2017 State Fair 4-H Static Exhibit, Communications, and Awardrobe Entry. FairEntry Help Sheet For Staff

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1 2017 State Fair 4-H Static Exhibit, Communications, and Awardrobe Entry FairEntry Help Sheet For Staff Internet Explorer is not the preferred browser. Google Chrome, Firefox, or Safari are the best browsers to use when signing into FairEntry. 1. Go to In the upper, right corner, click on Staff Sign-in 2. On the Staff Sign-in screen under the 4HOnline sign- In, select Iowa 4-H Youth development as the organization, and County as the role. Click Sign in with 4HOnline 3. On the pop-up screen, In the field, type your county address; for example (Make sure that you have your browser set to allow pop-ups on this page.) 4. Enter your county 4-H Online Manager password. Click Login. 5. Click/Select Iowa State Fair Exhibits & Communication

2 2017 State Fair 4-H Awardobe Intent to Participate Entry FairEntry Help Sheet For Staff 1. You should see a page that looks like this. Click inside the box that says, Search by Exhibitor or Exhibitor # and search for the youth you wish to enter a Awardrobe State Fair Exhibit for. Type there name and click the Search button. 2. Your search should return a list of potential exhibitors that match your search parameters. Click the View button next to the name of the young person you wish to make entry for. 3. In most cases, this youth will not yet have an exhibitor record. Click the Create Approved Exhibitor Button. This will cause a warning message to appear. Click Okay. The Static & Communications Fair does not use invoices so it is safe to override this warning.

3 4. Click the Add an Entry under the Entry Section for the Exhibitor. 5. Click, Select in the Clothing Event Department. 6. Click Select for the proper division.

4 7. Click Select FOR ONLY THE SENIOR LEVEL CLASS IN THE DIVISION. 8. Click Continue after you have selected the Department, Division, and SENIOR level Class. 9. Click Edit in the Entry Questions Area. A Pop-Up will appear.

5 10. Using information from the Youth s PRE-Form answer Questions # 1-4. Please double check the show commentary for grammar, spelling, punctuation, and proper sentence structure. If necessary, please include a phonetic pronunciation of the Youth name as well to aid in the fashion show.

6 11. Choose the type of entry you are making for this youth. The numbers of entries that can be made for each type on entry are in the question description. Fair Entry will not prevent you from doing this incorrectly. Only make entries of the correct type. Depending on which region your county is in you will participate on Thursday or Friday. Choose the correct day for your county. 12. Type your contact information into the fields for questions #7-9. We already have the means of contacting the youth; these fields allow us to contact the county staff in case there is a question. 13. When you are ready to upload your exhibitors Report Form and Photo, the Report Form must be in PDF form and Photos must be in Jpeg, Gif, Png or Tif form when it is saved as well as uploaded. See question #14-17 for step by step instructions.

7 14. To save the reports as a PDF when it is a word document, on the home page click on File 15. On the left hand side of the screen, Click Save As then click Browse. A Save As pop up box will them comes up on your screen. 16. Once you have the Save As box click the down arrow in the Save As Type field. (right below the File Name field) Al list of options will come up, look through the list till you see an option that says PDF, gif, Png, or Tif.

8 17. Click on the option you want to use (for the report, if it s in word PDF will be the one you will want to choose) and you will see the field change. Then click Save in the lower right hand corner of the box. 18. Once you have your Report saved as a PDF, do steps #14-17 to save your picture in Jpeg, gif, png, or tif form. 19. Once both the Report and the Picture are an PDF, Jpeg, gif, Png, or Tif form you are now ready to upload them both to Fair Entry. To unload Exhibitors Report and Photo click the Edit Button in the second Entry Files box. (located near the bottom of the page)

9 20. Click on Select File, then find your document on the Open tool bar that will pop up, once you found your file, click on it, it will them appears in the File name box, click Open. 21. Repeat step 19 to upload the picture of your exhibitor. Picture must be 2 MB or smaller. Once you have both of them uploaded two green check marks will appear that indicates both the Report and Picture were successfully uploaded. If everything looks ok and the report matches the picture, then you can click Ok.

10 22.Next, click the Edit Button in the Club field. (located on the left hand side of the screen) 23. A Pop-up will appear. Click where it says Search to find the exhibiters Club. Type in the club name and it will appear for you. Click the button next to the correct Club. Then Click Save. 24. This Awardrobe entry is complete. Since you are a Logged into FairEntry as a County manager all entries you make are Live as soon as you create them. There is no further submission step. Click the Exhibitors tab at the top of the screen, to add another entry.

11 If you have any questions that we can help you with you can contact Bonnie Dalager ( ) or Sarah Lenz (515)

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