optional lengths in the system. More time periods can be specified per permission. The list of the actual time periods can be checked or edited in the Parking Lot Administration / Permission Time Groups menu: ParkIT Application User Manual Page 41/63

42 4.8.1 Adding new time groups Go to the Parking Lot Administration / Permission Time Groups menu, and click on the New time group icon: Enter the name of the time group and a description if necessary, and then mark the cells with the mouse including the given period. ParkIT Application User Manual Page 42/63

43 For expanding and narrowing a marked cell range (time period), move the given cell frame with the help of the mouse. Another method to create a time period is to click on a cell of the given day. The following screen will appear: For deleting a marked time period click on the (X) icon on the upper right corner of the given cell frame Modifying time groups Go to the Parking lot administration / Permission Time Groups menu, search for the time period to be modified, and click on the Modify ( ) icon at the Operations column: ParkIT Application User Manual Page 43/63

44 The following screen will appear: Change the required data, then click on the [Save] button. The modification can be done by clicking the [Modify] button in the Operations / Details ( ) view, as this action will direct you to the same screen that can be seen above Exporting time groups Go to the Parking lot administration / Permission Time Groups menu, and click on the [Export to Excel] button. To access the downloaded file, click on the symbol in the upper right corner of the browser window. The Downloads panel will appear which will display the downloaded file. To open / save the file, right click on the file and select the desired option. Please be aware that the process described here applies only if you are using Mozilla Firefox, if you are using a different browser this process may differ. ParkIT Application User Manual Page 44/63

45 4.8.4 Deleting time groups Go to the time period s proper line in the Parking lot administration / Permission Time Groups menu and search for the given time period. Click on the Delete ( ) icon, which is on the right side of the screen in the Operations column: Before deletion, the system asks for confirmation in a yellow window, which appears in the upper portion of the screen: To delete a time group click on the [OK] button, otherwise click on the [Cancel] button. 4.9 Private events The ParkIT Application provides the possibility to manage the permissions of a private event. In case of a private event, every valid permissions becomes inactive and only those vehicles / persons / companies are allowed entry which are assigned to the event. The administration of the private event can be found in the Parking lot administration / Private events menu: ParkIT Application User Manual Page 45/63

46 With the corresponding icons in the Operations column the data of an event can be edited ( ), the assigned permissions can be modified ( ), its details can be viewed ( ), and the given vehicles can be deleted ( ) from the list Adding a new private event Go to the Parking lot administration / Private events menu and click on the [New private event] button: Enter the name and the time of the event (if necessary fill in the note field) then save all data with the [Save] button Modify the basic data of the event Go to the Parking lot administration / Private events menu, search for the event to be modified and click on the Modify ( ) icon in the Operations column Modify the permissions assigned to the event Go to the Parking lot administration / Private events menu, search for the event to be modified and click on the Modify permissions ( ) icon in the Operations column. ParkIT Application User Manual Page 46/63

47 After clicking the button, the data of the event will appear with the list of the known permissions. In the Operations column of this interface you can assign the listed permission with ( ), or you can disable previously assigned permissions with ( ). Additionally, it is also possible to view the details of a permission with ( ) Exporting the events Go to the Parking lot administration / Private events menu and click on the [Export to Excel] button. To access the downloaded file, click on the symbol in the upper right corner of the browser window. The Downloads panel will appear which will display the downloaded file. To open / save the file, right click on the file and select the desired option. Please be aware that the process described here applies only if you are using Mozilla Firefox, if you are using a different browser this process may differ Delete the event from the list Go to the Parking lot administration / Private event menu and select the event to be deleted. Click on the Delete ( ) icon, which is on the right side of the screen in the Operations column. ParkIT Application User Manual Page 47/63

