Bring Your Own Device (BYOD)

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Brianne Russell
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1 Bring Your Own Device (BYOD) Information Session Tue 30 th October :20pm & 5:00pm

2 Welcome Mr Anthony Lanskey Principal

3 Topics covered during this session 1. The what, how and why of BYOD and online learning 2. Responsibilities of all parties 3. Technical support, warranty and repairs 4. Question & answer time

4 Mr Geoff Hodskiss Head of Information Technology & elearning

5 Gympie is an elearning School We ll continue to be an elearning school. The e means student learning is enhanced by electronic technologies. We use a combination of: Online curriculum materials - Moodle & The Learning Place websites Technologies such as BYOD (student laptops), school laptops, computer labs, ipads, wireless network, Internet, printers, portable cameras A variety of software programs

6 1. The what, how and why of BYOD and online learning 2. Responsibilities of all parties 3. Technical support, warranty and repairs 4. Question & answer time

7 1. The what, how and why of BYOD and online learning What is BYOD and online learning? A model of device ownership where students use their privately-owned device (usually a laptop) to access the school network, internet, printing services. Devices supplement learning. They re not used all the time. Traditional teaching and learning methods are highly respected as part of a well-rounded curriculum. BYOD fits our school vision: Successful students who are capable, confident, innovative and engaged learners accessing a wide range of learning opportunities. In 2019, classwork for year 7 subjects will be on the Learning Place. It will be accessible from school and home, in fact, anywhere there is internet access.

8 1. The what, how and why of BYOD and online learning How will it work at Gympie SHS? Students can connect up to 3 devices. They follow a step-by-step guide. This will also be available for downloading from our website or the IT Service Centre. Connecting for the first time takes a few minutes. The BYOD performs a few checks then if everything is in order, the device is online. Once set up, the device will reconnect each time your child is in WiFi network range. In the first week of 2019 we ll be visiting all year 7 classes to help students work through these first connection steps. BYOD gives students a seamless experience between home and school, with increased access to a wider range of instructional materials.

9 1. The what, how and why of BYOD and online learning Why we have adopted the BYOD model? The national laptops for students program ended in The program provided the equivalent of one laptop for every student in years 9, 10, 11 & 12. The 500+ laptops we received during the program are now outside the warranty period. Many are 7+ years old and it s not economical to repair them. Recurrent school funding is insufficient to replace these laptops. BYOD is a world-wide trend that has been adopted by schools, businesses and government organisations to meet the demand for learning, living and working in the information economy. BYOD helps to equip students with the skills they need to live, work and play in the 21 st century.

10 1. The what, how and why of BYOD and online learning Why we have adopted the BYOD model? We live in a world where immediate access to information is an expectation and students already use technology as a part of every day life. With BYOD, every student can access high quality and up-to-date instruction, maximising the opportunities for success in school and beyond. We re moving to a full elearning model where all class content is accessible online, anytime and anywhere. BYOD fully supports this. With their own device, students quickly become familiar and confident with the features and functions of their device and more effectively utilise time. Students will be more engaged in class as the BYO device is readily available and they can be productive within moments of entering the classroom.

11 1. The what, how and why of BYOD and online learning 2. Responsibilities of all parties 3. Technical support, warranty and repairs 4. Question & answer time

12 2. Responsibilities of all parties Parent responsibilities read and sign BYOD agreement, bring an existing compatible laptop, or purchase one that meets minimum recommended specifications. Pay $20 per annum BYOD connection fee to cover licence and hardware costs. Purchasing: Devices below minimum specification may still work but this may lead a less than ideal user experience for your child. Any device with less than 64Gb hard drive storage will likely not function correctly once software is loaded. Buy a protective cover or case to secure the laptop in transit. Some laptop models have extra buffers around the perimeter to minimise impact damage. Check warranty cover and repair procedure. Consider getting accidental damage cover. It s relatively inexpensive and covers accidental damage, theft and/or loss. Devices with battery life less than 4.5 hours may not function for the full day.

13 2. Responsibilities of all parties Parent responsibilities continued We don t favour any supplier. You re free to buy from anyone. We invited suppliers to set up a purchasing portal and/or a display today. Purchase portal links are on our website click BYOD on the home page. We cannot offer advice regarding finance discuss this directly with suppliers or see their BYOD purchase portal for offers and details. Devices selected by the companies are generally more rugged and chosen for their ability to stand up to a higher level of active use you d expect at school. Some offers may include bundled software which could be available for free or at a discounted rate for students. Students get Microsoft Office for free and Norton anti-virus at a discount.

