A dictator may use a digital hand-held recorder for dictation, in lieu of the telephone, which can be uploaded to the Sten-Tel ASP system.

Transcription

1 INSTRUCTIONS FOR DICTATION VIA THE ASP WEBSITE Uploading voice files A dictator may use a digital hand-held recorder for dictation, in lieu of the telephone, which can be uploaded to the Sten-Tel ASP system. 1. Log on to with your 7-digit user ID and 9-digit password (all numeric). (Note: Your 7-digit ID is same as dictation ID. Default password is nine 9 s. To change this, please contact Sten-Tel or your alliance partner.) 2. Next, click the ADD JOB button to upload a voice file for transcription.

2 3. This process assumes you have already downloaded the digital voice files to some location on you hard drive. For instructions on how to do this, please refer to the documentation for your dictation unit. Having clicked the Add Job button, a Job Information window will pop up. Set the priority level for this job. Provide the template if needed. If you are unsure what the template is, leave this field blank. 4. Click the Browse button to locate voice file stored on your hard drive. Select the job so it goes into the File Location field, and then click the Upload button. The job will be successfully uploaded once you get a window that pops up giving you a Job Number. (Note: The file transfer progress bar may not accurately reflect the actual progress of the upload. You will know when the job has finished uploading as a confirmation job number will appear when completed.) Accessing the status of jobs A dictator may wish to find out about the status of current jobs and those in progress on the system. There are a number of reports available to assist. 1. Login to the Sten-Tel ASP as described above. 2. The screen displays a list of jobs for approximately the past 2-3 weeks. There is a Next link at the bottom of the page, so you can see the next page(s). Access the reports menu by clicking on the REPORTS icon on the left side of the screen.

3 3. Once in the Reports listing, you will have two options: The List Jobs with Search Criteria or List Jobs (By Status and Date Range): List Jobs with Search Criteria will provide a listing of all jobs either archived or currently being worked on by Sten-Tel and will present the following window: List Jobs (By Status Date Range) will present the following window:

4 4. In both reports, enter the from and through date range. The through date should be the current date plus one day, since the request will find jobs up to the date specified. If you enter just the current date, the returned results will not include any entries for the current day. After supplying the dates, click the GO button on the Jobs with Search criteria report or add more search criteria in the Jobs by Status and Date Range and click Execute Query. After processing, the report will be displayed. 5. Clicking on any highlighted column heading will allow sorting of jobs by that column. You can see the status of any job in this report by looking at the Status column. This report can also be copied and pasted into an Excel spreadsheet for further manipulation. OPEN New dictation ASSIGNED Typist has selected job for typing

5 PENDING Typist has returned typed report and job awaits editing/proofreading RECEIVED Editor has selected typed report for proofreading Editor has returned the job to the system and is ready for APPROVED delivery DELIVERED Client has retrieved finished reports Accessing files from the archives You may wish to download a copy of a report from the archive. 1. Having logged and found the job you want, click on the corresponding job number. A link will take you into the job profile so you can then download a copy of the text (or voice if still available). To do this, just click on the job you wish to download, and the following screen will appear: 2. Click the Click here to download job link, and you will you see the following screen. It is from here that you can download a copy of the text (or voice, if still available). To download a copy of the text report, RIGHT-CLICK on the link that says click here next to Transcription, and then select the Save Target As option. From there, you will be asked to choose a folder on your computer in which to place the report. Changing the priority of a job You may wish to change the priority of a job within the system which you might do if you need a STAT transcription and the job status is still somewhere between the OPEN RECEIVED status.

6 1. Login to as is described above and locate the job. 2. Click on the job number and you will see the job information window. Set the priority as you wish and click on the Apply button.