Tablet Care and Usage Guide

Transcription

1 Tablet Care and Usage Guide 1

2 TABLE OF CONTENTS BCSD TABLET USE REMINDERS 4 DIGITAL CITIZENSHIP GUIDE 5 RECOMMENDATIONS FOR TABLET CARE 6 BCSD LOG-IN INFORMATION 7 WINDOWS 10 8 START MENU 9 ACCESS APPS, FILES, AND SETTINGS SHUT DOWN, RESTART, AND PUT TO SLEEP TILES TASK BAR SNAP ENHANCEMENTS 12 SNAP WINDOWS SIDE BY SIDE ACTION CENTER 14 CONNECT TO WI-FI INSTALL A BLUETOOTH DEVICE OR PRINTER TABLET MODE ONEDRIVE/ DOCUMENT MANAGEMENT 16 CREATING, FILING, AND NAMING DOCUMENTS ACCESSING AND EDITING DOCUMENTS SHARING FILES OR FOLDERS ONENOTE 22 HOW TO ACCESS CLASS NOTEBOOKS 23 THE ANATOMY OF ONENOTE 24 CREATING NEW SECTIONS 25 CREATING NEW PAGES 26 DRAW AND INK 26

3 TAGS SEARCH INSERT PICTURES 29 INSERT SCREEN CLIPPING RECORD AUDIO OR VIDEO 32 ADD FILES 33 CUSTOMIZE THE RIBBON SYNC ERRORS SCHOOLOGY 38 SCHOOLOGY HOME PAGE RECENT ACTIVITY UPCOMING GRADES CALENDAR MESSAGES COURSE UPDATES COURSE MATERIALS FOLDERS ASSIGNMENTS TESTS/ QUIZZES FILES/LINKS DISCUSSIONS PAGES NOTIFICATIONS 44 MOBILE MESSAGES/ PUSH NOTIFICATIONS MOBILE APP 45-47

4 Tablet Use Reminders In addition to abiding by the building-specific Acceptable Use Policy, each student is expected to 1. bring his/her fully-charged device to school every day. 2. handle the tablet with care and respect. 3. follow classroom rules for the tablet set forth by the classroom teacher. 4. use the district-provided tablet for educational purposes only. 5. respect people s intellectual property. 6. show respect for himself/herself and others. 7. report the loss of the tablet/ charging cord immediately. 8. be prepared to turn his/her device over for inspection at any time.

5 Digital Interacons Create a Posive Narrave of Yourself Act as though you know there is no undo or delete in a digital environment. Carefully consider how you project who you are. Create a posive digital footprint. INTEGRITY Give Credit Give credit to others when using their ideas, images, music, etc. Be clear about how work you post can be used. Protect Yourself Check your privacy and locaon sengs on social media accounts. Consider with whom you are sharing personal informaon. RESPECT Maintain an Open Mind Consider mulple perspecves when reading, viewing and creang. Share Appropriately Be polite and avoid posing anything you would regret. Consider anything posted online to be public and permanent. Respect others privacy when they share informaon or images with you. RESPONSIBILITY Be posive Look for opportunies to spread a posive message. Ask yourself: If the wrong person saw this, would you/others be embarrassed? Could this upset someone unintenonally? Be Present Stay focused on and engaged with the experience in front of you. Balance your digital and face to face interacons. If the technology will not enhance the experience, bypass it. Pause before your post. KINDNESS SELF CONTROL 4

6 Recommendations for Tablet Care To ensure your tablet will be a reliable tool to support your learning, it should be maintained and cared for as any other tool would be. Please review the following information that will help you keep your tablet in good condition. Daily Practices Charge your battery fully when you are at home so that you come to school ready to work for the day. Bring your tablet, charging cord and stylus to class each day. Close all files/ windows and restart your tablet each morning in homeroom. Preventative Maintenance Do not store in direct sunlight for long periods, or where the tablet will be exposed to excessive heat. Avoid direct exposure to water, sand, dust and other environmental hazards. Keep the tablet away from food and beverages. Keep power cables out of harm s way when charging your tablet to avoid tripping people (or pets). Cleaning Your Tablet To clean your tablet s display: wipe the screen surface gently using a soft cotton of microfiber cloth. Do not use abrasive solvents. Caution: Your tablet is not waterproof. Do not pour or spray liquids directly on your tablet or wash your tablet with a heavily soaked cloth. If you do accidentally spill liquid on the tablet, turn it off, position it so that the liquid can run out, and bring the computer to the library so that our tech crew can check it. Battery Care The battery in the tablet should last through your school day under normal use. The following hints will help you get the most out of your battery. Always make sure you charge battery fully when you are at home. Set your screen brightness to the dimmest that you are comfortable with. When not using Wi-Fi, set your tablet in airplane mode to conserve power. Only turn on the Bluetooth antenna if you are using a Bluetooth device. 5

