Joplin Schools Canvas Observer Guide

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Oswald McKinney
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1 Joplin Schools Canvas Observer Guide "

2 # Table of Contents How to create an account?... 3 Setting Up your Canvas Notifications?... 5 What is the Observer role? What can Observers do in a Canvas course?... 17

3 How to Sign Up for a Free Account Go to joplinschools.instructure.com Click on Parents sign up here $

4 Fill out the form and click the box for terms of use The welcome screen will come up next. It will instruct you to go to your account that you used to sign up and click on the link provided to create a password. %

Complete Registration Process Open the email from Instructure Canvas. Click the link provided to visit the provided URL and complete the registration process. How do Notification Preferences work?

5 Complete Registration Process Open the from Instructure Canvas. Click the link provided to visit the provided URL and complete the registration process. How do Notification Preferences work? Notification Preferences allow users to select how and when they want to be notified when various events occur within a course. With the explosion of social media and mobile electronic devices, we live in an increasingly connected world. Canvas understands that, and gives you a wide variety of communication options to keep you connected. Notification Preferences allow users to select how and when they want to be notified when various events occur within a course. Users will be notified whenever there is a change in a due date, an updated assignment, or a message sent from within Canvas. Canvas supports notification through , SMS text message, Twitter, and Facebook. Canvas users can choose to receive notification alerts immediately, daily, weekly, or never. &

6 How do I set my Notification Preferences? You can set each notification to your preference and it will apply to all of your courses. Open Personal Settings Click the Settings link. '

Add Ways to Contact Before you can set your Notification Preferences, you will need to set

7 View Settings After clicking the Settings link, you will be able to edit your personal settings. Add Ways to Contact Before you can set your Notification Preferences, you will need to set the ways you want to be notified. Click the Add Address link to add additional s to be contacted by [1]. Click the Add Contact Method link to add an SMS contact. (

Register the external service by clicking the [ServiceName] button [1].

8 Link to Other Services If you want to be contacted through Facebook or Twitter, you will need to link to those services. Register the external service by clicking the [ServiceName] button [1]. "#$%&'()*)+,()'$-% *+,-./0123./4526/ / /-25316:1/;+,9-+,952<=/6:2,529 % % % % % % )

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10 You will need to go through and set how you want to be notified for each type of alert. The notifications are divided up into six categories: 1. Course Activities 2. Discussions 3. Communications 4. Scheduling 5. Groups 6. Alerts View Weekly Notification Time Here is an example of what the weekly notifications note will look like at the bottom of the page. It will give you a day and time when they will be sent. This varies between users. Set Notification Preferences To change a notification for a contact method, hover over the notification type you want to change. Select one of four options. 1. Select the Checkmark icon to be notified immediately of any change for the activity. 2. Select the Clock icon to be notified daily of any change for the activity. "D

11 3. Select the Calendar icon to be notified weekly of any change for the activity. 4. Select the X icon to remove the notification preference so you won't be notified of any change for the activity. Note: Each set notification preference will apply to all of your courses. They cannot be set individually. View Set Notification Preferences View Set Notification Preferences View the newly set notification preferences. The default notification settings are: Course Activities Due Date: ed weekly Grading Policy changes: ed weekly Course Content: ed never ""

12 Files: ed never Announcements: ed right away Grading notifications: ed right away New Invitations: ed right away All Submissions: ed never Late Grading: ed daily Submission Comments: ed daily Discussion: ed daily Discussion Post: ed never Conversations Added to Conversation: ed right away Conversation Messages: ed right away Scheduling Student Appointment Signups: ed never Appointment Signups: ed right away Appointment Cancelations: ed right away Appointment Availability: ed right away Calendar changes: ed never Groups Membership Update: ed daily Alerts Administrative Notifications: ed daily Note: There are newer notification options. The Files notification will notify users of new files in a course, but will wait until all the files are done updating before sending a notification [1]. Users can also click the Mark new submission comments as read checkbox to mark all submission comment as read in their Inbox [2] "#

13 View Notification Descriptions When you hover over the name of the notification, you can view the details of the notification and adjust your preferences. Note: Some notifications are for instructors and admins only as noted in the hover descriptions: Course Activities Due Date: Assignment due date change Grading Policies: Course grading policy change Course Content: Change to course content including WikiPage, Assignment, and Quiz content Files: New file added to your course. Canvas will only notify you of new files in a course once they have been updated. Announcement: New announcement in your course Announcement Created By You: You can see what announcements you have sent. Also, if you allow replies, a notification will be sent for announcement replies. Grading: Includes assignments/submission grade entered/changed, unmuted assignment grade, grade weight changed. Check Include "$

