Using Google Forms: A Tool for Gathering Information Susanna James David Thompson Secondary School February 19, 2015

Transcription

1 Using Google Forms: A Tool for Gathering Information Susanna James David Thompson Secondary School February 19, 2015

2 What is Google Forms? Tool to collect and manage information Easy to use Collaborative capability Data collected in Google Sheets easily converted to Excel

3 Today: Creating a Student Profile Two Parts: First, create the Google Form to collect data Second, create the Word mail merge Student Profile form

4 Google Account Login to your Google Account Create one if you do not already have one Gmail account = Google account

5 Creating a Google Form

6 Step 1: Access your Google Drive Click the Apps icon, then the Drive icon

7 Step 2: Create a New Google Form

8 Step 3: Choosing a Theme Choose a theme from existing templates or create your own

9 Step 4: Creating Your Content

10 Step 4: Things to Consider Title of Survey/Questionnaire Form Description Question title, Help text, and Question type Required or not required?

11 Step 4: Creating Your Content Type over to change text to the title of your survey/questionn aire. -Title

12 Step 4: Creating Your Content Form Description Information about your survey/ questionnaire. Can leave blank.

13 Step 4: Creating Your Content Question title, help text, and question type Question type can change with each question

14 Step 4: Creating Your Content Question title, help text, and question type Text/Paragraph text Choose from a list Multiple choice

15 Step 4: Creating Your Content Required or Not Required?

16 Step 4: Creating Your Content Next Question

17 Step 4: Creating Your Content Helpful Buttons Edit existing question Delete question Duplicate selected question

18 Step 4: Creating Your Content Confirmation Page Message appears after respondent has completed survey

19 Step 5: Finishing and Sharing To complete the Google Form and share, press: Click on Short URL and copy link to OR Send form embedded in directly to respondents

20 Step 6: Viewing Responses Accepting responses toggle to close survey

21 Creating a Word Mail Merge Student Profile Form

22 Advantages of Creating Student Profiles Fast and efficient way to get information on students you may not know Better able to place students (enables better fit ) Less likely students will change their minds about placement

23 Step 1: Download Google Sheet with Data Go to Google Sheet of responses: File Download as Microsoft Excel Save in your local drive

24 Step 2: Create a Mail Merge Form Letter -Open blank document Open a blank Word document Mailings Start Mail Merge - Letters

25 Step 2: Create a Mail Merge Form Letter -Link to Excel File Click on Select Recipients Use Existing List then select downloaded google sheet

26 Step 2: Create a Mail Merge Form Letter -Link to Excel File Click on Select Recipients Use Existing List then select downloaded google sheet

27 Step 2: Create a Mail Merge Form Letter -Type in Content Create content of your form in Word Insert fields of data from Excel as appropriate

28 Step 2: Create a Mail Merge Form Letter -Type in Content

29 Step 3: Finish and Merge Choose Edit Individual Documents to review May need to reformat profiles that run to two pages

30 Step 3: Finish and Merge Should look like this: Just add picture