Recruitment Agencies. User Guide

Transcription

1 User Guide Copyright 2016 Qatar Petroleum The information contained herein is the exclusive property of Qatar Petroleum and, except as otherwise indicated, shall not be reproduced in whole or in part without written permission.

2 Table of Contents Table of Contents... 2 Overview... 3 Course Objectives... 3 Agency Dashboard... 4 Mass Upload of CVs Effective Date: 15/08/16 Page 2 of 38 User Guide

3 Overview Course Objectives Once you complete this course, you will be able to: Perform CV mass uploads Manage the Agency Dashboard Effective Date: 15/08/16 Page 3 of 38 User Guide

4 Agency Dashboard Instructions Use this procedure to access the recruitment agency s Dashboard. Trigger Check the status and job postings assigned to a recruitment agency by Qatar Petroleum. Prerequisite User Name and Password Menu Path Effective Date: 15/08/16 Page 4 of 38 User Guide

5 Agency Dashboard 1. Start the transaction using the menu path. Qatar Petroleum portal s Careers page 2. Click on. Effective Date: 15/08/16 Page 5 of 38 User Guide

6 Agency Dashboard Logon 3. Click on. Enter your User Name and Password If you are logging on for the first time, the system will prompt you to change your password. Effective Date: 15/08/16 Page 6 of 38 User Guide

7 Agency Dashboard Change Password 4. Click on. The same process will be followed in case you have forgotten your password. Clicking on change. will take you directly to the system s landing page without password Effective Date: 15/08/16 Page 7 of 38 User Guide

8 Agency Dashboard Password Changed 5. Click on. A message appears Effective Date: 15/08/16 Page 8 of 38 User Guide

9 Agency Dashboard Landing Page for 6. Click on.. Effective Date: 15/08/16 Page 9 of 38 User Guide

10 Agency Dashboard Agency Dashboard 7. Click The number in brackets indicates the total job postings assigned to the recruitment agency Effective Date: 15/08/16 Page 10 of 38 User Guide

11 Agency Dashboard Query 8. Click on a Job Reference Code, for example. You can open the active queries in PDF format to view and print them, or you can export them to an Excel sheet. Effective Date: 15/08/16 Page 11 of 38 User Guide

12 Agency Dashboard Query s Details 9. Click on to close the job query s details. Effective Date: 15/08/16 Page 12 of 38 User Guide

13 Agency Dashboard Agency Dashboard 10. Click on. Effective Date: 15/08/16 Page 13 of 38 User Guide

14 Agency Dashboard Candidate Application Status The number in brackets indicates the total of candidates assigned to the selected job posting 11. Click on to exit the Agency Dashboard Effective Date: 15/08/16 Page 14 of 38 User Guide

15 Agency Dashboard Landing page for You have completed the Agency Dashboard lesson. Effective Date: 15/08/16 Page 15 of 38 User Guide

16 Mass Upload of CVs Instructions Use this procedure to perform CV mass uploads Trigger Upload several candidates details in one time Prerequisites Completed QP Excel spreadsheet Menu Path Effective Date: 15/08/16 Page 16 of 38 User Guide

17 Instructions 1. Start the transaction using the menu path Qatar Petroleum portal s Careers page 2. Click on. If the system is idle for 30 minutes you will be logged off. Please ensure that you save your work throughout the process. Effective Date: 15/08/15 Page 17 of 38 User Guide

18 Logon 3. Click on. Enter your User Name and Password If you are logging on for the first time, the system will prompt you to change your password. Effective Date: 15/08/16 Page 18 of 38 User Guide

19 Change Password 4. Click on. The same process will be followed in case you have forgotten your password. Clicking on change. will take you directly to the system s landing page without password Effective Date: 15/08/16 Page 19 of 38 User Guide

20 Password Changed 5. Click on. A message appears Effective Date: 15/08/16 Page 20 of 38 User Guide

21 Landing page for 6. Click on Effective Date: 15/08/16 Page 21 of 38 User Guide

22 Excel File Upload 7. Click on Select an Excel sheet from your computer Effective Date: 15/08/16 Page 22 of 38 User Guide

23 Excel File Upload 8. Click Ensure that the Excel sheet includes all the candidates details before you upload it. If the sheet contains incorrect data or blank mandatory fields, errors will appear after upload. These can be manually rectified later. Effective Date: 15/08/16 Page 23 of 38 User Guide

24 Excel File Uploaded The red status mandatory fields. indicates that the uploaded Excel sheet contained errors or blank Also, a message will advise you of any duplicate records found 9. Select a candidate Effective Date: 15/08/16 Page 24 of 38 User Guide

25 Editing Data 10. Click Effective Date: 15/08/16 Page 25 of 38 User Guide

26 Check Data 11. Click The information from the Excel spreadsheet will be displayed on the screen Ensure that the Communication field corresponding to the chosen is actually filled. For example, when you choose Mobile as your Preferred Contact No., then fill the. Effective Date: 15/08/16 Page 26 of 38 User Guide

27 Attachment 12. Click The status will remain red fixed and the candidate not added, until all the errors have been Effective Date: 15/08/16 Page 27 of 38 User Guide

28 CV Upload 13. Select from the Attachment Type list CV Upload 14. Click Select the file you want to upload from your computer and enter a description for the file. The accepted file formats are Word, PDF and PNG only. Attachment Type and Description are mandatory information. You must provide them before you could proceed. Effective Date: 15/08/16 Page 28 of 38 User Guide

29 CV Upload 15. Click CV Upload 16. Click to complete the task. Attachments can be viewed and deleted. Effective Date: 15/08/16 Page 29 of 38 User Guide

30 Check Data 17. Click Effective Date: 15/08/16 Page 30 of 38 User Guide

31 Check Data 18. Scroll down the page Effective Date: 15/08/16 Page 31 of 38 User Guide

32 Adding a Candidate 19. Select a position s code from the Reference Code list Each job posting has a specific job reference code Effective Date: 15/08/16 Page 32 of 38 User Guide

33 Adding a Candidate 20. Click Effective Date: 15/08/16 Page 33 of 38 User Guide

34 Adding a Candidate 21. Click The status has now turned to green. Effective Date: 15/08/16 Page 34 of 38 User Guide

35 Saving 22. Click A message will notify you that the candidate has been uploaded. Ensure that all the statuses are green before saving. Effective Date: 15/08/16 Page 35 of 38 User Guide

36 Notifications A message will notify you about the success of the operation and about duplicates. 23. Click to add a single candidate's details without using an Excel spreadsheet for this purpose. Effective Date: 15/08/16 Page 36 of 38 User Guide

37 Direct Input Ensure that you have filled all the candidate s details, checked the data for any duplicates or errors, and added the candidate. 24. Click 25. Click to exit CV Upload. Effective Date: 15/08/16 Page 37 of 38 User Guide

38 Landing page for You have completed the Upload CV lesson. Effective Date: 15/08/16 Page 38 of 38 User Guide