7 BCSD Log-In Information Username: lastnamefirstinitialgraduationyear (i.e. smithj2022 ) Password: password assigned by school or what you changed it to At school or at home, browse to: mail.bcsd.org Sign-in with your school username@365.bcsd.org and password. School Device Office 365 Username: username@365.bcsd.org (be sure to include (i.e. smithj2022@365.bcsd.org) Password: password used to sign-in to school computers At school or at home, browse to: Parent Portal Username: lastnamefirstinitialgraduationyear (i.e. smithj2022) Password: password used to sign-in to school computers At school or at home, browse to: schoology.bcsd.com Sign-in with your school username@365.bcsd.org and password. Username: lastnamefirstinitialgraduationyear (i.e. smithj2022) Schoology Password: password used to sign-in to school computers At school or at home, browse to: If prompted, choose to sign in as a student and type in our school name (Twelve Corners Middle School/ Brighton High School.) Castle Learning, Khan Academy or Safari Montage Username: username@365.bcsd.org (be sure to include (i.e. smithj2022@365.bcsd.org) Password: password used to sign-in to school computers 6

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9 Start menu The Start menu is enhanced with resizable tiles and other new capabilities to help you be more productive. From the Start menu, you can: Lock your computer, change your account settings, or sign out. Quickly access your apps, documents, pictures, and settings. Shut down your computer, restart it, or put it to sleep. Search for apps, settings, and files, and search across the web. Display the Start menu To display the Start menu: Select the Start button on the far left of the Windows Taskbar. OR Press Windows logo key on the keyboard. Quickly access your apps, files, and settings 8

10 In the left pane of the Start menu, immediately below your user name, you ll find the following: Links to your most-used and recently added apps Links to File Explorer and Settings A Power button Select an app to launch it. Press and hold (or right-click) the app to choose from a broader range of options, which, depending on the app, may include the following: Open Pin to Start Pin to taskbar Shut down your computer, restart it, or put it to sleep On the Start menu, select Power. Select the option you want: Sleep, Shut down, or Restart. Search for apps, settings, and files, and search across the web Start typing in the search box to the right of the Start button to search across the following locations: Apps on your PC Settings Files including your documents, pictures, music, and videos Tiles In the right pane of the Start menu, you ll find tiles for some common apps. To move a tile, just drag it to another position. You can drag tiles to rearrange them within the right pane of the Start menu. 9

11 You can also drag apps between the tile view and the app list view. Right-click a tile to display a menu for performing other actions with that tile. Depending on the app, these actions may include: Unpin from Start Open file location Pin to taskbar Resize a tile Uninstall Turn live tile off Tiles in the Start menu are divided by category. To rename a category divider, select it and enter the new name for that category. Task Bar You can pin programs directly to your taskbar to make for quicker access to the things you constantly use. Search for the program through the Start menu, right-click it and then select Pin to taskbar. We suggest that you pin Chrome, Edge, Word, and OneNote to start. 10

12 Snap enhancements Windows 10 includes several enhancements to Snap, making it easier to manipulate the layout of open windows on your desktop. These enhancements include: Consistent Snap behavior across traditional and modern apps. Snap Assist, which makes it easy to snap additional windows after the first one. Four-quadrant Snap, which enables you to fill your screen with four apps in a two-by two configuration. Snapping two windows side by side To arrange two windows side by side on the screen: Drag the title bar of a window to the left or right side of the screen, until a half-screen outline of the window appears. Release the mouse (or lift your finger) to snap the window into position. OR hit the Windows Key and the Left or Right arrow Repeat steps 1 and 2 for the other window, using the other side of the screen. 11

13 Snap Assist When you snap an app to the left or right, Snap Assist displays thumbnails of your other open apps just select one to snap it to the other half of your screen. Quadrant snap To arrange four windows in a two-by-two configuration on the screen: Drag the title bar of the first window to the left or right side of the screen near a corner, until a quarter-screen outline of the window appears. Release the mouse to snap the window into position. Repeat steps 1 and 2 for the other three windows, using the other corners of the screen. 12

14 Action Center Within the Action Center, you ll find: A persistent list of notifications, so that you can view and address them at times of your choosing. Links for performing quick actions, such as turning Wi-Fi on or off. Opening the action center Notice the collapse option. To open the notification center, select the notification center icon in the notifications area at the far right of the Windows Taskbar. You can also swipe in from the right of your screen to access the Action Center. Connect to Wi-Fi To connect to Wi-Fi, access the Action Center and click on Network. The computer will search for local devices. Select the one you wish to connect to, and enter the necessary password (if required). Note: There is also a Wi-Fi shortcut on your task bar between the volume button and the pen icon. Install a Bluetooth Device or Printer To install a Bluetooth device (i.e. a mouse), click on the Connect option. If the desired device is not listed, select Find Other Types of Devices. 13

15 You will be directed to the Settings menu. Click on the + to add devices. Toggle between Bluetooth and Printers on the left side of your screen. Tablet Mode Tablet mode makes Windows 10 more touch-friendly when using your device as a tablet. Select Action Center on the taskbar (next to the date and time), and then select Tablet mode to turn it on or off. Note: When in Tablet mode, you will NOT see your task bar or any files/ apps on your desktop. 14

