EARLE B. TURNER, CLERK OF COURT CIVIL DIVISION Attorney E-File Procedures

Transcription

1 Created on 12/12/2011- Updated on Page 1 of 12

2 1. Purpose: The purpose of this document is to outline the steps for the Attorney to register and file pleadings online. 2. Who uses this business procedure: Attorney Based E-Filer 2.1 Attorney Online Registration: Log into the Cleveland Municipal Court.org website Select e filing from the Civil Menu After reading the e filing disclaimer, Click I accept if you agree to proceed The User Login Information Screen appears Click on the online registration form link Click on the Online Registration Link Attorney Online Registration cont.: Created on 12/12/2011- Updated on Page 2 of 12

3 In all caps, Enter the E-Filer s last name and optional suffix and first name and optional middle initial / name o The Filer s address. The City, State, and Zip are validated against Court View database Enter the E-Filer s address. This address will be used for confirmation of registration acceptance or rejection. Enter a user name for E-Filing log in. It must be unique and between 3-10 characters (no spaces) Enter a password and confirm this same password. This password is used for E- Filing log in. The password is limited to a maximum of 8 characters and is encrypted in Court View. Select the appropriate E-Filer Category (Attorney s select Attorney Based E- Filer). This controls the E-Filing Jacket entry page used and is established by the Court. Check the Attorney checkbox if this is an attorney and enter the Attorney Bar Code. If the Attorney checkbox is flagged, a search by the Attorney Bar Code entered is done to determine if the Attorney currently exists in the Court View application o If the attorney bar code entered exists in the Court View application, then the name entered is checked against the Court View application. If the name entered matches the attorney name in Court View attached to the bar code, then the registration is submitted. If the name does not match, the following error is displayed: ****The Attorney information entered does not match our database. You will not be able to register as an attorney at this time. Please contact the Clerk s Office for additional information. o If the attorney bar code entered does not exist in the Court View application, the following error is displayed: ****The Attorney information entered does not match our database. You will not be able to register as an attorney at this time. Please contact the Clerk s Office for additional information. o If the attorney error message is displayed, the online registration can still be submitted if the Attorney Checkbox is unflagged; however, the filer will not be registered as an attorney. Non attorney entries do not require an attorney bar code. Attorney entries do require an attorney bar code. o For Non-attorney registration, a new identity is created in Court View. Attorney registrations do not create any new identities or any new attorney records. o Attorney registrations do not use the address information entered on the Created on 12/12/2011- Updated on Page 3 of 12

4 Online Registration screen. The attorney address used will be the most current default address in Court View. o Attorney registrations will use the address entered on the Online Registration screen for the E-Filing Registration only. The address entered on the Online Registration is used for acknowledging back to the user when their registration is accepted and active. o Attorney registrations will not update the Court View attorney information with respect to the address or address entered The Attorney or Non-attorney clicks in the comment field to notify the Clerk s Office whether their account will be an escrow account or an online credit card payment. This information will be used to select the Billing Type in Court View. The Attorney or Non-attorney clicks the register button Attorneys that are on file with our court do not use the address information fields. Click the register button after all information has been added A confirmation page displays acknowledging the submission. The Registration is not active until reviewed in Court View and changed from a new registration to an Active registration. (Note: Wait at least 24 hours to receive an on active Created on 12/12/2011- Updated on Page 4 of 12

5 registration) If the Attorney needs to be added to the system, contact the Clerks Office for instructions on how to be added. 2.2 Attorney Online Registration Active Once the Registration is changed to Active, an is sent to the Attorney informing them that the account is now Active o If the Attorney has made a request for a escrow account to be setup, they must come to the Clerk s Office to make an deposit, before submitting any Filings Created on 12/12/2011- Updated on Page 5 of 12

6 o If the Attorney has made a request for an online credit card payment, they can start submitting filings as soon as the account is activated. The Attorney can then submit E-Filings and View their Filer List 2.3 Attorney E-Filing: Log into the Cleveland Municipal Court.org website Select e filing from the Civil Menu After reading the e filing disclaimer, Click I accept if you agree to proceed The User Login Information Screen appears Enter Username and Password Click in the Username field and enter the Username that you selected during registration Click in the Password field and enter the Password that you selected during registration (If you are unable to log in, contact the Clerks Office for further ) Click the Continue Button and the E-Commerce screen appears Created on 12/12/2011- Updated on Page 6 of 12

7 Click on the E-Filing link If the Attorney selects the E-Filing link, the general Index Search page displays Enter the Search Criteria and Click the Search Button The General Inquiry page appears Created on 12/12/2011- Updated on Page 7 of 12

8 Click on the case number associated with the correct party filing Click the case number located next to the party you are representing Select the E-Filing button to submit a filing (If more than 35 minutes expire before selecting the E-Filing button on another case, you must log in again) The Electronic Filing Case Jacket Maintenance Screen appears Created on 12/12/2011- Updated on Page 8 of 12

9 Flag the Party that your submitting the filing for Click the Browse Button to select the PDF document that is being filed The Attorney Information is automatically populated Click the Drop Down arrow in the Docket Field to select the correct docket code to be filed (Ex. Motion for Default Judgment) Click the Submit Filing Button to submit the filing A confirmation screen appears if the Attorney is setup to use credit card payments the checkout button appears. If the Attorney is setup to use an escrow account the checkout button will not appear and the Attorney can select the Another Filing to file another filing on the case or the Attorney can select the Log out button to exit. Created on 12/12/2011- Updated on Page 9 of 12

10 2.4 Attorney Filer List: The User Login Information Screen appears Log into the Cleveland Municipal Court.org website Select e filing from the Civil Menu After reading the e filing disclaimer, Click I accept if you agree to proceed Created on 12/12/2011- Updated on Page 10 of 12

11 Enter Username and Password Click in the Username field and enter the Username that you selected during registration Click in the Password field and enter the Password that you selected during registration (If you are unable to log in, contact the Clerks Office for further ) Click the Continue Button and the E-Commerce screen appears Click on the Filer List link If the Attorney selects the Filer List link, the Filer List screen displays The Attorney enters the Search Criteria which includes the Begin and End Date, Filing Status and Sort Order The Filer List allows you to continue to view your filing list without having to log in again even if more than 35 minutes has expired as long as you stay in the E-Filer List The Filer List only displays the filing for that E-Filer per their login Created on 12/12/2011- Updated on Page 11 of 12

12 information. The Filer List allows the user to search in Ascending, Descending, filing Status and with Begin Date and End Dates. The List will display the first 100 filings The information displayed on the search screen is the Submittal Date/Time, Status, and Confirmation Number filing Type, filing, Case Number, Party for which the filing was done, and a camera icon. If an image exists for a filing, then a copy of that image can be viewed by clicking on the camera icon. If an image exists for a filing, but the copy of that image is unavailable for viewing, then the error message, unable to locate document in the specified web location is displayed. The Attorney will be able to return to the Filer List by selecting the Back Button Created on 12/12/2011- Updated on Page 12 of 12