RAMP MSA3 Team Admin Manual. Hockey

Transcription

1 RAMP MSA3 Team Admin Manual Hockey

2 Table of Contents Introduction 3 Overview of Menu Items 3 I. Pages 6 II. Main Menu 7 III. News 8 IV. Events 10 V. Albums 11 VI. Players 13 VII. Staff 15 VIII. Practices 16 IX. Games 17 To Enter a Gamesheet: 19 X. Mailer 19 Categories 20 s (Other) 20 Compose 20 Outbox 21 XI. Exports 21 Labels 21 Contact Lists 22 Stats & Standings 22 XII. Admin Settings 23 2

3 Introduction This manual will provide the user with a basic understanding of how to edit the content on their site using the RAMP MSA3 Platform. A general overview of the menu items will be provided, in addition to a more in-depth look at how to utilize each of the menu items and how to add your own content. Screenshots and step-by-step instructions are provided to facilitate a quick and easy understanding. Please keep this manual for future reference. Overview of Menu Items Within the Team microsite are the following menu items: Home Returns the Admin to the Home page. I. Pages Here the Team Admin can Pages to the site, or edit/delete pages in this area by selecting Edit, or Delete. II. Main Menu The administrator can view existing main menu items or create new items by selecting Add Menu Item. III. News Here the Team Admin can add News Articles. News articles are displayed as promo blurbs and are linked to the full article. IV. Events Here the Team Admin can add Events. The administrator can create events that are displayed on the calendar and as a promo blurb on the website. V. Albums Here the Team Admin can create and add photos to Galleries, with titles and descriptions. VI. Players Here the Team Admin can add players singly or in multiples. Once players are entered into the system the site administrator has the ability to track statistics. VII. Staff Here the Team Admin can add Staff Members. This allows staff to be ed with game and practice notices. VIII. Practices Here the Team Admin can schedule and maintain Team Practices. IX. Games Here the Team Admin can schedule and maintain Team Games. X. Mailer - Here the Team Administrator can create categories, compose mail or check their outbox. XI. Exports The Team Admin can do various exports of data from the system. XII. Admin Settings Allows the Team Administrator to change their login/password, or add administrator contact information. If your team is part of a RAMP league, you can link the League team site to yours, allowing league schedule and standings to load onto your team site automatically. 3

4 Getting Started Notices The Notices area is where the RAMP Development team communicates directly to the associations. This is the area where any updates to the system will be posted, and where the RAMP team lets the associations know what is on the board to be added or fixed with the system. The associations can check this area to view the progress with the RAMP MHA3 System. Instruction Manuals The Instruction Manuals area is where the RAMP Support documents are offered for uploading. The documents are organized by level, the Team Admin manual is available at the team level, etc. Any other support documentation such as the textediting manual will also be found in this area. These manuals are kept up to date and new manuals are uploaded as new features are introduced to the site. 4

5 Send Feedback The Send Feedback area is where the Associations that use the RAMP system can offer suggestions for the system. Any improvements, or feedback you have about the websites can be entered here, and will be sent to the RAMP development team. The team will go over the suggestions, and if they are feasible additions to the site, they will be added to the system! NOTE: Do not use this area to report errors, or to ask for advice on how to use your site. Please contact your association or division admin for help with your site. 5

6 I. Pages The team administrator has the ability to add, edit or delete pages from the website. Pages can be edited when they are being created or after by clicking the edit button. NOTE: Once a page has been created its name is stored on the database EVEN IF YOU DELETE IT, so use care naming your pages if you are experimenting with the system. You will not be able to use the same page name twice. Placeholder Pages: Under "Pages" there are two tabs, one for regular content pages, the other shows "Placeholder Pages". A placeholder page is a page that you cannot enter content into. These are pages such as Stats & Standings/Practices/Staff etc that cannot have content added to them directly, instead, they display content based on the data entered in their respective areas. They are placeholders that show generated content based on data that's been entered, for example - Stats will show team stats based on game sheet entries, etc... To Add a Page: 1. Select Pages 2. Select Add Page 3. Enter the required page name (Please do not use any special characters excepting for dash and underscore _) 4. Enter the Header text. This will be text will appear at the top of your page as a headline to your main body text. NOTE: All the fields after this point are optional, it is not required that you fill any or all-remaining fields (Except for number 10). 5. Enter the URL name; it should be the same as your page name but with no caps. 6. Enter the Page Title. This is the text that appears at the top of the browser window. 7. Enter Meta Keywords. These keywords will not be visible to any users visiting the site, but will help search engines categorize the webpage. For instance, if you are creating a Teams Page, you may wish to use keywords such as your topographical location (EG. Edmonton), the sport (EG. Curling), and any other pertinent keywords (EG. contact information, keywords relating specifically to that page etc). 8. Enter Meta Description. This description is what will appear to users when they are searching a browser for your webpage, if the browser is unable to automatically generate its own description of the webpage. 6