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17 CREATING, FILING AND NAMING DOCUMENTS 1. OPEN AN INTERNET BROWSER (EDGE OR CHROME). 2. LOG IN TO OFFICE 365 (MAIL.BCSD.ORG). 3. GO TO ONE DRIVE/ CLICK ON CLOUD ICON. 4. IF YOU HAVEN T ALREADY CREATED A FOLDER FOR EACH OF YOUR CLASSES, DO THAT NOW. 5. OPEN THE APPROPRIATE CLASS FOLDER (i.e. English, Social Studies, etc.). 6. CLICK THE + NEW ON RIBBON ON TOP OF THE FILE LIST. 7. SELECT TYPE OF DOCUMENT YOU NEED (i.e. Word, PowerPoint, Excel). 16

18 8. RENAME THE DOCUMEN BEFORE ENTERING ANY OTHER CONTENT BY CLICKING AND TYPING OVER THE WORD DOCUMENT AT T HE TOP OF THE SCREEN. ACCESSING & EDITING DOCUMENTS ACCESSING & EDITING DOCUMENTS TO EDIT, FOLLOW STEPS 1-3 ABOVE, THEN: 1. FIND FILE IN FILE LIST. 2. CLICK EDIT DOCUMENT ON RIBBON AT THE TOP. 3. CHOOSE EDIT IN BROWSER. 4. PROCEED WITH EDIT. 5. REMEMBER, DOCUMENTS IN OFFICE 365 SAVE AUTOMATICALLY! 2 17

19 ACCESSING & EDITING DOCUMENTS IN THE CLIENT VERSION ***Note: Only do this if you need to access some functionality that the online version does not offer.*** 1. CLICK EDIT IN WORD ON RIBBON AT THE TOP. 2. EDIT THE DOCUMENT IN THE CLIENT VERSION AS NECESSARY. 3. CLICK ON THE SAVE ICON AT THE TOP LEFT AND CLOSE OUT. Notice the double arrows on top of the disk. This signifies that clicking it will sync the changes you made in the client version to the online version. In other words, it will save the most recent version of the file in OneDrive for you. 3 18

20 SHARING FILES OR FOLDERS IN ONEDRIVE 1. PICK THE FILE OR FOLDER YOU WANT TO SHARE BY SELECTING THE CIRCLE TO THE LEFT OF THE ITEM. YOU CAN ALSO PICK MULTIPLE FILES AND SHARE THEM TOGETHER. NEXT, CLICK ON THE SHARE ICON AT THE TOP OF THE PAGE. 2.IN THE SHARE BOX THAT APPEARS, DETERMINE THE PRIVILEGES YOU WISH OTHERS TO HAVE WHEN ACCESSING THIS DOCUMENT BY CLICKING ON THE DROPDOWN MENU. 4 19

21 3. CHOOSE ONE OF THE SHARING OPTIONS: COPY LINK or OUTLOOK. (Note: Choosing one of these options, as opposed to simply entering names, gives you much more control over who has access to the document.) 4.WHEN YOU CLICK ON THE OUTLOOK" OPTION, AN DRAFT WILL BE GENERATED WITH THE LINK TO THE FILE/ FOLDER. 1. Enter the names of people to whom you wish to give access. 2. Change the subject to something more clear. 3. Add your message above or below the generated link in the body of the Send the

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23 How to Access Class Notebooks Class notebooks live in Office 365. To access: 1. Log in to Office Click on the OneNote App Click on the desired notebook from the list that appears. Your notebook will open in the Web Version of OneNote. You may work in this version, or you may prefer to open the notebook in the desktop/ client version. To do the latter, click on the Open in OneNote option. 22

24 The "Anatomy" of OneNote (Online) The "Anatomy" of OneNote (Desktop/ Client Version) 23

25 Create a new section You can create and organize new sections in a notebook when a section already has a lot of pages and scrolling through them takes too long. 1. Desktop/Client Version: Right-click any existing section tab in your notebook, and click New Section. Online Version: Click on the + Section option. 2. Type a meaningful description for the new section, and press Enter. NOTES: You can organize a section by dragging its tab to the left or right and you can rename a section by right-clicking the section tab and clicking Rename. If you accidentally create an extra new section, right-click the section tab and click Delete. Be careful though. When you delete a notebook section all of the notes pages in that section will also be deleted. Add a new section group (Desktop/ Client Version) If you already have a lot of sections in your notebook, you can create a section group. A section group lets you combine multiple sections into their own group. When you open a section group, you ll see only the section tabs contained in that group, which makes it easier to navigate through section tabs in large notebooks. Right-click any existing section tab and click New Section Group. Type a meaningful description for the new section group and press Enter. When you click the tab of the section group, all of the normal section tabs at the top level of your notebook disappear to make room for the sections you ll create or move there. To exit the section group display and return to the top level of your sections, click the green arrow icon to the far left of the section tabs. 24

