MAC BASICS For MacBooks & imacs. Part 4: Apple Mail

Transcription

1 MAC BASICS For MacBooks & imacs Part 4: Apple Mail Nancy Hellekson October 16,

2 WHAT IS THE APPLE ID? WHERE IS IT?

3 WHY IS IT AN ADDRESS?

4 WHAT IS APPLE MAIL???

5 IT S A MAIL CLIENT OK WHAT IS THAT???

6 A MAIL CLIENT IS AN APP THAT COLLECTS ALL YOUR S IN ONE PLACE.

7 THE APP LIVES ON YOUR COMPUTER, NOT ON THE WEB

8 A MAIL CLIENT HAS NO ADS

9 A MAIL CLIENT IS EASIER TO USE THAN WEB MAIL (WEB BASED PROGRAM)

10 WHAT IS IMAP AND POP?

11 IMAP (The Latest and Greatest) Internet Messaged Access Protocol

12 POP (The Old One) Post Office Protocol

13 IMAP S STAY ON SERVER ANY CHANGES SYNCHRONIZED ON ALL YOUR DEVICES

14 POP S ARE DOWNLOADED TO YOUR DEVICE AND DO NOT STAY ON THE SERVER.

15 POP ANY CHANGES YOU MAKE ARE ONLY SHOWN ON THE ONE DEVICE YOU USE

16 WHICH IS BETTER IMAP OR POP?

17 IMAP Changes are synchronized POP BEING PHASED OUT

18 HOW DO I SET UP APPLE MAIL? Go to System Preferences and select Internet Accounts

19 SYSTEM PREFERENCES

20 HOW DO I SET UP APPLE MAIL? Or Mail>Add Account

21

22 INTERNET ACCOUNTS IF YOU HAVE GOOGLE/GMAIL, YAHOO OR AOL ACCOUNT, THE SETUP IS SEAMLESS

23 INTERNET ACCOUNTS

24 I HAVE 3 ACCOUNTS CAN THEY ALL GO INTO APPLE MAIL?

25 YES, THAT S THE BEAUTY OF APPLE MAIL YOU CAN SEE ALL THREE OF YOUR ADDRESSES IN ONE PLACE.

26 INTERNET ACCOUNTS IF YOU HAVE A SPECIAL ACCOUNT LIKE HELLEKSON.COM, THE SETUP CAN BE COMPLICATED. CONTACT YOUR PROVIDER FOR INSTRUCTIONS ON SETTING UP YOUR ACCOUNT.

27 HOW DOES APPLE MAIL WORK? It does the Standard processes Send, Receive, Reply, Forward and more!

28 Customize the Toolbar In Menu Bar Select View > Customize Toolbar Or Right-Click in a blank area of the Toolbar Select Customize Toolbar from the pop-up menu.

29 Customize the Toolbar To Add icons to Toolbar, Drag them To Remove Icons, Drag them from the toolbar to anywhere

30 Sending an 1.Click New Message in the Mail Toolbar or 2. Choose File > New Message.

31 Sending an To: Addresses visible to all recipients CC: Copy of this is also sent to these people Again, Addresses visible to all recipients BCC: (Blind Carbon Copy) These recipients addresses are not visible to any other recipients.

32 Delete an Address from Auto-Complete Mail gives suggestions for recipients based on your contacts and messages To remove an address from the autocomplete list: Select Window>Previous Recipients from the Mail menu. Highlight the address you want to remove. Click Remove from List.

33 Delete an Address from Auto-Complete

34 Sending an After you complete the TO: Enter a Subject for your message. This lets the recipient know what the is about. Write your Message in the body. No limit to the number of words.

35 Changing Fonts & Format To change your font and format, use the options at the top of the message window.

36 WHAT IS AN ATTACHMENT? An Attachment can be:.jpg Photo.pages/.docx Pages or Word Document.numbers/.xls Numbers or Excel Spreadsheet

37 ADD an ATTACHMENT 1. To add an attachment, drag the attachment into the body of the message or 2. Choose File > Attach Files Select the Attachment, then click Choose.

38 Markup your Attachments

39 Markup your Attachments

40 Send an To Send an Click the paper airplane Or Message>Send

41 Save as a Draft A Draft is an unsent that you want to edit later. To save your message as a draft File>Save Or Close the and Click Don t Save

42 Reply & Forward Choices: Reply to Sender Reply to Everyone who received the Forward it to someone who didn t receive the .

43 Reply & Forward

44 How to Delete s Toolbar Menu Bar

45 How to Automatically Delete s Mail>Preference s

46 How to Delete s Select Mailbox Behaviors

47 How to Delete s Select Mailbox Behaviors

48 How to Delete Several s at Once Select the First in a list

49 How to Delete Several s at Once Hold down the Shift Key and select the Last in the list

50 How to Delete Several s at Once Hold down the Command Key and select each You want to delete

51 How to Check the Address of the Sender

52 Sidebar The Sidebar Toggles Open & Closed

53 Create Mailboxes/ Folders In the Sidebar Mailboxes and Folders are the same thing. They help organize mail you want to keep. Mail Menu Bar > Mailbox > New Mailbox.

54 Create Mailboxes/ Folder A.Choose the location for the Mailbox (One which is available on all your devices, usually your ) B. Choose On My Mac to access your Mailbox only on your Mac. Name the mailbox/folder and click OK.

55 Delete Mailboxes Deleting a mailbox permanently deletes the mailbox and its contents! Mail Menu Bar > Mailbox > Delete Mailbox

56 Search for s Use the Search field in the Mail window Search by Sender, Subject, Attachments.

57 Search for s using your own words In the Search Box, type something exactly as you would say it. Gary s from yesterday Beth s Pizza recipe All tax spreadsheets

58 What does Mail Search? Mail searches all mailboxes and the Trash, but not the Junk mailbox. When you use the Spotlight Search, s are included in the search

59 Create Signatures Mail > Preferences > Signatures In left column, select account where you want to use the signature. Click Add button + Type Name for signature In right column, create your signature

60 Create Signatures

61 Delete Signatures Mail > Preferences > Signatures Select signature in middle column, click remove button When you delete a signature from All Signatures, it s deleted from any account that uses it.

62 Add Signature to Automatically add a signature to your Mail > Preferences > Signatures Select Account Choose Signature

63 Remove Signatures from s Delete a signature from your Mail > Preferences > Signatures Select Account Choose Signature Select None

64 MAC BASICS For MacBooks & imacs Part 5: Contacts? 64