7 9. The Meta Robots and Meta GoogleBot drop down menus can be left as they are unless the site admin has a desire to change them. 10."Enter main body text. This is the text that will appear on the page. NOTE: Please see the Text Editing Manual for more information on how to add text to a Page. m P The team administrator has the ability to add, edit or delete main menu items from the website. Menu items can only be linked to pages that are already created. The pages that are linked to the menu items can be viewed by clicking on the URL beside the menu item name. Menu items can be edited after they have been created by clicking on the Edit button, deleted by clicking on the Delete button, the display order of the menu items can also be altered by clicking on the Move Up or Move Down buttons. Menu items are the main navigation of your site that appears below the header graphic on each page. See below. 7

8 To Add a Menu Item: 1. Select Main Menu 2. Select Add New 3. Enter the menu Item Name. (EG. Contact) 4. Use the drop down menu to select which page you wish the menu item to link to (EG. Contact us page). NOTE: Remember, menu items can only be linked to pages that already exist! You can also link to No Page, or to URLs, or to Documents. 5. Click Submit 6. Select Done if you re finished, or select Add Another if you wish to add more menu items. To Edit a Menu Item: 1. Select Main Menu 2. When the Menu Item Page loads, click the Edit button beside the menu item you wish to change 3. Make the desired changes 4. Click Submit NOTE: If you have many Menu Items entered in the system, using the Quick Search will help you find your entry faster! III. News Team administrators have the ability to add news articles. Once added, news articles will show up in the Calendar/Events/News sidebar, and will be linked to the applicable news page. Team administrators have the ability to their team as news articles are published. Team administrators have the ability to set how many news articles show on the home page. 8

9 To Add a News Article: 1. Select News 2. Select Add New 3. Enter the Headline in the Title field. 4. Enter the date of the news article. 5. Check the Entire Team box if you want the system to this news article to everyone who has addresses entered in the system. 6. Enter the body text. 7. Click Submit. 8. Select Add Another or Done Your news article should now display on your homepage. NOTE: Please see the Text Editing Manual for more information on how to add text to a News Article. 9

10 To Edit a News Article: 1. Select News 2. Click the Edit button beside the article you wish to change 3. Make the desired changes 4. Click Submit NOTE: If you have many News Articles entered in the system, using the Quick Search will help you find your entry faster! m S MA Team administrators have the ability to add events to their websites. Events will show up highlighted on the calendar. Team administrators have the option to send events to their team when they create the event. Clicking on the highlighted events in the calendar will bring up the events page where the event details can be viewed. JULY 31 ST IS HIGHLIGHTED DUE TO AN EVENT ON THAT DAY. IF WE SWITCH TO THE EVENT TAB, WE CAN SEE THE NAME OF THE EVENT To Add an Event: 1. Select Events 2. Select Add Event 3. Enter the event name 4. Enter the Start Date. Select the All Day Event box if applicable. 5. Enter the start time 6. Enter the End Date 7. Enter the End time 8. Check the Entire Team box if you want the system to this event to everyone who has addresses entered in the system. 9. Enter any applicable information in the main content area. 10. Click Submit. 11. Select Done if you re finished or select Add Another if you wish to add more events. 10

11 To Edit an Event: 1. Select Events 2. Click the Edit button beside the Event you wish to change 3. Make the desired changes 4. Click Submit NOTE: If you have many Events entered in the system, using the Quick Search will help you find your entry faster! V. Albums Team administrators have the ability to add albums. Albums can be created, then edited, have additional images added to them, or deleted by selecting Edit Images Add Images, Edit, or Delete. Editing the album by selecting Edit allows you to change the album name and description. Editing the images by selecting Edit Images allows you to add titles and descriptions of the images. The description you add to the images will appear below the image in your album. When you are done select Save Changes. NOTE: Most Digital Cameras take images that are much too large for your website. Please format your photos in an image editor such as Photoshop, Microsoft Paint, or Pixenate ( before uploading them to your site. THIS IS IMPORTANT! To Add an Album: 1. Select Albums 2. Select Add New 3. Enter the Album name in the name field 4. Enter Album description in the description field 5. Select Choose File to add an image. File directories will popup. Navigate to when you have your images stored and formatted. Clicking on the image name should bring up your image. 6. Repeat step 5 until you have added all available images. 11

12 7. Click Submit to save your work. 8. Select Done if you re finished, select Add Another if you wish to add another gallery, selects Add More Photos To Album if you have more images to add. To Add Photos to an Album: 1. Select Albums 2. When the Team Album page shows, find the album you wish to add photos to and click Add Images 3. Click Browse to navigate to where the Images are stored on your computer. 4. Repeat Step 3 until all images are chosen or until you run out of Image spots. 5. Click Submit To Edit Images in an Album: 1. Select Albums 12