48 4.10 Blacklist Vehicles, which are prohibited to enter can be placed on a Blacklist. The system checks this list automatically at each entry event (if in the system configuration the black list operation is switched on). If a vehicle that is on the blacklist wants to enter to the parking lot, the system will not open the barrier and it will warn the operator. The blacklist can be found in the Parking lot administration / Black list menu: With the corresponding icons the data of a vehicle can be edited ( ( ) or it can be deleted ( ) from the list in the Operations column. ), its details can be viewed Adding new vehicle to the black list Go to the Parking lot administration / Black list menu and click on the [New item] button: Enter the vehicle s license plate number, write a note if needed, then click on the [Save] button Modifying the black list data Go to the Parking lot administration / Black list menu, search for the vehicle to be modified and click on the Modify ( ) button in the Operations column: ParkIT Application User Manual Page 48/63

49 Exporting the black list Go to the Parking lot administration / Black list menu and click on the [Export to Excel] button Delete the vehicle from the black list Go to the Parking lot administration / Black list menu, search for the vehicle to be deleted and click on the Delete ( ) icon at the Operations column Managing vehicles inside the parking lot Used for handling the vehicles which are inside the parking lot. The list can be found in the Occupied Parking Spots menu: With the help of the proper icons in the Operations column, we can check the details ( ) of a reserved parking place, or a given vehicle can be transferred to another zone, or lead out from the parking lot Vehicle Lead-in If we discover that a vehicle is inside the parking lot, but is not recorded in the system, it is possible to record it manually if the user has the proper rights. ParkIT Application User Manual Page 49/63

50 Go to the Occupied Parking Spots menu and click on the [Lead-in] button: Enter the needed data, then click on the [Save] button (the system will log this operation) Vehicle Lead-through Go to the Occupied Parking Spots menu, search for the vehicle to be modified and click on the Lead-through icon in the Operations column. The following screen will appear: Change the required data then click on the [Save] button (the system will log this operation) Exporting the list of the vehicles which are inside Go to the Occupied Parking Spots menu and click on the [Export to Excel] button. ParkIT Application User Manual Page 50/63

51 Vehicle Lead-out Go to the Occupied Parking Spots menu, search for the vehicle to be led out and click on the Lead-out icon in the Operations column. The system displays the element s basic data and requires justification for leading out: After justification has been given, with the [Save] button the vehicle will be led out from the list (the system will log this operation). ParkIT Application User Manual Page 51/63

52 5 Entry Log The system logs all the entry events of the ParkIT Application. The event list is available from a common user interface. The entry log can be found in the Entry log menu: We can arrange the list in order by clicking in the column s letterhead. The list can be filtered as well. The result list can be exported to a Microsoft Excel file, where statistical queries can be created. ParkIT Application User Manual Page 52/63

53 An event s details ( ) can be seen with the help of the proper icon in the Operations column: ParkIT Application User Manual Page 53/63

54 6 Control Center The Control Center supports the security guard s tasks. The entry events can be followed in this interface. At different events, the user can intervene with the automatic entry process 6.1 Display settings When you first start the application, a basic interface will appea, on which the necessary camera images can be placed. Simply click on the placeholder: The list of the recorded cameras will appear in the system: ParkIT Application User Manual Page 54/63

55 The camera image you chose from the list will appear on the interface: Additional camera images can be added to the system by clicking on the empty box. You can add the same camera to the interface several times. This feature is useful because with the icon you can switch the displayed image to show the events of the lane belonging to the camera. The number of cameras that can be added equals the number panels in the layout. ParkIT Application User Manual Page 55/63

56 Once the layout is filled, additional elements cannot be added to the interface. To exchange a camera, an existing camera must be removed using the icon. To change the layout of the cameras click on the icon and the list of optional layouts will appear: ParkIT Application User Manual Page 56/63

