Google FORMS Handout. Carol LaRow

Transcription

1 Google FORMS Handout Google Docs - Forms Carol LaRow Create online surveys, quizzes, questionnaires, webquests, assignment checklists, requests for books, peer editing steps, and much more. Users fill out answers in browsers, and their answers are summarized instantly. Google creates spreadsheets and summary results for you. Features: One of of four file types in Google Docs: word processing, spreadsheet, presentation, and forms Create forms online, save, and share with others Generate your own questions Choose from different types of question types Choose colored themes Create customized messages to users Work from any computer Working With Google FORMS: Sign into your Google account You need a Google account to create and edit in Docs Directions for creating a Google account are available on another handout Click on the Document Link in the Menu Bar (or drop-down menu) Accessing the Google Docs Tool: From your Google start (login) page, More --> Documents This will take you to the Docs Tool Creating A New Word Processing Document: Click on the CREATE Button From the Drop Down Menu, choose FORM Create New --> Document The editing mode of a FORM will open. Google Forms Handout Page 1 of 7 copyright 2012 Carol LaRow

2 If you are using FORMS within a school s Google Apps For Education domain, you will see three additional choices at the top: 1. Allow users to edit responses 2. Require sign-in to the domain 3. Automatically collect respondent s domain username Start by giving the FORM a title. Then, add a description or directions in the second box. It is suggested the first question be NAME Users will enter their names Use the TEXT question option Adding Questions: 1. Sample question # 2 is ready to be edited 2. Click on the pencil icon to the right of Sample question # 2 3. The item expands to allow you to type question title, help text, and choose a question type. The default in this image is TEXT, which allows users to add short answers. Adding Additional Questions: 1. Click the ADD ITEM button in the top right. 2. There are different question types to choose from: text paragraph text multiple choice checkboxes choose from a list scale grid Google Forms Handout Page 2 of 7 copyright 2012 Carol LaRow

3 Question Types: Text - use for short answers; one word or short phrases; users type in a box Paragraph text - use for longer text answers; users can type several sentences into the box Multiple choice - use this for true/false, yes/no, or when you wish to give users answers they must choose from Checkboxes - use for users to choose from a list of answers you will supply; differs from multiple choice in that users may choose more than one box Choose from a list - use if you wish to offer a drop down menu for users Scale - use if you wish users to rate an item from a low to a high number; you may choose a scale from 1-10, or anything in between Grid - use if you wish to create a chart with columns and rows; users click buttons to make choices Editing View While Adding Questions: As you build the FORM in editing mode, it will look similar to the image at the right. Notice the title and the description in the top two boxes. There is a place for the student s name, and there are four different types of question styles - text, multiple choice, choose from a list, and scale. Adding Themes: At the top of the edit window, there is a THEME button Click on the button to view several different theme choices Preview a theme Choose APPLY when you find one you like The theme will be added, but it will not appear in editing mode You will see it in the published FORM You can view the finished FORM by clicking on the link at the bottom You will leave the editing window and see the actual, finished FORM Google Forms Handout Page 3 of 7 copyright 2012 Carol LaRow

4 This is what your users will see when you ask the to fill out the published FORM Saving Your Work: It s a good idea to save your work. Click the Save button in the top, right of the window. Google also saves your work automatically, which is helpful if you forget to save. Navigating Among The Different Elements Of A Form You will need to be able to navigate among the different parts of a FORM. There are four parts to consider: edit mode published mode spreadsheet summary Navigate To Spreadsheet: In the Edit mode, click See Responses Choose Spreadsheet The spreadsheet window appears. Notice that the questions you wrote are now the column headers in the spreadsheet. Answers have not been recorded as yet. When users enter answers, they appear in the spreadsheet. Google Forms Handout Page 4 of 7 copyright 2012 Carol LaRow

5 Return To Editing Mode: To navigate from the spreadsheet back to editing mode Click on FORM --> Edit Form This will take you back to the editing mode Navigating To The Summary Page: Google also inserts the data from the spreadsheet into a color chart. This acts as a quick summary of the information you have gathered in the FORM. In Editing mode, click See Responses Choose Summary You will see a colored summary with bar or pie charts. The questions will be listed The number of correct answers are listed The percentage each response had is listed You can also navigate to the colored chart from the spreadsheet. Choose FORM --> Show Summary of Responses. Editing The Confirmation Message: You can edit the confirmation message the user sees when the SUBMIT button is clicked. In Edit Mode, choose, More Actions --> Edit Confirmation Change the message the user will see Click, Save How Do Users Access Forms? Put the link to the FORM on a class or media center webpage Create a SITES page and link to or embed the FORM Create a Google Doc, link to the FORM, and publish it Share a Google Doc within your domain; include links Embed a FORM on a webpage; users fill out right on the webpage Google Forms Handout Page 5 of 7 copyright 2012 Carol LaRow

6 You can also a FORM to a user. A link to the FORM will appear in the . Or, you may embed the FORM inside the . In the Spreadsheet View, Choose FORM --> Send Form A box will appear which allows you to add a message In Editing View, Choose this FORM in the top blue menu bar A box will appear which allows you to add a message Inviting Collaborators: You can invite others to collaborate on the document. When inviting others to collaborate on your document, you can choose whether to allow them to edit or just view the document. You decide what permissions people will have. Click SHARE in the top right corner of the spreadsheet view. A window opens which allows you to add collaborators. Type the addresses of the people you choose as collaborators. If you invite more than one person, separate the addresses with a comma Choose can edit or can view. You can send an which puts a hyperlink inside the message the user can click on You can choose to add collaborators without sending a message You can add a message Google Forms Handout Page 6 of 7 copyright 2012 Carol LaRow

7 Notes: Google Forms Handout Page 7 of 7 copyright 2012 Carol LaRow