The steps for approving your statement of account on-line are outlined in this document:

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1 The Tri-Council (NSERC, CIHR, SSHRC) requires financial information to be reported on-line using the Financial Submission and Reconciliation System (FDSR). The steps for approving your statement of account on-line are outlined in this document: 1. Navigate to the FDSR website 2. Register in the FDSR system to create an account (You may logout of the system after registering and wait for our next to proceed with Step 3). 3. Link your User ID to your grant using the information provided from Financial Services 4. View Statements of Account that have been uploaded 5. Contact your Research Accountant for clarification or changes 6. Approve and Save your Statement of Account 7. Logout of the system *The instructions attached are very detailed and include multiple screen shots. Following the steps above and referring to the Grant information from Financial Services may be sufficient to complete the process. For Additional Assistance please contact: Francia Esguerra, Research Accountant Reporting and Monitoring Ph: Responsible Research Accountant as provided by Financial Services FDSR Online Services Helpdesk (OLS-HD) Monday to Friday: 8 AM to 5 PM (EST) E- mail your request for help using this URL: DemandeDeSoutien_eng.asp 1

2 1. Navigate to the FDSR website using the following URL: Click on English or French to navigate to the next screen. 2. Register in the FDSR system and create and account Click to register and create a new User ID 2 Click link to read agreements, select "I accept" if you concur and click on "Continue".

3 Select University of Manitoba from drop down menu University of Manitoba address and phone number Fill in required fields then "Create" User ID. Select "Cancel" to stop the process Your Password must consist of eight to 12 characters and include at least one alphabetic character and one numeric character (special characters are not permitted). 3

4 The next screen Account Registration Step 2 will appear and summarize your User ID and password. You will also receive an auto-notification from the system with both your User ID and password. If you are concerned about security issues please proceed to change your password after receiving this notification. Make a note of your User ID and password as you will require them to logon and approve your Financial Statements of Account. Your User ID will consist of your last name, first initial plus numerical characters. Select to change password and follow instructions. (no notification will be sent when changing a password). After changing your password you may logout and wait for our next and instruction to proceed with Step 3. Your research accountant has to upload your statement of account first before you can link it to your user account. Select Continue and the Link Grant to User Account page appears. 3. Link your User ID to your Grant Your statement of account must be uploaded by the responsible Research Accountant before the linking can be completed. You will receive a notice from Financial Services with the necessary information (as outlined below) once the statement has been uploaded. The information is also included on the notice of award you received from the agency, but the formatting of what is inputted must be exactly what the system is expecting. To link your FDSR user ID to a grant, you will need to know: The granting agency from which you received the grant. (NSERC, SSHRC, CIHR, CRC, NCE) Your identification number from the granting agency. (your Council Identification Number/ Personal Identification Number - CID/PIN - this is different from the User ID created in the previous step). The unique grant number that FDSR created when the Grant Accountant uploaded your grant SoA record. 4

5 After registering and following each subsequent login, following screen will appear: Select to add a Grant to your profile CID or PIN - is different for each agency (not the User ID created previously) Grant# must match the granting agency s format exactly Year ending is the year we are reporting on (provided by your Research Accountant). The information needed will be provided by Financial Services once your statement has been uploaded. Please note the following points: The CID (Council Identification Number) or PIN (Personal Identification Number) is unique to each agency and is different from the User ID created earlier. The Grant # must be entered in the exact format provided including spaces and / or - The year ending is the fiscal year we are reporting on. Previous year s statements may be available to view - please contact your Grant Accountant for more information Select Link to complete the process. If the information you entered is correct, the FDSR system will display a success message. 5

6 If the information you entered is incorrect, the FDSR system will display an error message identifying the incorrect information. Correct the errors in order to link your grant or choose Home to exit. Select Home to exit Correct errors as indicated and Link 20XX Year ending is the year we are reporting on and provided to you Possible errors by your research accountant There is currently no match for the grant information you provided: The CID/PIN may be incorrect. Each agency has a different identification number - please ensure you have entered the number from the correct agency. The Grant # may have been entered incorrectly - dashes (-) and slashes (/) must be entered exactly as indicated on the information provided by Financial Services. If applicable the date portion of the grant # must be the 4 digit version. The statement for the year ending selected may not have been uploaded. Check with your grant accountant if you continue to have trouble linking to your grant. grant Once successful choose continue to see financial statements available. 20XX Select Continue to go to the Approve a Form 300 page. You may link additional grants from the Approve a Form 300 page. 6

7 4. View Statements of Account that have been uploaded Choose magnifying glass to view current year statement You may also print the statement or save as a PDF When exiting select the back arrow to return to the FDSR website. Choosing the "X" will close your web browser. 5. Contact your research accountant for clarification or changes The statement you see will be the F300 template which has different categories than the information included on University of Manitoba monthly reports. If you have questions about or disagree with any item on your statement please contact your grant accountant before approving the statement in order for changes to be made. 7

8 6. Approve and Save your Statement of Account About the approval process Your online approval indicates acceptance of the information in the Statement of Account (SoA) and indicates that, to the best of your knowledge, all expenditures incurred are acceptable as per the Tri-Council Use of Grants guidelines and as per your program s policies. Researchers are responsible for viewing and approving their own Statements of Account. When you save your online approval of an SoA, the record is immediately available for the U of M Grant Accountant to approve, and when the Grant Accountant approves the SoA, the record is immediately submitted as complete to the Agency. Your online approval is equivalent to your signing the form and forwarding it to your Research Accountant. Select approved then save. Approval date shows up once approved by the researcher If changes need to be made you can simply click on the approved box again to remove approval and save the new status. Your grant accountant will notify you when the statement is available to be unapproved and can assist you with the process. 7. Log out of the system Don t forget to log out after completing the process. 8