Department of General Services ealerts. End User Procedures for the. E-Alerts System. Includes
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1 End User Procedures for the E-Alerts System Includes Accessing the E-Alerts System Completing E-Alerts Registration Updating Addresses Changing Your E-Alerts Categories Unsubscribing From E-Alerts 1
2 Important Points E-Alerts is an based system that notifies suppliers of new bids issued by the Department of General Services. This program can be accessed through the PA Supplier Portal at (for registered suppliers) or through the DGS Procurement website at (for unregistered suppliers). E-Alerts are notifications for solicitations issued only by the Department of General Services - Bureau of Procurement (DGS-BOP). DGS-BOP manages procurements for services in excess of $250,000 and materials in excess of $20,000. Bidding opportunities under $10,000 are not posted online, and therefore do not fall under the E-Alerts system. Suppliers interested in bid opportunities through other departments or under $10,000 must still search PA E-Marketplace or contact the agency s purchasing agent. We recommend that you still check PA E-Marketplace website on a daily basis. These E-Alerts are not meant to be the only notification of bidding opportunities. The Department of General Services assumes no risk or liability for any delays, errors or failures in suppliers' receipt of these E-Alerts. 2
3 Accessing the E-Alerts System - Overview The E-Alerts system can be accessed two separate ways. Suppliers who have not registered at the PA Supplier Portal ( may access the E-Alerts system at the DGS Procurement site ( NOTE: Please proceed to page 4 for instructions on how to access the E-Alerts system. Suppliers who have registered at the PA Supplier Portal may access the E-Alerts system after logging in to their account ( NOTE: Please proceed to page 5 for instructions on how to access the E-Alerts system. 3
4 Accessing the E-Alerts System (for unregistered suppliers) 1. Go to and select Sign up for Bureau of Procurement e-alerts? 2. Complete each field as shown and select the Register button. NOTE: Please proceed directly to page 7 for instructions on how to complete your E-Alerts registration. 4
5 Accessing the E-Alerts System (for registered suppliers) 1. Go to and log in with your user name and password. 2. Select the Bidder Tab. 3. Select Enterprise Applications. 4. If a Security Information box pops up, select No. 5
6 5. Select the DGS Notifications (ealerts) link. 6. Please enter additional company contact information as requested below. NOTE: Please continue on to page 7 for instructions on how to complete your E-Alerts registration. 6
7 Completing E-Alerts Registration 1. Upon reaching the E-Alerts welcome page, please choose one of the following options below to select your categories (Materials or Services). If you wish to select categories for both, you must open each link to select your categories. 2. Select your categories by placing a checkmark in the appropriate boxes or by clicking on Select All and hit submit. If you do not select any categories, you will not receive any E-Alerts. 7
8 3. The address used upon Supplier Registration will automatically receive notifications. You may update your company s default by following the instructions on the next page. 8
9 Updating Company Addresses (registered suppliers only) To change your company address, you must go back into the PA Supplier Portal at 1. Log in using your PA Supplier Portal registration information. 2. Select the Manage Company Data tab. 3. Select the Change button. 9
10 3. Scroll down to the address section, add your new address in a new field, and then delete your company s old address if needed. The highlighted selection is considered the default address that will receive E-Alerts. 4. Scroll back to top of page and click Save. 10
11 Updating Your E-Alerts Categories 1. Return to the E-Alerts welcome page via (registered suppliers) or (unregistered suppliers). 2. Select the Materials or Services sections, seen below. 3. Select your categories by placing/removing a check mark on each one and click Submit. 11
12 Unsubscribing From E-Alerts 1. Return to the E-Alerts welcome page via (registered suppliers) or (unregistered suppliers). 2. Select Unsubscribe to all E-Alerts. 2. Select the Unsubscribe button. 12
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