External Applicant User Guide

Transcription

1 External Applicant User Guide Contact Us Recruitment Services (818) California State University, Northridge Office of Human Resources, Recruitment Services Nordhoff Street, Northridge, CA P: Fax:

2 Job openings at California State University, Northridge can be accessed from the homepage located here: If you are not a current CSUN employee, choose the link External New and Returning Job Seekers to access the current Staff/Management openings. Click on View Job Openings. For Faculty openings, choose the link Faculty Opportunities to be directed to the Faculty Openings page. NOTE: An online application is not required for Faculty job opportunities. Careers Homepage On the Careers page you can view a list of currently open positions. If the position is still posted then applications are still being accepted. If you have previously visited the careers page and have already registered, enter your User Name and Password. Click the Login button. First Time Applicants: If this is your first time applying for a position at CSUN, you must register. Click the Click here to Register or the Register Now link. Register After you click on the Register link, you will be asked to enter a User Name and Password. You will use this User Name and Password every time you log in to the CSUN Careers page. Enter a Password in the Password text field. Please reenter your password to confirm. Click the Register button. 1 Office of Human Resources California State University, Northridge Rev

3 Careers Home Page After logging in, you will be taken to the Careers Home page where you can create and update your Profile, search and apply for new jobs, as well as, review prior applications in the My Career Tools section. Click on the My Profile link in order to enter your contact information. Create a Profile This section requires contact information including street address, phone and information. NOTE: The accuracy of this information is critical in order to receive automated and direct messages as well as follow-up contact. Ensure all fields denoted with an asterisk (*) are completed. Click the yellow Save button to continue the application process. View Job Opening Scroll down to review the Current Job Openings. You can view the details of a Job Opening by clicking on the Job Title link. To find a specific position more quickly, you can Sort the list by clicking on one of the links located at the top of each column (Date, Job Title, Job ID, Department). 2 Office of Human Resources California State University, Northridge Rev

4 View a Job Description & Apply A brief introduction to the position will display on the Job Description page. Click Apply Now to begin the application process. NOTE: Be sure to have all necessary information available as you begin. The system will timeout after 19 minutes of inactivity. Reminder: If you are a first time visitor, you will need to Register and create a profile before proceeding. 3 Office of Human Resources California State University, Northridge Rev

5 Apply Now: Choose Resume When you apply you will be prompted to upload a resume, use an existing resume or apply without using a resume. VERY IMPORTANT NOTE: Documents must have the following criteria in order to upload or attach properly into the system: 1) Be in WORD or PDF format; should contain the file extension.doc or.pdf 2) Have a title with 20 or less characters (extensive titles may cause errors when HR goes to download the application) 3) Contain no periods. throughout the title of the document (ex. John.doe.resume&cv-csun.doc) 4) If the WORD doc contains a Table it needs to be converted into a PDF file To upload your resume, select the Upload a new resume option and click the Continue button. NOTE: Uploading your resume will populate the application fields. The application sections should be reviewed to confirm the resume uploaded properly. If you are a returning applicant and have previously uploaded a resume, you will have the option to Use an existing resume. To do so, click on the Use an existing resume option and select a resume from the drop down list. Click the Continue button. Or you can choose to Apply without using a resume. You will need to enter all information in the application if you do not use a Resume. 4 Office of Human Resources California State University, Northridge Rev

6 Complete Application The Complete Application Page will display. This page will list the Job Title of the position for which you are applying. It will also display the resume document that you have uploaded (if applicable) and allow you to upload additional documents. Find the section that reads, Attach Cover Letters and Additional Documents on this Page and click the plus sign Add Additional under Cover Letters and Attachments heading. Browse for your document and click upload when you are ready to attach a document. You may add additional documents that you feel are relevant to your application. NOTE: If you prefer to attach a document through the My Career Tools page instead of through the individual application for a particular job opening, this will attach the document to each job opening application that you submit. Please read instructions carefully, and review each section for completeness. Work Experience Scroll down the page and complete application sections appropriate to your background. To open or add to sections, click on the plus sign below each section. Please open and correct any section that displays the term Please Update. Add Employment History If you indicate approval to contact current or former supervisors, please include their contact information. Please add your Ending Pay Rate as well. Click the yellow Save & Return button to go back to the main application page. NOTE: You can only use numbers, decimal points and commas in the Ending Pay Rate field; the Dollar sign $ is not required and will generate an error message. 5 Office of Human Resources California State University, Northridge Rev