26 Create a new page in OneNote In OneNote, you can add as much content to a page as you d like you ll never run out of space. If you d like to get organized, you can create additional pages at any time. 1. Desktop/ Client Version: On the right side of the window, over the column of page tabs, choose Add Page. Online Version: Click on the + Page option. 2. Type a page title into the heading area at the top of the page, and then press Enter. You can organize pages by dragging their tabs up or down in the page tabs column. : If you accidentally create a page that you don t need, right-click its page tab and then click Delete. Draw and annotate with ink in OneNote (Desktop/Client Version & Online) 1. On the ribbon, click the Draw tab. 2. Select the drawing tool you want to use. There s a Pen, a Marker, and a Highlighter. 3. After you ve chosen your preferred drawing tool, customize your drawing style by doing any of the following: Select a basic drawing color by clicking one of the four color dots Select a custom color by clicking the arrow next to the Ink Color button and choosing the exact color you want to use. After selecting a custom color, clicking the Ink Color button will apply that color to any other ink strokes you have selected. To change your custom color selection, click the arrow next to the button again. 4. Select the stroke thickness for your selected drawing tool by clicking one of the wavy line samples. You can make a new selection at any time to begin drawing with a different stroke thickness. 5. To erase any parts of a drawing, click the arrow to the right of the Eraser tool, choose the eraser size that you want, and then draw over the ink strokes that you want to erase. 6. To select any parts of a drawing, either to modify or move them, click the Lasso Select button, drag a selection around the ink strokes you want, and then Control-click the selection for more options. 7. To stop drawing at any time, click the Text Mode button. 25

27 Apply a tag to a note (a great way to track assignments that are due) Tags are a way to categorize and prioritize notes. With tags, you can quickly return to important items, remind yourself about action items, or filter on notes you d like to share with others. You can tag anything from a single line of text to an entire paragraph. 1. Place the cursor at the beginning of the line of text you want to tag. 2. Click Home > Tags, and then click the icon of the tag you want to apply. Desktop/ Client Online Use the arrows next to the tags list to scroll through the available tags or click the More arrow in the lower-right corner of the scroll box to show all available tags. You can search for tagged notes by keyword and category and see the results in an easy-to-read summary. TIPS: When you re done with a tagged note, you can remove the tag so it doesn t show up in tagged notes search results. To remove a single tag, right-click it, and click Remove Tag. To remove multiple tags, select all of the text containing the tags you want to remove, and then press CTRL+0 (ZERO). Search for tagged notes in OneNote (Desktop/Client version only) If you ve previously added tags to any of your notes, you can search for the tags by using tag keywords. The results appear in an easy-to-read summary. Note tags need to be associated with typed or handwritten notes in order for them to appear in your search. 3. Click Home > Find Tags. 26

28 4. In the Tags Summary task pane that opens, click any tag in the list to open the page that contains the associated tagged note. TIP: To narrow the search, at the bottom of the Tags Summary task pane, click the Search drop-down, select a narrower search scope from the list, and then click Refresh Results. If you want to view the tag search results as a notes page, click the Create Summary Page button at the bottom of the Tags Summary task pane. Search notes in OneNote One of the main advantages of using OneNote instead of traditional notebooks is its ability to quickly search through all of the information you've collected and retrieve important notes based on criteria that you specify. Instead of having to flip and skim through paper pages, you can quickly retrieve anything you've jotted down. OneNote also makes it easy to browse through your most recent notes and search for spoken words in recorded audio notes. Search for text To search for a keyword or phrase in all of your notes, even across multiple notebooks, do the following: In the search box to the far right edge of your section tabs, select the arrow to the right of the magnifying glass icon, and in the list that appears, choose All notebooks. NOTE: If you prefer using keyboard shortcuts, you can press Ctrl+E to expand your search to all notebooks. In the search box, type a keyword or phrase. Desktop/Client Online (search page or section) 27

29 As you type, OneNote begins returning page results that match your search word or phrase. Choose a search result to retrieve the matching note. When you ve finished your search, press Esc. NOTES: If you want to narrow the search scope, select the arrow to the right of the magnifying glass icon, and in the list that appears choose how to limit your search: Find on This Page, This section, This Section Group, This Notebook, All Notebooks. To cycle through a large number of search results more easily, adjust the search scope, sort your search, you can pin the search results pane. Simply press Alt+O. Search for words in audio and video clips OneNote can recognize spoken words in audio and video recordings if Audio Search is turned on. This option is turned off by default because it slows down searching. To turn on Audio Search: Choose File > Options > Audio & Video. Under Audio Search, select the Enable searching audio and video recordings for words check box and click OK. Insert a picture on a notes page In Microsoft OneNote, you can insert pictures, graphics, and clipart into your notes. Pictures can add visual flair, contain visual information that relates to your notes, or function as a decorative background much like stationery. Insert a picture from a file If the picture you want to insert into your notes is located on your computer or local network, do the following: 1. On the Insert tab, in the Images group, click Picture. 2. In the Insert Picture dialog box, navigate to the location where the image file is located, click to select the file, and then click Insert. When the picture appears in your notes, you can click to select it and then use the selection handles that appear around the image to scale or resize the picture. If you want to be able to type notes over the picture, right-click the picture and then click Select Picture as Background. Insert a picture from the Web If the picture you want to insert into your notes is located on the Internet, do the following: 1. On the Insert tab, in the Images group, click Picture. 2. In the Insert Picture dialog box, type or paste the full image URL (for example, into the File name box, and then click Open. 28