13 2. When the Team Album page shows, find the album you wish to edit and click Edit Images 3. You can then add a title and short description to each of the photos that have been uploaded to the album. 4. Click Save Changes when you have completed the edits to your satisfaction. VI. Players Site administrators have the ability to add, delete and edit players in this area. It is required to enter players in order to place them on a team. The system has the option to add Player contact information. This is beneficial to players from the system. To Add a Single Player: 1. Select Players 2. Select Add Single 3. Enter the following required fields: a. First Name b. Last Name c. Date of Birth (DOB) d. Jersey Number 4. Click the AP checkbox if the person is an Affiliated Player (An affiliated player is a player who plays for a lower level who can be called up to fill your team in case of injury etc). 5. Click the Hide Player on Website if you wish to hide this players stats from the general public. 6. If desired add the following Parent contact information: a. First Name b. Last Name c. Primary Phone d. Secondary Phone e. Primary f. Secondary 7. Repeat step 6a-f to enter the optional parent information for both parents if possible. 8. Select Submit 13

14 To Add Multiple Players: 1. Select Players 2. Select Add Multiple 3. Enter the following required fields: a. First Name b. Last Name c. Jersey Number d. Position 4. Click Submit NOTE: Parent Contact Information can be added after the players have been created, by following the steps in the Edit Players section. 14

15 To Edit Players: 1. Select Players 2. When the Players page opens, click the Edit button beside the player s name you wish to enter additional information for. 3. Enter Player Parent Information. NOTE: If you have many Players entered in the system, using the Quick Search will help you find your entry faster! VII. Staff Team administrators have the ability to add, delete and edit Staff Members in this area. It is a good idea to enter Staff members as this allows their contact information to be viewed and allows Parents to contact the appropriate staff member with any questions or concerns they may have outside of regular game or practice times. This is also beneficial to staff members with association news, events and updates from the system. To Add a Staff Member: 1. Select Staff 2. When the Staff Page opens, select Add New 3. Enter the following required fields: a. First Name b. Last Name 4. Enter the Staff Position 5. Enter the Primary Phone Number 6. Enter the Secondary Phone Number if necessary 7. Enter the Primary address 8. Enter the Secondary address if necessary 9. Click Submit 15

16 To Edit a Staff Member: 1. Select Staff 2. When the Staff Page opens, click the Edit button beside the staff member you wish to make changes to. 3. Make the desired changes 4. Click Submit NOTE: If you have many Staff Members entered in the system, using the Quick Search will help you find your entry faster! VIII. Practices Ability to add, edit and delete practices. Practices are automatically added to and visible on the Team Microsite calendar. To Add a Practice to the Schedule: 1. Select Practices 2. When the Practices page opens, select Add New 3. Check the box if the practice is a reoccurring event on the same day of the week every week. 4. Select a date by clicking in the Date entry box and choosing a date on the pop up calendar (This is REQUIRED) 5. Select the appropriate time for the practice with the corresponding dropdowns (This is REQUIRED) or allow the system to add an end time if this has been set in SETTINGS by the association admin 6. Arena Please select the arena from the dropdown list (This is REQUIRED) 7. Check the Team checkbox if you would like a notification of this practice to be ed to the team. 8. Enter any applicable notes. 9. Select Submit 16

17 To Edit Practices Already Added to the Schedule: 1. Select Practices 2. When the Practices page opens, click the Edit button beside the practice you wish to make changes to 3. Make the desired changes 4. Click Submit NOTE: If you have many practices entered in the system, using the Quick Search will help you find your entry faster! IX. Games Ability to add, edit and delete games. Games are automatically added to and visible on the Team Microsite calendar. Admins can game notifications to the team. To Add a Game to the Schedule: 1. Select Games 2. When the Games Page opens select Add New 3. Select Game Type from the dropdown menu (This is REQUIRED) 4. Arena Please enter the name of the arena 5. Select a date by clicking in the Date entry box and choosing a date on the pop up calendar (This is REQUIRED) 6. Select the appropriate time for the game with the corresponding dropdowns (This is REQUIRED) 17

18 7. Enter Opponent Team Name 8. Check the Home Game button if this game will occur in your home arena. 9. Check the Team checkbox if you would like a notification of this practice to be ed to the team. 10. Select Submit To Edit Games Already Added to the Schedule: 1. Select Games 2. When the Games page opens, click the Edit button beside the game you wish to make changes to 3. Make the desired changes 4. Click Submit NOTE: If you have many games entered in the system, using the Quick Search will help you find your entry faster! 18

