Date Author Version Change Reference Abd Elrahman Gamal V1.0 No Ref. Copy No. Name Position

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2 Document Control Change Record Date Author Version Change Reference Abd Elrahman Gamal V1.0 No Ref. Reviewers Shadi Diab Kamran Shaikh Name Position Manager, Supply Chain Management Applications Section Principal ERP Specialist Distribution Copy No. Name Position 1. Amjad Shahrooj Head of Training Unit 2. Khalid Al Farsi Sr. Government Training Programs Officer Training & Events Management Section Communication and Business Development Department

3 Contents Document Control... 2 Unit One... 4 Supplier Registration - Prequalification... 4 Supplier Registration... 4 Pre-Qualification Unit Two Duplicate Supplier Registration Unit Three Supplier Renewal Unit Four Create Quotation Unit Five Create Work Confirmation Unit Six Supplier Invoice Creation

4 Unit One Supplier Registration - Prequalification Supplier Registration Supplier Register and enter his information Login to Enter the Following Data i. Company name ii. Primary iii. Last Name Press Next 4

5 Create Address Book ` i. Press on Create Enter the Following Data i. Address name ii. Address line 1 iii. City/ Town /Locality iv. Postal Code v. Phone Number vi. Address vii. Press Apply 5

6 Select Business Classification v v 6

7 Press on Create on Product and services Search and Select the products and services Press Apply 7

8 Create Banking details i. Press on create (B) Enter the Following data i. Bank name ii. Branch name iii. Account number iv. IBAN number v. Press Apply v 8

9 Press next (B) ` 9

10 Attach the requested documents Press Submit v v v 10

11 Review the Confirmation 11

12 Pre-Qualification Supplier will receive an with registration link after status is updated to Supplier to provide details 1. Open the Notification 2. Press Here hyperlink v 12

13 Press on Respond (B) v 13

14 Press Next ` v 14

15 Press Next ` v Press on Update Pencil v v 15

16 Add the required Attachments Respond to the requirements Click on Continue v v v 16

17 Press Submit v 17

18 Press Next ` v 18

19 Press Submit ` v 19

20 Review the confirmation 20

21 Unit Two Duplicate Supplier Registration Supplier Register and enter his information Login to Enter the Following Data Press Next iv. Company name v. Primary name vi. Phone number 21

22 If you are a registered supplier on GRP system, then you will receive below Error Message to submit your registration request with any other department using your existing user name on the system. 22

23 Use your existing user name and that mentioned in the above error message to submit your registration request with any other department. 23

24 Use below path to submit your registration request Grp esupplier Portal > Supplier Registration & Renewal Page 24

25 Registration and renewal page will be displayed To Submit your request, follow below steps: 1. Select the department that you need to register with. 2. Select your category. 3. Upload all requested Attachments. 4. Submit your request for Approval

26 You will receive a confirmation message that your request has been submitted The request has been submitted for approvals and you will be registered with DA once it is finally approved 26

27 Once the request finally approved, you will receive below notification 27

28 Unit Three Supplier Renewal Supplier Renewal Request Login to GRP System with your User Name and Password Enter the Following Data vii. viii. ix. User Name Password Press On Login 28

29 GRP System will be Opened ii. iii. iv. You will receive 3 messages for your renewal as below: 30 days before your Expiry, 15 days before your expiry and one day before your expiry. In case you need to read this message just press on it 29

30 To submit your Renewal Request, follow below Steps: i. Go to GRP e-supplier Portal > Supplier Renewal Page 30

31 To submit your Renewal Request, follow below Steps i. Under Department Section, Select Dubai Airports ii. Select the Activity iii. Upload the required Attachments Required Documents are mentioned in the same page iv. Click on Submit

32 Confirmation Message for submitting the request will be received as below Also You will receive a notification once your request is approved 32

33 Unit Four Supplier will create Quotation Create Quotation Login to GRP and sourcing Page Navigation> GRP esupplier Portal> GRP Sourcing Supplier > Sourcing> Home Page 33

34 Press on RFQ number in notification area 34

35 Press on notification Details 35

36 Select Create Quote from action Populist Press Go Answer the Requirement 36

37 Press On Line (T) Enter the Quote Price Enter Promise Date Press Continue ` Press Submit 37

38 Review the Confirmation Message 38

39 Unit Five Supplier Create Work Confirmation Login to GRP and Sourcing Tender Officer Navigation> > GRP esupplier Portal > Home Page Create Work Confirmation 39

40 Press on PO number ` Create work confirmation i. Select Create work confirmation from List ii. Press Go 40

41 iii. Select All Pay Item iv. Press Go v. Check the pay item vi. Press Next

42 vii. viii. ix. ` Enter the Work Confirmation Number Enter the Progress % or amount Press Submit x. Review the Confirmation message 42

43 Unit Six Supplier Invoice Creation Supplier Create and submit his Invoice Login to GRP System with your User Name and Password Enter the Following Data x. User Name xi. Password xii. Press On Login 43

44 To submit your Renewal Request, follow below Steps: Go to GRP e-supplier Portal Invoice Creation > Home Page 44

45 Click On Finance TAB 45

46 Select Create Invoice With PO and Click GO 46

47 Enter PO Number and Click GO 47

48 Select PO Line and Click Next 48

49 Fill The Required Fields and attach the requited documents then Click Next

50 Review the Invoice details and Submit 50

51 Invoice Submission confirmation 51