30 When the picture appears in your notes, you can click to select it and then use the selection handles that appear around the image to scale or resize the picture. If you want to be able to type notes over the picture, right-click the picture and then click Select Picture as Background. Insert a screen clipping on a page (Desktop/ Client Version Only) Capturing visual information on your computer screen is a great way to preserve content that may eventually change or expire like a breaking news story or a time-sensitive list. You can use OneNote to take a screen clipping of any part of your computer screen and add it as a picture in your notes. 1. Bring into view the information that you want to capture (for example, a web page or another application). 2. Switch to OneNote, and place the cursor where you want to add the screen clipping. 3. Choose Insert > Screen Clipping. OneNote minimizes and you are returned to a dimmed version of the last thing you looked at. 4. Use your mouse or finger to select the area of the screen you want to capture. After you make your selection, it will appear as an image in your notes. It will also be copied to the Windows Clipboard so you can paste (Ctrl+V) the screen clipping on another page in your notebook or into another app. NOTE: Screen clippings are static images that represent a snapshot of information. If the source of the information is updated, the screen clipping remains the same. There s no link between a screen clipping and its original source. You can, however, extract words from images in OneNote and paste them as editable text. If you prefer using keyboard shortcuts, press Alt+N+R to start your screen clipping. 29

31 Using the OneNote icon in the Task Bar (Desktop/Client Version Only) If you're used to clicking the OneNote icon in the Windows system tray, you might notice that it's not visible in Windows 10. Here's how to get it to appear. 1. In the lower-left corner of the screen, click the Windows icon, and then click Settings. 2. In the Windows Settings window, search for Select which icons appear on the taskbar. 3. Beside the Send to OneNote Tool, change the toggle to On. After the Send to OneNote tool is in the system tray, you can begin to use it. To change what the icon does right-click it, point to OneNote icon defaults, and choose New quick note, Open OneNote, or Take screen clipping. NOTE: If you click the icon, you will see the Select the OneNote Location dialog. However, the keyboard shortcut you see (Windows+Shift+S) has been changed with the Windows 10 Creators Update. Using that shortcut, your screen clipping will go immediately to your clipboard so you can paste it into any application, including OneNote. 30

32 Record audio or video (Audio Only in Online Version) 1. Click a location on the page in OneNote where you want to place the recording, and then do one of the following: To create an audio-only recording, click Insert > Record Audio. To create a video recording with optional audio, click Insert > Record Video. Recording starts as soon as OneNote adds a media icon to the page. 2. To end the recording, press Pause or Stop on the Audio & Video tab. 3. To play a recording, click the media icon on the page and then click Play. If you take notes during the recording, they'll be linked to the audio and video created with OneNote. This way you can search your notes and find specific parts of the audio or video recording. NOTE: If you select the See Playback button on the Audio & Video tab, OneNote will position the cursor within any notes that you took during the recording. For example, if you re recording an interview and you took notes two minutes into the clip, OneNote will jump to that exact part of your notes whenever you play back the clip and it reaches the two minute mark. This is immensely useful for retaining context between a recorded event and any reactions, thoughts, and ideas that you had at any particular moment during that event. 31

33 Add files to OneNote When you re doing research or planning a project, you can add digital file printouts into your notes to keep relevant information together. Instead of actually printing the file onto paper, OneNote can send a digital image to your notebook. After the image is on the page, you can add notes to it. 1. Click Insert > File Printout. 2. In the Choose Document to Insert dialog box, select the file that you want to insert. OneNote will print the contents of the file to the current page in your notebook. NOTE: If you want to insert a password-protected document, you ll need to enter the correct password before the document will be printed to OneNote. Files printed into OneNote appear as pictures. You can drag a picture to another place on the page and you can drag the file handles that appear around a picture to resize it. Copy text from a file printout You can extract text from a file printout and paste it in your notes. This is useful if you want to make changes to the text or if you want to copy any part of the text into an or other file, like a Word document. 1. Right-click the image, and then do one of the following: Click Copy Text from this Page of the Printout to copy text from only the currently selected image (page). Click Copy Text from All the Pages of the Printout to copy text from all the images (pages). 2. Click where you d like to paste the copied text, and then press Ctrl+V. NOTE: The effectiveness of OneNote s text recognition depends on the quality of the source formatting in the document or file you inserted. When pasting text that you copied from a picture or file printout, always look it over to make sure that your selection was recognized properly. 32

