How to complete the SPC Clinical Faculty Evaluation Form Summer 2016 Spring 2017

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1 How to complete the SPC Clinical Faculty Evaluation Form Summer 2016 Spring 2017 Logging into Faculty180 To log into Faculty180, visit Single sign-on has been implemented as the new log-in method for Faculty180. To log in, please use the link above and if asked, enter your regular SPC credentials as if you were logging into MySPC. Upon log-in from the single sign-on screen, you will be redirected to Faculty180. If your log-in is unsuccessful, please try switching to a different web browser such as Firefox or Chrome, or try on a different computer or portable device. If the log-in issue continues, please send an message with a description of the issue to the electronic address provided at the very end of this tutorial. (Note: If you are locked out and require to unlock your SPC account, you can now do so by visiting without having to contact the SPC Helpdesk). The Faculty180 Dashboard After logging in, you will be presented with the Faculty180 Dashboard. From here you will see various buttons and links to click on. If you get lost in Faculty180 and need to jump back to the Dashboard, click on the FACULTY180 logo located on the top-left corner of the page. (Note: If you click the logo while entering data on your form, this action will NOT save the data that you are currently entering on your screen. It s recommended to save your data first, which will be explained in this tutorial 1 ). The SPC Evaluation Hyperlink To begin working on your evaluation form, click on the blue hyperlink called SPC Clinical Faculty Evaluation Summer 2016 Spring 2017 located on the Faculty180 Dashboard as shown in the illustration below. This opens your evaluation form. If the hyperlink is missing or incorrect, please send an to the electronic address provided at the very end of this tutorial). 1 Updated versions of this tutorial and other related documents can be downloaded from

2 The SPC Clinical Faculty Evaluation Form After clicking on the hyperlink, an evaluation form like the one shown below will open 2. On the left pane, there is a list of modules -- please do NOT use the left pane to complete your form. Instead, please use the form on the right side containing the modules that go from the top to the bottom of the page. On the top of the form, there is a box called SPC ADJUNCT EVALUATION SUMMER 2016 SPRING 2017 containing the special button Submit When Ready. On the left side, a red exclamation point is displayed to indicate the importance of this box which will be explained later in detail. (Note: You might want to scroll down to view the rest of the form, then scroll back up to continue with the first module). 2 Add, View All, and Help buttons Most of the modules have an Add and a View All button right below the module. The Add button allows you to enter information to a specific module, while the View All button allows you to see all the information that you have entered in a specific module when the amount of information is too large to fit on the current view. On the very right side of each module you will notice a button containing a question mark followed by the word Help. If you would like to see the rubric that guides what should appear in each module, you can do so by clicking on that help button. A module might display the message No data available in table to indicate an empty module. That message will disappear after you have successfully saved information onto the module in question. In the picture above, we have highlighted in yellow color the areas where your information will be displayed after you successfully add it and save it.

3 Activities requiring your attention If your form has modules that are already filled out with activities that are accompanied by the message Activities require your attention, this means that you entered that information during a previous evaluation year and that you set it as an Ongoing activity. To unlock these modules and edit their information, please click on the Update button located at the bottom-right area of the module as shown in the illustration below (you might need to scroll to the right side). Action Buttons Modules that have saved information (except for those that require attention as explained above) will display three icons on the right side under the Actions column (you might need to scroll to right side). From left to right, the pencil icon allows you to make changes to the corresponding entry, while the green X icon permanently deletes the corresponding entry, and the double-page icon creates a duplicate of the existing entry and places it right below it (a cloning feature that is rarely used). The following illustration indicates their location:

4 Your Department Chair or Program Director will be conducting your evaluation. If you are not sure what type of information to add to a specific module after looking at the rubric via the Help button, please don t hesitate to ask your Department Chair or Program Director for advice. If you believe there is a technical issue with Faculty180 that interferes with your ability to complete the form, please send a description of the issue to the electronic address located at the very end of this tutorial. The first module is called Describe how well you met your Professional Development Plan Goals from the previous year. To begin, click on the Add button located at the bottom of that first module. This will open a new window allowing you to add information to that specific module as shown in the illustration below:

