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2 ¼ of the time Why backup is important Programs available for backing up Media for backup What to Choose and Where to Store your backup Comparison of on-line vs off-line storage of your backup ½ of the time Walk through Windows Backup program for XP/Vista/Windows 7 ¼ of the time Check your backup to be sure it is good Your questions 1/19/2011 2

3 Use Windows built in Backup and Restore Backup the 1st of every month Use the recommended settings for all users Save to an external hard drive, CD/DVD*, or a USB flash drive Or, copy and paste the My Documents Folder to: DVD/CD/USB, or external hard drive Or, use another commercial backup program Norton 360 WD Anywhere Retrospect Carbonite (only off-site) But, spend a little time to read the program manual Check Your backup to be sure it works!!! *XP Will not permit backup to a CD/DVD 1/19/2011 3

4 University of Michigan Engineer B.S. (Engineering) M.B.A., M.S., lots of continuing education classes 30-year USAF F-16 fighter pilot and senior commander 5+ year senior engineer for USAF Research Laboratory Been designing and building personal computers since my first custom built Apple ][+ in 1977 Licensed Amateur Radio Extra Class Geek I do this stuff every day and am current This is all my opinion and I m not here to debate Sorry, I can be opinionated. 1/19/2011 4

5 Hard drives fail mechanically Approx 50% chance of after 5 years of use Additional 20% chance of failure each year after that My bad Inadvertent erasure, improper windows shutdown Grandkids and spouse you d never make a mistake! Archive copy of your files Hard drive simply gets full Causes of data loss: 56% - hardware 30% - user error/viruses 9% - software/corruption 1/19/2011 5

6 What a Hard Drive Looks like Why it Fails Spinning at ,000rpm Read head is less than a hair above How You Can Make it Fail Drop it, Kick it, yank the power cord Press and hold the Power Button How You Can Keep it Healthy Be nice, always shut down normally from the keyboard START Shutdown 1/19/2011 6

7 Change the way you use the computer Always use SHUTDOWN Never use Power Button Leave your computer on longer and more often ON 56watts (typical) Off 3 watts (monitor sleep/off) Power line spikes are no longer an issue and won t hurt the hard drive Turn OFF Sleep and Hibernation for Desktops and Laptops on AC Power Sleep mode and hibernation modes are only short term solutions for business people Give Windows a chance to do it s job by leaving it run: Updating files, scanning for viruses and malware TIP: I turn my computers on in the am and off at bedtime I leave them on overnight 1 night a week I run Quick Computer Tune-up checklist every month 1/19/2011 7

8 External Hard Drive 500GB+ USB Thumb Drive 8GB+ CD/DVD 0.485GB vs 4.850GB 20 CDs = 2 DVDs Floppy Disk GB 1 DVD= 3,368 floppy disks Off-site options (fee-based) Keep your backup media in a safe place Safe deposit box for really important stuff? Buy a good name brand! 1/19/2011 8

9 Convenience and Frequency Automatic with no involvement on your part? On-line Automatic with some involvement on your part? DVD/USB But, only as good as date of your last backup Access vs Risk Theft, fire, damage On-line Easy access On-line and USB/DVD Security Permanent backup vs. erasability DVD vs USB concept (3 formats, 2 locations, 1 off-site) Confidence Do you know exactly what you have backed up? Copy to Disk 1/19/2011 9

10 Data Usually located in the My Documents Folder Pictures Documents Music Videos usually very large Settings Desktop background picture, font style and size Programs can never be backed up Installing a program merges the program with Windows Keep your original program disks for later reinstall if computer crashes 1/19/

11 Windows Backup Use the Windows Backup and Restore program Windows Explorer Direct copy My Documents folder to a CD/DVD/USB Don t use a CD. It will take too many disks! On-line commercial programs Carbonite ($60/year) and others 1/19/

12 Pick a location - I recommend DVD (E: Drive) or USB Flash Drive Insert DVD or connect USB Flash Drive/External Drive Do not pick your Recovery partition (D: Drive) Select the files to backup Windows recommended is best Files in libraries and personal folders for all users My Documents, Favorites, Desktop Allow Windows to format your DVD Sit back and drink a cup of coffee May take up to a half-hour or more? Be patient 1/19/

13 IF you see this Close ONLY! Click on the X 1/19/

14 START Control Panel System and Security Back up your computer 1/19/

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16 To Change Settings Click Here 1/19/

17 Or USB A BIG one (8GB+) 1/19/

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24 Don t get creative and Don t do this in advance. Wait for Windows Backup to ask you 1/19/

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26 Don t use your computer while backing up May change the files you are backing up! 1/19/

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28 Click 1/19/

29 Close Verify 1/19/

30 Direct Copy to Disk using Windows Explorer Just Copy the My Documents Folder and Drag to the backup location The CD or DVD will need to be formatted AND closed. Let Windows do it for you. 1/19/

31 Open Windows Explorer START All Programs Accessories Windows Explorer Navigate to the My Documents folder and click once on it to highlight In Vista and Windows 7 it is located at C:\Users\%username%\My Documents In Windows XP it is located at C:\Documents and Settings\%username\My Documents Click and Hold the left mouse button while dragging the My Documents folder to the USB or external drive. Then release the left mouse button. The files will begin to be copied to the new location. It may take an hour or so, depending on the number of files being copied. NOTE: This is the only way to copy to CD/DVD in Windows XP 1/19/

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34 How to Backup your Pictures and Files 1/19/

35 Teaching large and small classes Large classes are almost free. Sign-up is preferred but not required. Individualized Computer Room classes at a nominal fee. Watch The Breeze, Weekly E-News, or my web site for details Giving free help and advice suncitycomputerguy@cox.net Will refer to commercial tech support Best Buy, Cox, Dell, HP, others Are generally very good But, can be expensive Virus removal took 3 hours and cost $270 Time is limited, usually 1 hour Hey, it s free House calls or drop-off If you re not comfortable with the commercial folks, send me a note I m not in the business, but 1/19/