34 Customize the ribbon (Desktop/Client Version Only) Use customizations to personalize the ribbon the way that you want it. For example, you can create custom tabs and custom groups to contain your frequently used commands. IMPORTANT: Ribbon customization is specific to the Microsoft Office program you are working in at the time. Ribbon customization does not apply across the Office programs. You can rename and change the order of the default tabs. However, you cannot rename the default commands, change the icons associated with these default commands, or change the order of these commands. The default commands appear in gray text. To add commands to a group, you must add a custom group to a default tab or to a new, custom tab. To help you identify a custom tab or group and to distinguish from a default tab or group, the custom tabs and groups in the Customize the Ribbon list have (Custom) after the name, but the word (Custom) does not appear in the ribbon. 1. Default tab and group that has commands that cannot be changed 2. Custom group in a default tab that has new commands added. These new commands can be changed. To start to customize your ribbon, see the steps below. Access the Ribbon window 1. Click the File tab. 2. Under Help, click Options. 3. Click Customize Ribbon. You can also get to the Customize the Ribbon window, by right-clicking any tab on the ribbon, and then clicking Customize the Ribbon. 33

35 Add a custom tab When you click New Tab, you add a custom tab and custom group. You can only add commands to custom groups. 1. In the Customize the Ribbon window under the Customize the Ribbon list, click New Tab. To get to the Customize the Ribbon window, see the Get to the Customize the Ribbon window section. To see and save your customizations, click OK. To add commands to a custom group, see the Add commands to a custom group section. Rename a default or custom tab 1. In the Customize the Ribbon window under the Customize the Ribbon list, click the tab that you want to rename. To get to the Customize the Ribbon window, see the Get to the Customize the Ribbon window section. Click Rename, and then type a new name. To see and save your customizations, click OK. Hide a default or custom tab You can hide both custom and default tabs, but you can only remove custom tabs. In the Customize the Ribbon list, the custom tabs and groups have (Custom) after the name, but the word (Custom) does not appear in the ribbon. 1. In the Customize the Ribbon window under the Customize the Ribbon list, clear the check box next to the default tab or custom tab that you want to hide. To get to the Customize the Ribbon window, see the Get to the Customize the Ribbon window section. 2. To see and save your customizations, click OK. Change the order of default or custom tabs 1. In the Customize the Ribbon window under the Customize the Ribbon list, click the tab that you want to move. To get to the Customize the Ribbon window, see the Get to the Customize the Ribbon window section. 2. Click the Move Up or Move Down arrow until you have the order you want. 3. To see and save your customizations, click OK. Remove a custom tab You can hide both custom and default tabs, but you can only remove custom tabs. In the Customize the Ribbon list, the custom tabs and groups have (Custom) after the name, but the word (Custom) does not appear in the ribbon. 1. In the Customize the Ribbon window under the Customize the Ribbon list, click the tab that you want to remove. To get to the Customize the Ribbon window, see the Get to the Customize the Ribbon window section. 2. Click Remove. 3. To see and save your customizations, click OK. 34

36 Sync Errors (Desktop/Client Version Only) Try opening the notebook in OneNote Online. This can help determine if the problem is caused by the server or by OneNote. 1. In OneNote, click File > Info. 2. Right-click the URL shown below the name of the affected notebook, and click Copy. 3. In your web browser, click inside the address box, and press Ctrl+V to paste the copied URL. 4. Press Enter to load the notebook in OneNote Online. If you're able to successfully open the notebook in OneNote Online and the changes appear, the problem may be caused by the desktop version of OneNote. Closing and re-opening the notebook usually clears and successfully resets the connection. 1. In OneNote, click File > Info. 2. Next to the name of the affected notebook, click Settings, and then click Close. 3. Switch back to the notebook in OneNote Online in your browser, and then click Open in OneNote on the ribbon. IMPORTANT: Depending on the notebook size and type of Internet connection you're using, it may take a while to sync all the notebook content over to the desktop version of OneNote. If you're able to open and view the notebook in OneNote Online but can't see the changes, the information hasn't synced back to OneNote Online. Check the sync status dialog for specific sync errors. 1. In OneNote, click File > Info. 2. Click the View Sync Status button. 3. Check for errors in the dialog box, note the error code and message and check the list of error codes in this article. NOTE: You may see a Get Help button next to an error. If you do, click it as it should open a troubleshooting article specific to the error. 35

37 Sections won't sync There may be times when your shared notebook is syncing normally except for one of its sections. You can verify this by doing the following: 1. In OneNote, click File > Info > View Sync Status. 2. In the Shared Notebook Synchronization dialog box, click any notebook icon with a yellow triangle warning over it to see the name of any section that s causing sync problems. 3. Click the Sync Now button next to the notebook containing the section. Individual notebook sections can occasionally stop syncing properly. If you have a single section that isn t syncing with the rest of an otherwise up-to-date notebook, you can try the following workaround: 4. In the same notebook, create a new section. 5. Copy (don t move) all of the pages from the old section into the new one you just created. You can do this by right-clicking each page and then clicking Move or Copy. 6. When all of the pages have been copied to the new section, press Shift+F9 to manually sync the notebook. If a progress bar appears, wait for it to finish. If following these steps successfully syncs the pages in the new section that you created, you can safely delete the old section and then continue working in the new. After the old section is deleted, you can rename the new section to the same name as the deleted section. If these steps don't work, section sync errors or problems can also be caused by a corrupted section located in the Notebook Recycle Bin. If you no longer want that section, you can delete it from the Recycle Bin to stop the error: In the OneNote notebook, click the History tab, and then click the Notebook Recycle Bin. Right-click the section (or page) and choose Move or copy. You can also Copy and Paste the pages or content in the section to another page or section. Once that's done, you can delete the original section or page. 36