5 Start and End Semester Select a start semester by using the corresponding drop-down menus pointed by the big orange arrow in the illustration above. Then select an end semester according to the following examples: - If you are entering information for one semester, then enter the same semester again in the end semester box (Example: Start semester is summer 2016 and end semester is summer 2016). - If this is an ongoing activity, please select Ongoing as the end semester (Example: Start semester is summer 2016 and end semester is Ongoing). - If you are entering information for two or three consecutive semesters, then select the corresponding start and end semester (Example: Start semester is summer 2016 and end semester is spring 2017). You are only required to add one entry per semester for data narratives, not competencies. Keep in mind that any entry you set to an academic year before the summer of 2016 or after the spring of 2017 does not apply to the current evaluation year and even though it will be saved in the system, it will not show up on this year s form and instead, it will appear on the form corresponding to that year. Example: Saving a narrative with a start semester of summer 2017 and an end semester of fall 2017 won t show up on the current form, but it will show up on next year s form. Please plan accordingly. Narrative, Rubric, and Classifications The narrative is a description of your activities in regards to the topic stated on the module title and rubric. Please check the rubric via the (?) Help button on each module to find out what to include in each narrative. For a detailed self-evaluation rubric guide, please visit and download the Self-Evaluation Rubric PDF. In some modules, you might be able to select a classification from the Self Assessment drop-down. There are four classifications to choose from: EE Exceeds Expectations, ME Meets Expectations, PE Progressing Towards Expectations, DM Does Not Meet Expectations. Selecting EE Exceeds Expectations requires you to enter a narrative. Although the other classifications do not require a narrative, your Dept. Chair or Program Director might want to see more than just a classification in order to properly conduct the evaluation. Saving your changes Scroll down and click on Save and Add Another if you want to save and continue adding a new semester to the same module, or click on Save and Go Back to save and return to the main evaluation form. DO NOT CLICK CANCEL, unless you want to discard your most recent changes. Do not use the Back Button on your web browser Please keep in mind that using the back button on your web browser is known to cause connection difficulties since it does not allow the form in Faculty180 to properly synchronize with its server. This is not a system glitch and it s similar to the experience on other secure sites like online banking. Instead, please use the Go Back, or the Save and Go Back buttons usually located at the bottom of the page in Faculty180 (you might need to scroll to the very bottom of the page in Faculty180). Cut, Copy, and Paste in Faculty180 If right-clicking on a highlighted text doesn t give you the traditional cut, copy, and paste commands, then you can perform the equivalent commands by using the following keyboard shortcuts. (Note: Cut does not work with permanent text. Use copy instead). To Cut: Highlight a piece of text with your mouse, then hold down the Ctrl or Command key and tap X on your keyboard. To Copy: Highlight a piece of text with your mouse, then hold down the Ctrl or Command key and tap C on your keyboard. To Paste: Highlight a piece of text with your mouse, then hold down the Ctrl or Command key and tap V on your keyboard. Attaching an additional form or file (for the Classroom Observation form, skip to next page). If you or your department asks you to attach additional forms such as the Adjunct Faculty Evaluation and Professional Development Plan, you can upload it to the very first module: On the main form, click the Add button located below the very first module. Next, select the corresponding start and end semester and then make sure you type-in the title of the form in the narrative box. Then use the Browse button to select and upload the PDF, Word, or picture file that contains the form. Finally, scroll down and click on Save and Go Back. Back on your form, a blue hyperlink will appear in the first module under the narrative column. Optional: You can also upload a Word, PDF, or picture file to most of the other modules (such as a document or picture file that supports your narrative).

6 Teaching Course Attachments The teaching module lists all the courses that you have taught or will be teaching during the current evaluation year, all grouped by semester. If you notice a course that you are not or won t be teaching during the specific semester in which is listed, please add a checkmark to the Course Not Taught box located on the right side of the course in question. If you notice that a course is missing from the list, please contact Sabrina Crawford at crawford.sabrina@spcollege.edu At the bottom of this module, there is a section called Course Attachments that displays several columns (Course, Syllabus, Course Evaluation, Peer Evaluation, Other) and an Add button on the right side of each course. Each column has a different purpose as explained below. Adding your Syllabus file First make sure that you have all the syllabi files on your computer. If you no longer have your syllabi files that you originally uploaded to MyCourses, then it s recommended to copy the syllabus text from MyCourses and paste it onto a Word file, and thus creating a new syllabus file. You are only required to upload the syllabus for each of the courses listed in this section. A digit under the Syllabus column indicates the number of syllabus files successfully uploaded to a specific course. To upload a syllabus file, click on the Add button located under the last column on the right side of each course. This action will open a pop-up window as shown in the illustration on the next page. Adding a Classroom Observation file (Dual Enrollment Faculty only) If you have been assigned a person to observe your class, then you might receive a scanned PDF copy of your Classroom Observation form (if not, you can request a copy from your classroom observer). To upload this form, click on the Add button located under the last column on the right side of the corresponding course. This action will open a pop-up window as shown in the next illustration. On the following steps, please select Course Evaluation instead of Syllabus.

7 Select Syllabus from the Type* drop-down menu. Then follow these steps also shown in the next illustration: 1. Click on the Choose File button to open a file-browser window 2. Click on the corresponding syllabus file 3. Click the Open button. Note: Please do NOT paste a URL from MyCourses since it will not be accessible outside of your MyCourses session.

