Purchasing Services. Ministry of Labour and Citizens Services BC Bid System MOT Suppliers Guide. 1) Submitting a Bid. 2) Bidder revises their Bid

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1 Purchasing Services Ministry of Labour and Citizens Services BC Bid System MOT Suppliers Guide This guide has been prepared in support of the MOT Supplier use of BC Bid. 1) Submitting a Bid 2) Bidder revises their Bid 3) Browse Unverified Bid Results 4) Browse Bid Results

2 1. Suppliers submits electronic bids on the ITT-SCT (Tender Form). Logon to BC Bid. The registered supplier locates the tender using BC Bid Browse for Bid Opportunities features and upon viewing the Tender, elects to view attachments or submit a bid. click on Send Me Amendments. All suppliers must register as a Planholder before they will be permitted to bid or download attachments. click on Submit to register. Go to Step March 2007 Page: 2 of 20

3 1.1. Start the Bid Response Document (Tender Envelope). click on Bid Response. click on Create to begin the Bid Response. Go to Step March 2007 Page: 3 of 20

4 1.2. Agree to BC Bid Terms and Conditions. click on I Agree. Go to Step March 2007 Page: 4 of 20

5 1.3. Add your Item pricing in the Schedule of Approximates Quantities and Unit Prices. Start entering prices into each of the enterable lines on the screen. You can use the TAB key to skip to the next enterable line item. The Extended Amounts will be automatically calculated as pricing is entered. However you will need to click on Save Work once you have finished entering unit prices in order for the Total Tender Price to calculate. Note: You can Save Work as many times as you want to. Go to Step March 2007 Page: 5 of 20

6 1.4. Enter your E-Bidding key. click on E-Bidding Key and the E-Bidding Key pop-up is displayed. Enter your supplier E-Bidding Key. click on Submit. Go to Step March 2007 Page: 6 of 20

7 1.5. Once Bidding Key and pricing is entered you are ready to submit your bid. click on Submit Bid Response. click on OK for E-Bidding Key. Go to Step March 2007 Page: 7 of 20

8 1.6. Review Tender Form. Review the information on the Tender Form. Use the scroll bar to scroll down thru all of the information click Submit Return button at the bottom of the form. Go to Step March 2007 Page: 8 of 20

9 1.7. Print Bid Receipt. Print a bid receipt for your records. click on Print this Page and click on Print Bid Response. The supplier bid is now complete. The supplier can amend the bid at anytime before tender close. click on Close window. 26 March 2007 Page: 9 of 20

10 2. Bidder Revises their Bid. Logon to BC Bid. The registered supplier locates the tender they have previously Bid on. click on My Documents. click on Watch List. click on the Document # in the list then you will be presented with the ITT that you have bid upon. click on Bid Response. click on the last Book Icon. Do NOT click the Create button when revising your Bid. Go To Step March 2007 Page: 10 of 20

11 2.1. Amend Bid Response. You are now presented with your Original Bid Response document and you will need to Amend this Bid Response. click on Amendments. click on Amend Document. If this is not your first amendment then the Next Amendment button will appear. Click this until you get to the Amend Document displayed. click on I Agree. Go To Step March 2007 Page: 11 of 20

12 2.2. Amended Bid Response. You are now presented with your New, Amended Bid Response document. The original Bid Items are brought forward from your previous Bid. Those lines that have been changed are highlighted. The lines with No-Bid have been added and you will need to enter a unit price. The lines with Prev Bid Qty and Prev Bid Amt indicate that the Quantity has changed. The new quantity and extended amounts are displayed underneath. You can alter the unit price as you would on any line. The lines with Deleted require no action. click on Save Work on the bottom of the page (not shown in this example). Scroll back down to bottom of screen to see the updated Tender Price. You will then need to follow steps as outlined in sections 1.4 to 1.7 to submit your amended Bid Response. 26 March 2007 Page: 12 of 20

13 2.3. Bidder can see bids using Current Documents. Step 2 illustrated accessing your Bid Response Logon and then use My Documents and the Watch List options. You can also access your Bids via: click on My Documents click on Current Locate the Tender you are interested in and then find your latest Amend Number for that Bid. In this example, our latest Bid is here. We have two Bids against 80001MJ0009 and our latest is Amend March 2007 Page: 13 of 20

14 3. Public Browses Unverified Bid Results. The Unverified Bid Results can be browsed by the public. click on the Browse Unverified Bid Results. Go to Step March 2007 Page: 14 of 20

15 3.1. Choose the Unverified Bid Results you are interested in. click on the applicable Tender. Go to Step March 2007 Page: 15 of 20

16 3.2. Review the Unverified Bid Results you are interested in. click on the Printer Version for a printed copy and then Close. 26 March 2007 Page: 16 of 20

17 4. Browse BC Bid Bid Results (Awards). click on the Browse for Bid Opportunities or Bid Results. Go to Step March 2007 Page: 17 of 20

18 4.1. Browse BC Bid Bid Results (Awards) continued. click on the Browse Bid Results option. Go to Step March 2007 Page: 18 of 20

19 4.2. Browse BC Bid Bid Results (Awards) continued. Enter a Tender Number, or, a Date Range. click on the Search button. Go to Step March 2007 Page: 19 of 20

20 4.3. Browse BC Bid Bid Results (Awards) continued. The Bid Results are now shown. 26 March 2007 Page: 20 of 20