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39 Schoology Home Page Your homepage is the first place you'll land every time you log in to Schoology. It briefs you on activity in your school, courses, and groups. It also keeps you organized by showing important upcoming events and assignments. Recent Activity By default, you land on the Recent Activity feed when you log in. This feed shows all comments and updates pertaining to your courses and groups. To filter your feed to view only Updates, Polls, or Blog posts, click the Most Recent link in the top corner, and select a filtering option. Upcoming The Upcoming area on the right side of your homepage displays events, assignments, tests/quizzes, and discussions with a due date. Hovering over each item displays the course or group associated with the item. You may access your personal Calendar by clicking the Calendar link in the upper-right of Upcoming. For more information about your personal calendar, review the Calendar section below. Grades and Attendance Select the Grades/Attendance tab in the left menu of your homepage to see a breakdown of your grades and attendance for each course. Click a specific course to view each graded item, your grade, the max points, and any comments from the instructor. You may also download a Student Report by clicking the button in the top right of the page. Calendar The calendar located on the left menu of your homepage is an aggregate of personal, school, group, and course items. The calendar is a great way to keep track of your workload and stay up-todate with past and upcoming items. 38

40 Create personal events You can add personal events to your calendar from your personal calendar, located on the left column of the homepage. To create an event, follow these steps: 1. Select the Calendar tab in the left column of your homepage. 2. Click the date to which you'd like to add the event. 3. Fill out the Event form. 4. Choose an RSVP option (depending on the settings in place at your school, this option may not be available to you). Disabled Requires no RSVP. This event will only be viewed by you. Only Invitees Can RSVP Event remains personal until you invite people you re connected with. Anyone Can RSVP Make the event public (available to anyone). Attach a File, Link, or Resource (optional). Enable Comments at the bottom left (optional). 5. Click Create to complete. Edit an event To modify an existing event, follow these steps: 1. Click the event you'd like to modify. 2. Click the Edit Item button. 3. Once you've finishing editing your event, click Save Changes. Delete an event To delete an event, follow these steps: 1. Click the event you'd like to delete. 2. Click the View Item button. 3. Click the gear to the right of the event profile. 4. Select Delete to remove the event. Note: If you choose to create an Event with an invitation from your homepage, you must invite everyone manually. Messages Depending on the settings in place at your school, you may be able to receive messages from teachers at your school, and send messages to teachers at your school. Check New Messages When you have a new message in your inbox, the Messages icon on the top menu displays an updated number. You'll also see a number next to the Messages area on the left menu of your homepage. 1. Navigate to your Messages area by clicking on the icon on the top menu, or by clicking on the Messages area on the left menu of your homepage. 2. Click the message you'd like to read. New messages are highlighted in blue. 3. To reply to a message, enter a comment in the Message area, and click Send. 39

41 Check Sent Messages 1. Navigate to your Messages area by clicking on the icon on the top menu, or by clicking on the Messages area on the left menu of your homepage. 2. Click the Sent Messages tab. 3. To read a message, click on a message you've sent in the past. 4. To send a message, click on the +New Message button. 5. Fill out the form, and click Send to complete. Note: A recipient name will automatically populate when you enter a teacher's name into the To field. Please wait for the auto-population. If you're not able to send a message to peers or certain users, please talk to your teacher for further advice. Course Updates The Updates area of the course profile is used by instructors to create announcements and brief messages for the course. Updates will appear in the Updates section of your course as well as on your homepage. You and your classmates may comment on each Update. In some courses, your instructors may allow you to post updates also. 40

42 Course Materials Course materials encompass from lessons and presentations, to assignments and exams. Each course may be organized differently, so the course materials might be listed in the Materials Index, or organized into folders. To access your course's materials, go to the Course Profile by clicking the Courses dropdown menu at the top of the screen and selecting the course you'd like to access. Course Folders Folders organize course materials, and they're distinguished by the blue folder icon next to their name. Inside of a folder, you will find an assortment of course materials: 1. Assignments 2. Tests/Quizzes 3. Files/Links 4. Discussions 5. Albums 6. Pages Course Assignments Assignments are graded items. Each assignment may require you to use a Submissions feature in the right column to make a submission. Once you've made a submission, the instructor can grade the assignment, provide feedback, and upload a file back to you. To submit a file to an assignment, follow these steps: 1. In the Assignment Profile click on the Submit Assignment button to the right. 2. Use the Add a Comment area for questions and concerns (optional). 3. Select one of these options: Upload Select a file from your computer. Create Create a document on the web using the text editor. Resources Select a file from your Resources 4. Click the Submit button to finish. Note: Assignments can also be given a Due Date, which will automatically display the assignment in your personal Calendar and Upcoming area on your homepage. Assignments also might not be graded, depending on the settings set by the instructor of the course. Course Tests/Quizzes The tests/quizzes material are online assessments for the course. These tests/quizzes can have an assortment of the following question types: True/False Multiple Choice Ordering Short-Answer/Essay Questions Matching Fill in the Blank 41