8 SSI Data and Student Success Rates Data These two modules display the SSI scores and student success rates data for all the classes that you have taught so far during the current evaluation year, and they re automatically uploaded to Faculty180 every semester after grades have been processed for the full semester. If you notice a duplicate entry (duplicate course title will be displayed in black color instead of blue color), you can delete it by clicking on the green X icon located at the end of the line. If your data is completely missing from these two modules and affects your ability to complete the SPC Adjunct Evaluation Form , please contact Sabrina Crawford at crawford.sabrina@spcollege.edu Student comments Starting fall 2016, you can access the student comments together with the most current version of your SSI data by clicking on the corresponding blue hyperlink under the Course Prefix Number Section column (please wait about 10 seconds for the data to load up). If the hyperlink is not working, please access your data by logging into the SSI Results Database available at If you experience issues while browsing the SSI Results Database website, you can contact their support team at SSI_Admin@spcollege.edu SSI and Student Success Rates Narrative and Reflections For these two modules, please add an individual narrative for each semester that you have taught between summer of 2016 and spring of Next Year's Professional Development and Growth Plan Even though you can select a date that takes place in the future, please select Summer 2016 as the start date and Spring 2017 as the end date for this module, otherwise the form might filter out your entry.

9 Submitting your form Once you have completed your form and reviewed all the information for accuracy, click on the Submit When Ready button located on the top area of the screen as shown in the illustration below. If you just want to save your form and continue working on it at a later time, then click on Save and Go Back. Additionally, you can click on Preview CV for a printable overview of your form (please choose the correct type of form from the drop-down menu). (Note: If you accidentally submit your form before completion, please send an to the electronic address provided at the very end of this tutorial requesting your form to be rejected and sent back to your Faculty180 Dashboard). Due dates The forms for this evaluation year opened on Sept. 6 th, Please keep in mind that the closing date of May 31 st, 2017 is college wide and that your Department Chair or Program Director might provide you with an earlier due date.

10 Adding your own comments Electronic Signature After submitting your form and nearing the end of the evaluation year, your Department Chair or Program Director will be reviewing your entries, conducting the evaluation, and leaving you notes for you to reply. If your form needs additional information, your Department Chair or Program Director will return your form to the Faculty180 dashboard and send you an letting you know that it requires further input. If this is the case, just log back in and make any necessary changes, then submit your form again. Once the Department Chair s or Program Director s evaluation of your form is approved by your Department Dean, you should add your own comments in order to electronically sign your evaluation. To do so, please follow these steps: 1. Log onto Faculty Click on EVALUATIONS located on the left pane (you might need to scroll down on the left pane). 3. Look for the item SPC Clinical Faculty Evaluation and click on the green eyeball icon located on the right side of the page under the Evaluations column. 4. Look for the item SPC Clinical Faculty Evaluation with your Department Chair s or Program Director s name next to it, and click on the corresponding green eyeball icon located on the right of the page under the View/Respond column. It might take up to 10 seconds for the notes to load up on your screen. When done reading the notes from your corresponding Dept. Chair or Program Director, scroll down to the bottom of the page and click on Cancel. 5. Look for the item SPC Clinical Faculty Evaluation Dean Approval and click on the corresponding green eyeball icon located on the right side of the page under the View/Respond column. If it s showing as In Progress under the Evaluation Date column, then you have to wait for your Dean to approve it before you can add your own comments. 6. Once you click on the green eyeball icon, the View/Respond page should load up on your screen after a few seconds. Scroll down and add your comments in the Response box. (Note: Since your Dept. Chair or Program Director is the person assigned to evaluate your form, you won t see any notes from your Dean).

11 7. When ready, scroll down to the bottom of the page and click on Save and Go Back. Keep in mind that you have a limited time to enter your own comments (about 30 days after the Dean Approval), which completes and electronically signs your evaluation. No further steps are required until next year s evaluation. All records of evaluations are maintained in Faculty180 for you to access and review. Printing your evaluation To open your completed evaluation form, click on View located in the last column of the section Evaluation Documents as shown on the illustration above. This will open a webpage in a new window or browser tab displaying your completed evaluation form. To print the webpage (or any webpage in your web browser) on a Windows computer, hold down the Ctrl key on your keyboard and then tap the P key on your keyboard. On a MAC computer, hold down the Command key on your keyboard, and then tap the P key on your keyboard. This will open the traditional printing window from where you can select the printer, amount of copies, and other options together with the print button. (Note: To print as a PDF document, select PDF from the list of available printers. If your SPC computer does not have this option, please contact your campus TRS team to have it installed). For troubleshooting of technical issues in Faculty180 that affect your ability to complete your evaluation form (excluding SSI Data and MyCourses), the SPC Center of Excellence in Teaching and Learning has a Technical Support Specialist that you can contact at capobianco.marco@spcollege.edu