Payables Lockbox Release Notes for

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Griffin Cobb
5 years ago
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1 Payables Lockbox Release Notes for Contents Maintenance Window... 1 Invoice Approval Validation for ACH Payment Type... 2 Permission Based Priority Sort Function... 4 New Bank Account Edit Warning Messages... 5 Additional Features/Defects Resolved... 6 New System Permission... 6 Maintenance Window Sunday on 8/13/ A.M. 8 A.M. 1

Invoice Approval Validation for ACH Payment Type There are new validation errors shown to users when approving invoices, both from the Invoice Details page or batch approving from the My Invoices

To get around this issue, a user with the permissions to change the payment type would need to change the payment option for an invoice from ACH to check or bank draft on the Invoice Details page

2 Invoice Approval Validation for ACH Payment Type There are new validation errors shown to users when approving invoices, both from the Invoice Details page or batch approving from the My Invoices page. From now on, we will not allow the users to approve ACH invoices if the bank account does not have ACH enabled. To get around this issue, a user with the permissions to change the payment type would need to change the payment option for an invoice from ACH to check or bank draft on the Invoice Details page under the Payments tab below the GL Coding. To determine if ACH is enabled for a bank account, a user can view the Payment Type Enablement section on the Bank Account Details page. For a bank account to be enabled for ACH, the bank that the bank account is tied to should be set up for ACH. Additionally, the Enabled flag must be checked. This value can only be edited by an admin with the necessary permissions. When approving invoices in the following scenarios, a message will appear preventing the approval if the current invoice is scheduled to be paid by ACH and the underlying bank account isn t enabled for ACH. a) The Invoice Details page, when clicking Approve 2

3 a) The Invoice Details Page, after clicking Confirm on a Duplicate Invoice message b) The Invoice Details page when clicking Confirm on an Open Credit invoice 3

c) From the My Invoice Confirmation page Permission Based Priority Sort Function Priority sorting can be turned on by role using Role Permissions.

If the client has turned on the flag Priority Sort Enabled in the Site Setup, and the login users have the permission Invoice-ViewPrioritySort, they

4 c) From the My Invoice Confirmation page Permission Based Priority Sort Function Priority sorting can be turned on by role using Role Permissions. This new permission Invoice- ViewPrioritySort is under the permission type of Invoice Management. If the client has turned on the flag Priority Sort Enabled in the Site Setup, and the login users have the permission Invoice-ViewPrioritySort, they can view the following in the new confirmation page: Buttons: Sort, Cancel, Select 1 and 2. Vendor type and type Priority Columns of valid invoices Column Est. Balance of the grid of valid invoices 4

If the client has turned on the flag Priority Sort Enabled in the Site Setup, but the login users do NOT have the permission Invoice-ViewPrioritSort, they cannot see the above buttons and columns of

If the client has NOT turned on the flag Priority Sort Enabled in the Site Setup, regardless of whether or not the login users have the permission Invoice-ViewPrioritSort, they cannot see the above

5 If the client has turned on the flag Priority Sort Enabled in the Site Setup, but the login users do NOT have the permission Invoice-ViewPrioritSort, they cannot see the above buttons and columns of valid approvals. If the client has NOT turned on the flag Priority Sort Enabled in the Site Setup, regardless of whether or not the login users have the permission Invoice-ViewPrioritSort, they cannot see the above buttons and columns of valid approvals. New Bank Account Edit Warning Messages A warning confirmation message will be displayed when the users attempt to change the account number and/or the bank assignment of the existing bank account AND when the AvidPay enablement request of the bank account is submitted. Changing the account number and/or bank assignment will cause the payment processing to FAIL with AvidPay using the bank account which is on AvidPay already. 5

6 Additional Features/Defects Resolved Support TOPSOne API integration. S16768 DE7514 Priority Issue Fix Modification made to delivery for Forgot User Name and Password and New User Registration Fixed Global Vendor Override New System Permission Type ID Action Target Description Invoice Management 608 ViewPrioritySort Invoice Allow viewing of priority sort when to approve my invoices. 6

PRUinvoice User Guide. Version 1.2 (November 2017) Finance

PRUinvoice User Guide. Version 1.2 (November 2017) Finance PRUinvoice User Guide Version 1.2 (November 2017) Finance PRUinvoice User Guide Content Page Content Page Logging In 3 New Features Submit Invoice 4 Submit Proforma Invoice and Credit Note 6 Submit Invoice