Hiring a Hourly Internal Employee w/o an Employee ID Number

Transcription

1 Before a person can be hired on the internal payroll, a search must be done to verify whether or not they already have an ID number in the system. Once it is determined the person is not in the system, follow these steps. From the home menu, click on Workforce Administration Under the Personal Information Folder, click on the CS Add/Update a Person link Page 1 of 16

2 Click the Add a New Value tab. Then click the Add button. The system will assign the person an ID number once this process is completed. Page 2 of 16

3 Complete the following information: Effective Date make sure the date is on or before the job hire date First Name/Last Name Date of Birth Gender National ID Under the Address box, click Edit Address Page 3 of 16

4 Complete the information for the persons home address then click OK Click the Save button. Page 4 of 16

5 Once the save button is clicked, the system will assign the person an ID number. Page 5 of 16

6 To enter the person s job into the system: Click on Workforce Administration Click on Job Information folder from the drop down Click on Add Employment Instance Page 6 of 16

7 Enter in the ID number just created for the person being hired. Click Add relationship The system will assign the record # for this person. On the Work Location tab, enter these fields: Effective date remember to always use the first Sunday of a pay period Action Hire Department # Once the department ID is added and you have tabbed out, all information for the department will default in. Click the Job Information tab located within the job record (indicated by the ) Page 7 of 16

8 Enter in the Job Code and then tab out. The job title and standard hours default in. Adjust hours accordingly. Click on the Payroll tab (indicated by the ). Page 8 of 16

9 Enter in the Pay Group (INT for internal hourly employees) Click on the Salary Plan tab (indicated by the ) The Salary Admin Plan defaults in from the job code. Click the magnifying glass next to each to choose the correct grade/step for this job. Click on the Compensation tab (indicated by the ) Page 9 of 16

10 Click the Default Pay Components to bring in the hourly amount. Once you double check the amount is correct, click the Ok button Once the job is saved, the system will return to this panel. Click the Job Information link on the Menu Bar and choose Job Data from the drop down. Page 10 of 16

11 Enter in the ID # and record # and click the Search button. Once back in the job record, you will need to add a row to enter in the termination information. At the upper right corner, click on the plus (+) button to add the row. Page 11 of 16

12 Notice there are now 2 rows and the date has defaulted in with today s date. Make the following changes: Effective date this should be the first Sunday of a pay period Action Termination Save Now that the job is entered, the time reporter data information must be entered or the employee will not be able to enter their hours. Click on the Employment Data link located at the bottom of the job panel (indicated by the ). Page 12 of 16

13 Click on the Time Reporter Data link Page 13 of 16

14 On the Time and Labor Data panel, complete the following fields: Payable Time Start Date Same date as the job hire date Effective Date Same date as the job hire date Status should be active Workgroup INT HOURLY Taskgroup - PSNONCATSK Commitment Accounting The inactive row needs to be added in order for the time reporter data to work. To do this: Click on the plus (+) sign (indicated by the star ). Page 14 of 16

15 Change the Effective Date to match the termination date on the job record Change the status to Inactive Click Ok. Click the Save button. End of hiring process. Please make sure to send the following to Human Resources: Appointment Letter I-9 completed with supporting documents Bar of Claims Form Drug Free Workplace Policy Acknowledgement form Page 15 of 16

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