7 Add Educational History To choose your Highest Education Level, click on the drop down menu button and select the appropriate degree or certificate. Click on the Add Post-Secondary Education History link to add additional education history. If you add any post-secondary education history, then *School, *Major, and *Degree are required information. Select the Country and State of your school. Click on the Magnifying Glass to Search for your School Name, Major and Degree. NOTE: If the School and/or Major are not listed, please type the information in the Other field only. Licenses and Certificates, Languages and References These are available sections but not required unless expressed in the Job Posting description. NOTE: When adding professional or personal reference information, be sure to include a current telephone number so your references can be verified. 6 Office of Human Resources California State University, Northridge Rev

8 Referral Information, Conviction History & Close Relatives at CSUN These sections are REQUIRED sections and must be completed before submitting your application. Referral Information: If you do not see a source in the drop down field please type it in the Specific Referral Source field. Before submitting the application, you can review the application for accuracy and completeness by clicking on the View My Application link located at the bottom of the application page. Note: If you have a pop-up blocker enabled, either disable it or Internet Explorer PC users can hold down the Control key simultaneous while clicking View My Application to allow a new window or tab to open. Please keep in mind that once you submit your application/resume, it is saved electronically in our database and cannot be edited further. Save Application for Later You may choose the Save for Later option at the bottom or top of the page and return to the application at another time in the My Career Tools section. If you choose Save for Later, you will see the message You have successfully saved your job application at the top of the page. This puts your application in DRAFT Status. To access your application(s) that are Saved for Later, you will need to log-in through the Jobs@CSUN webpage: and click on External Applicants then View Job Openings. Upon logging-in, you will be brought to the Careers Home Page again. To view your current application(s), you will need to click on the blue, underlined Applications link underneath My Career Tools. NOTE: If you attempt to view your application(s) by returning to the job posting page, you ll receive an error stating that you have already applied for the position. 7 Office of Human Resources California State University, Northridge Rev

9 Additional Attachments Cover letters and other attachments may be added by following the Careers Home link, visiting My Career Tools section and clicking on Cover Letters and Attachments. A link labeled Add Attachments is located near the bottom of the page. NOTE: ATTACHMENTS ADDED UNDER THIS SECTION WILL BE ATTACHED TO EVERY OPEN POSITION THAT YOU APPLY FOR. NOTE: Once your application has been submitted you CANNOT make changes or additions to the application information. Please make sure your information is complete and accurate before submitting. Your application will NOT be processed unless it is properly submitted. Submit Online Application Once submitted, applications cannot be changed, and you may only apply to a specific Job ID once. Self-Identification Details After choosing the yellow Submit button, complete the optional census information and age disclaimer details. This information is optional and will not affect your candidacy for any position. Terms and Agreements Scroll down to the Terms and Agreements box. Read all the information provided. If you agree to these terms, click the I agree to these terms button. If you do not agree to these terms, select the I do not agree button. If you select this option you will not be able to submit your application. After the I agree button has been selected, the Submit button will become active. Click on the Submit button to submit your application and finish the online application process. The message You have successfully submitted your application will appear at the top of the My Applications page. If you provided a valid address in the My Profile section, you will receive an automatic confirming receipt of your application. NOTE: The notice will come from the system generated address: HNRPRD@calstate.edu; Be sure to check your SPAM/Junk Folder in case your server does not recognize this address. If you do not receive an confirmation of your application please applications@csun.edu. 8 Office of Human Resources California State University, Northridge Rev

10 All information is considered confidential after submitting application materials to Recruitment Services. Once you have submitted your application online, Recruitment Services screens your application for the posted minimum qualifications of the position. Applications which do not meet the posted minimum qualifications will not be forwarded on to the hiring department for consideration. Applications which do meet the posted minimum qualifications are forwarded to the hiring department for their review and applicants may be contacted for an interview. If you are selected for an interview, the search committee will be contacting you to schedule an appointment. The recruitment process may take several weeks. Please visit Our website is updated on a daily basis. If the vacancy of interest is still posted, that means it is still open and the department is still reviewing applications. Still have questions? Refer to the FAQ s and Troubleshooting Guidelines located here: For additional assistance on navigating and completing the online application, please applications@csun.edu or call Office of Human Resources California State University, Northridge Rev