19 To Enter a Gamesheet: 1. Select Games 2. When the Games page opens, click the Gamesheet button beside the game you wish to enter information for 3. Enter the Scores in the Scores tab 4. Click the Complete checkbox 5. Click Submit (You should see a message Scores Have been saved! ) 6. Enter the Roster in the Roster tab (This is only necessary if you have not done so already in the Players section) 7. Click Save Roster 8. Enter the Goal breakdown in the Goals tab (this includes the scorer, assists, type of goal [PP, SH etc.], period, time and GWG) 9. Click Add NOTE: If you make a mistake when entering the Goal breakdown, you can change it by clicking the Edit button beside the entry you wish to change. 10. Enter any penalties in the Penalties tab 11. Click Add 12. Enter the Goalie information in the Goalies tab. This includes time played, GA, Saves, and WLT. 13. Click Add 14. When finished, click the Schedule button in the upper right corner to return to the Schedule X. Mailer In this area the Administrator can create specialized mailing lists with the s entered into the system in various locations, such as Staff, Players, etc. Categories -Allows the administrator create specialized mailing lists from any contact information added to the website s (other)- Allows the administrator to add other s to the system that would not be included in any other areas Compose Allows the administrator to compose s, and send them to any of the created categories Outbox Allows the administrator to view sent mail and In Queue/Unsent mail 19

20 Categories To Add an Category: 1. Select Mailer from the main menu 2. Select Categories from the Mailer Dropdown Menu. 3. Select Add New. 4. Enter a name for the Category 5. Click Submit. To Add Contacts to an Category: 1. Select Mailer from the main menu 2. Select Categories from the Mailer Dropdown Menu. 3. Select Contacts beside the category you wish to add contacts to. 4. Check the checkboxes beside the contacts you wish to add to the category 5. Click Submit s (Other) To Add Contacts to (Other): 1. Select Mailer from the main menu 2. Select (Other) from the Mailer Dropdown Menu. 3. Select Add New. 4. Enter the Address (This is REQUIRED) 5. Enter an addition notes 6. Click Submit Compose In this area Administrators can compose s to send to a customized mailing list of s within their association. 20

21 To Compose an 1. Select Compose from the Mailer Dropdown Menu. 2. Select the Recipients from previously created Categories (This is REQUIRED) 3. Enter a Subject 4. Write the 5. Click Send Outbox In this area administrators can view the status of their s. The RAMP mailer uses a queued system, which means that large quantities of s are sent out 50 at a time. This means that it can take up to 8 hours to send all your s, if you have a large number of recipients. Mail that has not been sent will be viewable on the Unsent/In Queue page. Once your mail sends, it will be visible on the Sent mail page. You can navigate between these pages by selecting the page you wish to view from the dropdown, and clicking View XI. Exports This area of the team admin site allows the team administrators to export various data from the site into hard copy. There are three different exports currently available: Labels Contact Lists Stats & Standings Labels In this area administrators can print labels for their gamesheets. The labels are formatted for Label Size 2 x 4 (Printed Landscape 4 x 2 ) Brand Avery To Print Labels: 1. Go to Export from the Team Main Menu. 2. Select Labels from the dropdown menu. 3. Select Download Labels 4. A popup window will appear asking you if you wish to save, or open the file. Open the file with Microsoft Word. 5. When Word launches and opens the document, Print the document onto your labels. 21

22 Contact Lists In this area administrators can view or download contact lists to print or store in an excel file. To Export Contact Lists: 1. Go to Export from the Team Main Menu. 2. Select Contact Lists from the dropdown menu. 3. Select Download Excel File Stats & Standings In this area administrators can view or download stats & standings to print or store in an excel file. Administrators can choose which game type they would like to download the stats for. Gamesheets must be completed in their entirety to view all the stats and standings for a given team. To Export Stats & Standings: 1. Go to Export from the Team Main Menu. 2. Select Stats & Standings from the dropdown menu. 3. Select the Download Excel button for the game type you wish to download. 22

23 XII. Admin Settings Administrator Settings: 1." Administrator Settings a. Admin Login Enter the login name you wish to use here. b. Admin Password Enter the login password you wish to use here. c. Admin Enter your Admin address here. d. First Name Enter your first name here e. Last Name Enter your last name here f. # of Articles to Show on Home Page Here the team admin can set the number of news articles that display on the team home page. 2." League Settings If your team also belongs to a league which is on the RAMP Network: You can now have your league schedule and standings loaded onto your team site automatically. You can enter your league game sheets directly from your team microsite administration area without the need to login to 2 separate sites. You will still be able to add in non league games (ie: tournaments) under "Games" in the menu. a. Association Select the league website from the list. b. Season Select the active season from the list. c. Division Select your division from the list. d. Team Select from the team names. To enable league gamesheet entry - Enter the league login and password provided to you by the league. - If the information is correct, you will see a new option under "Games" titled "League Games". a. Login -With the login your league administrator gave you. b. Password Use the password your league administrator provided. 23