2019 Mercer County 4-H Enrollment Help Sheet New Members

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1 OHIO STATE UNIVERSITY EXTENSION 2019 Mercer County 4-H Enrollment Help Sheet New Members 4-H enrollment in 2019 will be done through 4HOnline by each family. This help sheet will guide you through the process. Please read the entire guide before attempting to enroll on-line to ensure that the process is done correctly. By allowing you access, you can update your club, project and personal information. This will ensure that you are properly enrolled in the county program and receive important news and updates such as newsletters, deadlines information and other opportunities. First of all, before starting your online enrollment, please be sure that you have reached out to a Mercer County 4-H Club to verify your potential membership with that club. Each club has their own rules regarding membership, meetings, policies and procedures. Completing the online enrollment does not guarantee your 4- H membership without meeting club requirements. It is important to understand that if you have enrolled in 4-H previously, you already have a profile in the system. If you or anyone in your immediate family has already enrolled, you will enroll in that family unit. Please do not make a new profile. For example, if you were a member last year, you will just need to update your existing profile. If this is your first year and your siblings are members, you will add your profile to your existing family. If you are in your first year of 4-H and have not had any siblings in the program nor have a parent/guardian who is a 4-H Volunteer, you will set up a new profile. If your child(ren) belong to a shared parenting household, you will need to decide a primary address for all materials that are to be mailed. However, multiple addresses may be added to the member profile. The ability to change or update your information is limited in certain fields in the system. Once you hit the submit enrollment button, additions or changes to your enrollment must be done through the Extension Office. This includes any changes to your selected projects. The county enrollment deadline is midnight on March 1, Your club advisor can set an earlier date for your enrollment to be entered based on your club requirements. Adding or dropping of a project(s) must be completed by midnight on April 1, Any correspondence concerning changes to enrollment and projects, can be done by ing Beth (guggenbiller.23@osu.edu) or Erica (bowers.360@osu.edu). We know this process may seem a little overwhelming at first, but don t be afraid to reach out to our office for any question you might have or assistance you may need. If you need additional help completing your enrollment beyond the instructions listed in this packet, it might be helpful to view the videos posted on our website: Beth Guggenbiller Erica Bowers Extension Educator Office Assistant 4-H Youth Development bowers.360@osu.edu guggenbiller.23@osu.edu mercer.osu.edu CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For more information: go.osu.edu/cfaesdiversity.

2 Step 1 - Let s Get Started! First, visit the 4HOnline website at using Google Chrome or Firefox. Do not use Internet Explorer. If you are a returning member to the 4-H Program, please be sure you are following the steps in the Returning Member Enrollment Guide. Click I need to set up a profile Complete the form Make sure role is Family Step 2 Input Family Information Complete the Family Profile Information Please be sure to double check that your county selection is on Mercer County

Any contacts that are made from our office via phone, email or mail will be made using this information. Tip: An email that differs from the family email may be entered on the email line.

3 Step 3 Add Youth Members In the Add New Family Member feature select youth and then add member Step 4 Youth Personal Information Complete the youth profile information this ensures the accuracy of your 4-H record. It is your responsibility to make sure this information is correct with the most up to date information. Any contacts that are made from our office via phone, or mail will be made using this information. Tip: An that differs from the family may be entered on the line. This is an excellent option if you have an active teen that is responsible for their own schedule. Step 5 Additional Information This page asks for signatures by checking the boxes and typing in youth/adult names in the following areas: Responsibility and Release Code of Conduct General Permission Photo Release

correct club is selected Click Add Project Repeat the step above for each project you wish to take, submitting the Add project button after each project You do NOT need to select your project

4 Step 6 Health Form Please list any health consideration that we should be aware of Step 7 Participation Page Club Tab First add your club. If you are in more than 1 club, be sure to select the appropriate club that you wish to be your primary club Click continue to move to project tab Project Tab Next add your project(s) making sure the correct club is selected Click Add Project Repeat the step above for each project you wish to take, submitting the Add project button after each project You do NOT need to select your project materials Group Tab You will not need to use this box. This information will be updated by the Extension Office ATTENTION CLOVERBUDS If you are a cloverbud, please list project 710GPM Cloverbud Activities 1. This is how the system recognizes you as a cloverbud member.

Step 8 Submit Enrollment Please review your enrollment and be sure you have all information updated and projects added before you click the submit button.

The Extension Office has your updated information. Your status is now pending and your enrollment will be reviewed and approved by the Extension Office.

Once your enrollment information has been submitted, you will need to contact the Extension Office to make any club or project changes before the March 1 deadline.

Between March 1 and April 1, any drop/add projects should be reviewed with your advisor and submitted to the Extension Office on the form provided. Need additional help completing your enrollment?

5 Step 8 Submit Enrollment Please review your enrollment and be sure you have all information updated and projects added before you click the submit button. If you anticipate making changes prior to March 1, do not click submit enrollment. An enrollment status of incomplete allows changes to be made prior to the March 1 deadline. The Extension Office has your updated information. Your status is now pending and your enrollment will be reviewed and approved by the Extension Office. Depending on the time of your submission, it could take a few days for approval. Once your enrollment information has been submitted, you will need to contact the Extension Office to make any club or project changes before the March 1 deadline. Information such as address, , phone number or emergency contact information can be updated anytime by logging into your family profile. Between March 1 and April 1, any drop/add projects should be reviewed with your advisor and submitted to the Extension Office on the form provided. Need additional help completing your enrollment? It might be helpful to view the videos posted on our website: Helpful Websites: View sample pages of project books online. Plus, read reviews from other 4-H members, volunteer and parents. Be sure to know your project completion requirements for county: Interested in seeing Ohio State Fair requirements? Check out the Non Livestock Guidebook: *These are 2018 requirements please note 2019 requirements will be added when complete For more information on Mercer County 4-H, including upcoming events and programs, check out our website and follow us on Facebook: Revised October 2018

2019 Mercer County 4-H Enrollment Help Sheet Returning Members

OHIO STATE UNIVERSITY EXTENSION 2019 Mercer County 4-H Enrollment Help Sheet Returning Members 4-H enrollment in 2019 will be done through 4HOnline by each family. This help sheet will guide you through