14 2. Responsibilities of all parties Student responsibilities Bring the device to school every day. Charge the battery regularly so that your laptop will still be running till the end of P4. Make a backup copy of anything you don t want to lose. Loss of your work is not a reason for extension or non-submission. Playing games is not permitted except where it is part of the curriculum. Misbehaviour involving the device will result in consequences as per school policy. Read and sign the BYOD agreement. Keep your device safe to and from school and during the day. Put your laptop in its protective carry case/your bag when moving between classes. When students leave their bag outside the classroom any item of value should be brought into the classroom, including your laptop.

15 2. Responsibilities of all parties School responsibilities Create and maintain engaging online learning materials for all year levels and subjects, as part of our elearning strategy. Until all year levels are added to the BYOD system, we ll maintain some computer labs and laptop trolleys to ensure students can access technology. A small number of devices will be available for families not in a position to purchase a device. There will be an application process and service fee. We re adding extra IT staff capacity to maintain high level of service to school community. We re investigating the provision of lockers for the safe-keeping of laptops during sport and other practical lesson activities.

16 2. Responsibilities of all parties School responsibilities Just like with mobile phones, the school assumes no liability nor responsibility for the security and safety of personally owned devices, including BYO devices. We re upgrading the internet speed to handle the expected increase in traffic. The wireless and main network will be upgraded in 2019 to increase connectivity, speed and reliability. We will keep in touch with you through the website (primary), , SMS, newsletters and F/B.

17 1. The what, how and why of BYOD and online learning 2. Responsibilities of all parties 3. Technical support, warranty and repairs 4. Question & answer time

18 3. Technical support, warranty and repairs Warranty A fault that develops with the hardware or a manufacturing fault. A longer warranty will give you more peace of mind. Accidental damage Oops, broke something, dropped laptop, spilled drink in keyboard. This needs Accidental Damage Protection (ADP) cover, available for an extra cost from many suppliers. Check the purchasing portal for details. Insurance Theft, loss, etc. Explore adding BYOD to your household insurance. Some ADP policies may cover this. Check policy wording. Carelessness Leave an object between screen and keyboard and crack the screen. Similar to accidental damage. Check policy wording to see if actions of this nature are covered.

19 3. Technical support, warranty and repairs We recommend asking the sales representative for details of their standard and extended warranties as well as ADP cover prior to making your purchase decision. Some household insurance policies may cover theft or loss. You might like to check with your insurance provider to see what they will, and won t, cover. There are stand-alone insurance companies offering laptop insurance. Some companies offer on-site repairs. They will come to the Gympie SHS to fix your child s laptop. Ask for details. Some companies may permit our IT staff to log a warranty job on your behalf. If this is the case, our IT staff can do this so that your child would only need to drop off their faulty BYO device to the IT Service Centre and the rest is taken care of.

20 3. Technical support, warranty and repairs All other technical support such as installing software and accessories is your responsibility. Our IT staff may be able to give some assistance and answer questions but we re unable to undertake any other work as this may void your warranty. The following devices will not work on our network: Android based laptops (Android phones are usually okay) Chromebook devices Some older model ipads that don t have dual band WiFi

21 3. Technical support, warranty and repairs Check our website for more details about the following offers. Software free Microsoft Office for students on up to five devices. You ll need your school login ID and password. The free package includes: Discounted offer for Norton anti-virus your BYOD may come with a trial version of anti-virus. Check the details of the offer to upgrade this trial to a full version and choose one package only. Avoid installing two or more AV programs as this can cause problems. Other software will be made available, or a download links supplied for specialist subjects such as for graphics, drawing and design software. In is common for you to have to create an account in order to download such software.

22 1. The what, how and why of BYOD and online learning 2. Responsibilities of all parties 3. Technical support, warranty and repairs 4. Question & answer time

Bring Your Own Device

Bring Your Own Device Information Booklet 2017 CONTENTS 4 - Our ICT Vision 4 - Software 5 - Backups, Device Care & Repairs 5 - BYOD Do s & Don ts 6 - Devices 8 - FAQ Learning is most powerful when it