Background The GATRACS project has been designed to provide Georgia institutions with a transfer articulation portal that will help students
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- Barnaby Barber
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1 Background The GATRACS project has been designed to provide Georgia institutions with a transfer articulation portal that will help students throughout h t the state t evaluate what institution to which they would like to be admitted based on which courses transfer to that institution. In order to accomplish this, the GATRACS team has partnered with Decision Academic to leverage their software interface.
2 Background A new process, the Transfer Articulation Extraction Process (ZORTRAX), has been designed to extract data from Banner and feed it to the GATRACS portal, designed dby Decision Academic. Decision Academic uses a tilde (~) delimited file format with three separate files in order to transfer this data. This process will extract the data from Banner and reformat it in three TXT files which can then be imported into the GATRACS portal.
3 Process Flow Overview These initial data load steps should be followed the very first time the Transfer Articulation Extraction Process (ZORTRAX) is used to upload either your institutional catalog and/or transfer articulation data for a specific transfer institution. Please keep in mind if you have any campus business practices that would report courses that are not part of your academic offerings, you may need to filter your results using the additional parameter filters.
4 ZORTRAX
5 ZORTRAX When running the ZORTRAX process for the first time, include all the courses possible. Be sure to set the following parameters for an optimal output. Enter a Y in the Report Catalog gparameter. Enter the current term for the Effective Term parameter. Enter the SBGI code of the transfer institution being reported in the Transfer Institution parameter. Enter an N in the Changes only parameter. Enter SCBDESC or SCRTEXT in the Course Description Parameter.
6 ZORTRAX If you have more than one SBGI code, you can insert a row and duplicate the parameter to report more than one Transfer Institution in a single file.
7 ZORTRAX This will create three TXT files. Import 1 will contain Course catalog data. Import 2 and 3 will contain Transfer course information.
8 ZORTRAX All three files will need to be provided in original TXT format when providing them to the GATRACS team.
9 ZORTRAX Output
10 ZORTRAX Output Importing files into Microsoft Excel Save or move the TXT files to your local hard drive. Open Microsoft Excel. Click on the Data tab and chose Get External Data from Text.
11 ZORTRAX Output Importing files into Microsoft Excel Navigate to the TXT files and chose the one you wish to view.
12 ZORTRAX Output Importing files into Microsoft Excel Click Import. Choose Delimited and Next on the Text Import Wizard.
13 ZORTRAX Output Importing files into Microsoft Excel Clear the Tab Delimiter, check Other, place a tilde in the other block, and click Next.
14 ZORTRAX Output Importing files into Microsoft Excel Highlight the first column in the Data Preview window, hold down the Shift key, and click the last column in the Data Preview window. Select the Text radio button and select Finish. i
15 ZORTRAX Output Importing files into Microsoft Excel
16 ZORTRAX Output Importing files into Microsoft Excel A popup box will appear asking you where to place the data. Enter =$A$1 in the Existing worksheet box and click OK.
17 ZORTRAX Output Importing files into Microsoft Excel All the information in the TXT file should now appear in Excel.
18 ZORTRAX Excel is for reviewing only. All three files will need to be provided in original TXT format when providing them to the GATRACS team.
GATRACS Transfer Articulation Extract Process
Georgia Enhanced Banner Student and Financial Aid Systems User Documentation Version 8.14.2 August 2011 This page left blank to facilitate front/back printing. Table of Contents Introduction to GATRACS
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