57 When selecting a new layout it is important to note that you can only choose a layout which has at least the same number of panels as the previous one. If you have chosen an appropriate layout the layout will change to the selected one: The system automatically saves the selected layouts to the users. As a result, when you use the application again, the system will automatically load the layout that was last used. Multiple layout arrangements can be managed and saved for later use. To do this, click on the icon in the upper right corner of the screen. A surface will appear where the user can create a new layout that is empty, or duplicate existing ones for editing. Finally, the already existing layouts can also be selected from this interface. ParkIT Application User Manual Page 57/63

58 The default layout is fixed and always exists; the rest however can be freely renamed or deleted with the icons appearing under the name of the layout: To switch from one layout to another, click on the layout you want displayed. By clicking on the full screen view: icon on any of the images, the screen of the given camera will change to You can exit from this view by clicking on the ESC button or on the icon. Click on an event that is on the list of events belonging to the lane of the camera to view its detail. The selected event s detailed data will appear in a separate window: You can exit this window by clicking on the icon, in the upper right corner. ParkIT Application User Manual Page 58/63

59 If the system saved camera images for the given event, then those will also appear in the event details (these can be the images of the license plate recognition camera or the overview camera). Saving the images depends on the configuration settings of the application, the instruments assigned to the lane, and the script which controls the entry. 6.2 Entry event, functions Automatic entry process At the start of the entry process (e.g. when the inductive loop sends a signal), the given lane s camera image and its event list frame will change to yellow. This indicates that the system is processing an entry event. A status message will appear in the upper left corner of the camera image. This shows the current process, e.g. License plate recognition process. During the entry process, a field will appear in the bottom right corner containing the recognized license plate. The Empty caption indicates that there is no appropriate license plate yet: ParkIT Application User Manual Page 59/63

60 If the license plate recognition was successful, depending on the settings, the system will check the permission of the vehicle that wants to enter. If the vehicle has permission to enter, the system opens the barrier (if assigned to the lane). The frame will change to green if the permission check is successful. The status of the barrier can be seen in the upper right corner of the screen, it is symbolized by a barrier icon, which will turn green if the car was allowed entry. However, if the vehicle does not have permission, the frame will turn red. It does not matter whether or not the entry was permitted / rejected / failed; at the end of the entry process, the application will create a note in the entry log. The new element will appear in the event list, belonging to the given lane. ParkIT Application User Manual Page 60/63

61 6.2.2 Re-reading plate numbers, manual modification It is possible that the license plate recognized by the system is incorrect. This can happen for example if the license plate is snowy or dirty. In this case, the user can take two possible actions: With the icon next to the license plate, you can instruct the system to read the license plate once more, from another image. You can correct the recognized license plate if you click on the empty or the recognized license plate. The system will record the correction and will save the license plate that was added manually and the one that was recognized by system Manual open, continuous open The user with the proper user right has the opportunity to control the barrier manually (if there are actual barriers assigned to the lane). The user can use the barrier icon, which is in the upper right corner of the image. ParkIT Application User Manual Page 61/63

62 You can send an opening command to the barrier by clicking on the barrier icon once. However, the opening signal will be automatically recalled after a short time. This is indicated by the barrier icon turning green for a short time. The barrier control hardware tools are responsible for closing the barrier. You can send a continuous opening command (continuous open) to the barrier by clicking on the barrier icon and holding the mouse button for 2 seconds. In this case an opening command is sent towards the barrier but the system maintains the opening signal. As a result, the barrier will not close. This is indicated by the barrier icon turning and remaining green. To terminate continuous opening, click on the barrier icon again, this will terminate the signal and the hardware controlling the barrier will close the barrier. To deactivate the lane click on the icon on the top of the camera image. The entry process on the lane will be stopped, the system will not let anyone automatically in or out. The barrier icon will disappear from the interface if the lane is deactivated, meaning that the barrier cannot be opened manually. If a lane is inactive, the icon will be replaced by a icon which serves to activate the lane. If you click on it, the entry processes will start and will continue working based on the configuration of the system. In this state the gate can be manually opened. ParkIT Application User Manual Page 62/63