43 Tests/quizzes can remain open for a maximum of 6 hours before the session expires. Please make sure you exit the test/quiz and resume it at a later time if the test will take longer than 6 hours to complete. After you submit a test/quiz, your grades will appear in the Grades area. Tests/quizzes may be timed, or may allow multiple submissions. Each test/quiz will vary depending on the instructor and the course. How do I take the Test/Quiz? 1. Click on the name of the test/quiz. 2. Make sure you're in the Test/Quiz tab. 3. Click on the Begin Test/Quiz button. 4. Answer the questions appropriately. 5. Click on the Submit button when you are ready to submit the test/quiz to your instructor. How do I view my past submissions? For some tests/quizzes, your instructor may allow you to view your past submissions. If this is the case, you will see an additional tab My Submissions when you click the test/quiz name. This tab will show you a list of all your submissions, with links on the right to View Assessment. Course Files/Links Files that have been added to your course can appear inside of Folders or in the Files/Links area of the Materials Index. Typical file types can be viewed in your browser without having to download the file. These include: 1. Word (.doc,.docx) 2. Excel (.xls,.xlsx) 3. Powerpoint (.ppt,.ppt) 4. PDF (.pdf) Course Discussions Discussions are interactive conversations that allow participation between you, your classmates, and your instructor. Each discussion has threaded commenting, allowing you to respond to any post by another student. For some courses, instructors may choose to moderate the discussion posts. Moderation requires a course admin to approve each post before it is published. When this feature is turned on, your posts will not be immediately visible to other students. Course Pages Pages are resources created by your instructor to supplement the course. These pages are highly versatile, allowing for the inclusion of text, image, outside link, and video information. They may appear inside of folders, or in the Pages area of the Materials Index. 42

44 Notifications Schoology sends you notifications for Social, Academic, Group, and School activity that occurs in your account. To access your personal account notifications, click on the down facing arrow in the upper right corner of your Schoology page, and select the Notifications option. You can select which notifications you would like to receive from courses and groups in which you're enrolled. To customize your notifications, follow these directions: 1. Select the arrow next to your name on the top right side of the page. 2. Click Notifications from the drop-down menu. 3. Select the button next to the notifications you want to change. 4. Choose On (receive from all sources), Off (no notifications), or Custom (pick and choose the sources). 5. Click Save Changes at the bottom. Note: If you receive notifications for Schoology Messages you've received, you may respond to the message directly from the notification in your . Mobile Message/Push Notifications Text message or Push notifications are also available for certain actions. You can link your mobile phone to your Schoology account by following these directions: 1. Select the arrow next to your name in the top right corner and click Notifications. 2. Select the Send Notifications to Your Phone via Text Message box to the right. 3. Enter your Cell Phone Number (your number remains hidden from other members). 4. Choose your Country. 5. Select your wireless Carrier. 6. Click Set Mobile to complete. Note: and cell phone notifications differ from the Notifications Icon located on the top menu, which provides a running list of academic actions. If you live outside of the U.S. or Canada, text message notifications are not yet supported at this time. 43

45 Mobile App When you receive an assignment from a teacher in one of your classes, you can review and submit the assignment from the Schoology app on an ipad or iphone. Review an Assignment Depending on how you have set up your notifications in Schoology, when a new assignment is posted to one of your classes you will receive updates in one or more places: Push notification from your iphone or ipad. . Text Message. Schoology Notifications Panel. The course's Upcoming feed. The course Materials section. To open and review the assignment, tap it from one of these locations. Examples: View assignments from your Notifications Panel... Or from your class's Upcoming feed. 44

46 Submit an Assignment After you've reviewed the assignment, the Schoology app offers several ways to create and turn it in. To write and turn in an assignment: 1. Open the assignment and tap Submissions. 2. Tap the gear icon in the upper-right corner and then tap: Create Submission to write a text-only response. Tap Save Draft to save a working copy of the assignment, or the check mark to turn it in. Submit Photo/Video to add a file from your device s camera roll. Submit from Resources to add a file from your Schoology Resources folder. You can attach files you created in other apps from here as well, including OneDrive. Record Audio to record a sound file. 45

47 Open In Additionally, you can create the file in another app and submit it using the Open In function As long as the app has Open In, you can submit directly from it to Schoology. For example, to submit a file you created... In the Pages app: 1. Open the file in Pages that you want to submit. 2. Tap the Open In icon and then tap Open in Another App. 3. Choose the format for the file. Note: Always choose Word, PDF, or RTF as the format. 4. Tap Choose App. Or in OneDrive: 1. Open the file in OneDrive that you want to submit. 2. Tap the three vertical dots and then tap Open in. After you've opened the file in a different app, you can open and submit it in Schoology: 1. Find Schoology in the Open In list. 2. Tap Schoology to leave the Pages app and open the file in the Schoology app. 3. Tap Submit to Assignment, browse to the class and assignment, and then tap Upload. After your teacher has reviewed your submission and commented on or graded it, you'll receive more notifications in the same spots as when the assignment was posted. 46