14 scores when alerting about grade changes checkbox if you want to see your grades in your notifications. If you aren't using your institutional address, be aware that sensitive information will be sent outside the institution. Invitation: Includes invitations to web conferences, collaborations, groups, course, peer review and peer review reminders All Submissions (Instructor & Admin only): Assignment submission/resubmission Late Grading (Instructor & Admin only): Late assignment submission Submission Comment: Assignment submission comment. Discussions Discussion: New discussion topic in your course Discussion Post: New discussion post in a topic you're subscribed to Conversations Added to Conversation: You are added to a conversation Conversation Message: New Inbox message Scheduling Student Appointment Signups (Instructor & Admin only): Student appointment signup using Scheduler Appointment Signups: New appointment on your calendar Student Appointment Cancelations: Appointment cancelation Appointment Availability (Instructor & Admin only): Change to appointment time slots Calendar: New and changed items on your course calendar Groups Group Membership Updates: Group enrollment, accepted/rejected membership; (Admin only) pending enrollment activated Alerts Administrative Notifications (Instructor & Admin only): includes course enrollment, report generated, context export, migration export, new account user, new student group "%

15 For whitelist purposes, notifications will be sent from an address ending in instructure.com. By default, your notifications will be set as follows: Course Activities Due Date: ed weekly Grading Policy changes: ed weekly Course Content: ed never Files: ed never Announcements ed right away Announcement Created By You: ed daily Grading notifications: ed right away New Invitations: ed right away All Submissions: ed never Late Grading: ed daily Submission Comments: ed daily "&

16 Discussions Discussion: ed daily Discussion Post: ed never Conversations Added to Conversation: ed right away Conversation Messages: ed right away Scheduling Student Appointment Signups: ed never Appointment Signups: ed right away Appointment Cancelations: ed right away Appointment Availability: ed right away Calendar changes: ed never Groups Membership Update: ed daily Alerts Administrative Notifications: ed daily "'

17 *PARENTS ARE SIGNED UP AS OBSERVERS* What is the Observer role? In Canvas, the observers have limited permissions that allow them to see what is going on in a course without interrupting the flow of daily course communication. Observers can see the grade summary pages for their student. Observers cannot submit work on behalf of their student, but they can see their grades, upcoming Assignments, and interaction in the course. What can Observers do in a Canvas course? In Canvas, the Observer role can be used to enroll Parents, Mentors, Auditors, and Guests who would like to participate in a Canvas course but do not need to earn course credit. This guide will take Observers through the Course Navigation links and summarize what kinds of activities they can and cannot participate in. "(

Observers Can See the Assignments Page Observers can see

18 Observers Can See the Dashboard When they first log in, Observers will see the Global Stream in their Dashboard. Observers Can See the Assignments Page Observers can see a list of Assignments due and click on their titles, but... ")

19 Observers Cannot Submit Assignments...Observers cannot submit Assignments. There is no submission button on this Assignment detail page. Observers Can See the Syllabus Page Observers can see the Syllabus page. They can also see how the final grade is calculated. "C

Again, Observers can click on any of these links, but they won't be able to participate in Discussions, submit Assignments, or

20 Observers Can See the Modules Page Observers can see how an Instructor has organized course content in Modules. They can also see the point values for individual assignments. Again, Observers can click on any of these links, but they won't be able to participate in Discussions, submit Assignments, or take Quizzes. Observers Can See the Assignments Page From the Global Navigation Menu, Observers can click on Assignments to see a summary page of all assignments due across all of the courses they are enrolled in. #D

Observers Can See the Calendar Observers can see all Assignments due on the Calendar,

21 Observers Can See Grades Click on Grades at the top of the page to view your childs grades. Observers Can See the Calendar Observers can see all Assignments due on the Calendar, filter the calendar view by the different courses they are enrolled in, view undated events and assignments, and even grab an ical feed from the global Calendar. #"

22 Observers Can Observe More Than One Child Click on settings in the upper right hand corner Then click on Observing on the left hand menu Then click on Add Student to add a child to observe. ##

Canvas Instructor Guide. How do Notification Preferences work?

Canvas Instructor Guide. How do Notification Preferences work? How do Notification Preferences work? Notification Preferences allow users to select how and when they want to be notified when various events occur within a course. With the explosion of social media