Automated Time Attendance and Production System (ATAAPS)

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1 Automated Time Attendance and Production System (ATAAPS) NOTE: This presentation can be printed in Notes Pages view for additional information. Air Force CSR Conference Preda Mendez-Lopez May 23, 2017 UNITED IN SERVICE TO OUR NATION

2 Agenda Welcome Login Messages Labor History Screen Certifying in Two Databases Basic Inquiries & Reports Database Inquiries Changes to Disabled Veteran Leave Creating Injuries Closing in the Middle of a Pay period Help Resources What s Coming up for ATAAPS? Q&A 2

3 Adding a UIC Message at Login Application Administrator - Can add a New UIC Message only to those UICs in the database for which the Application Administration security authorization has been granted 3

4 Labor History Screen The Labor History Inquiry addresses timecard questions that arise during labor disputes by displaying who took action on a timecard, and when this action was taken. 4

5 Certifying in Multiple Databases Reasons why an employee will need to have access in multiple databases. ATAAPS certifier responsible for approving employee timecards in a database outside their home database. Application Administrator for a database outside their home database. Employee set up in multiple databases. Non Pay Team and the Non Pay Roster Employee Type Code Removing access to multiple databases when access is no longer needed. 5

6 Inquiries & Reports Inquiries Accessible from MAIN MENU Availability is based upon your permissions within your UIC Results will be based upon your permissions within your UIC and in other UICs Good summary of each in HELP 6

Inquiries & Reports Cont Reports Accessible from MAIN MENU Available only to those with Reports Application assigned in Security Authorizations Results will be based upon your

7 Inquiries & Reports Cont Reports Accessible from MAIN MENU Available only to those with Reports Application assigned in Security Authorizations Results will be based upon your permissions within your UIC and in other UICs Should be used according to DISA recommendations Can be scheduled for a single point in time or recurring times Good summary of each in HELP 7

8 Database Inquiries 8

9 Database Inquiries cont 9

10 Disable Veteran Leave Disabled Veteran Leave (DVL) is a new category of leave that s been available since November 5, Newly hired employees with an effective date of 11/05/16 and after are eligible for DVL. The term hired means: Newly appointed with no previous Federal Service; or Reappointed after at least a 90-day break in service; or Military reservist or members of the National Guard who return to duty in their civilian positions after a period of military service during which the individual was in continuous civilian leave status. OPM Guidance can be found at: 10

11 Disabled Veteran Leave Cont. 11

12 Disabled Veteran Leave Cont. 12

13 Creating Injuries. 13

14 Creating Injuries cont.. 14

15 Creating Injuries cont. 15

Charge Time to an Injury Number Click the InsertRow button. Select the Job Order. Select the Type Hour to be used for charging against the injury number.

16 Charge Time to an Injury Number Click the InsertRow button. Select the Job Order. Select the Type Hour to be used for charging against the injury number. Enter the amount of time to be charged against the injury number and adjust any other time (if applicable). Click the Save button. The message Injury Number is required displays. 16

17 Charge Time to an Injury Number Click the NtDiff/Haz/Oth button. Click the drop-down on the Injury Number line and select the injury number you created. Click the Save button. The message Injury Number is required no longer displays. 17

18 ATAAPS System Change Request Process Start Requester Submits Change Request to IMSC Detachment Point of Contact (POC) IMSC Detachment POC Submits Completed DFAS Form 700 to ATAAPS Configuration Control Board (CCB) Member ATAAPS CCB Member Submits Completed DFAS Form 700 along with Approval to ATAAPS Group Box ATAAPS Team Member Creates System Change Request (SCR) ATAAPS Team Member Sends SCR Number to All Parties on Submission Notification ATAAPS CCB Ranks and Prioritizes SCR at Next CCB Meeting End Submit change requests using Form 700 Air Force CCB Member is Mr. Antonio (Tony) Gonzalez 18

19 Upcoming Changes Ver 16.1 (June) Populate timecard from leave request Add the description to the User Data and Cost Center drop downs on the Labor screen Ver 17.1 (Feb 2018) Accommodate Title 38 employees Warn user when closing an employee on first day of the pay period In personnel mgmt, allow user to query by employee name Ver 18.1 (May 2018) Create Premium Request form. Pick leave type hour to require a leave request Pick premium type hour to require a premium request 19

20 Help Desk Process All ATAAPS issues need to be tracked so that we can effectively allocate the appropriate help resources You are hosted at a DISA (Air Force: your URL starts with ) please use: DISA-HLP ( ) or DSN Select option 1 (DECC Supported Applications) Then option 5 (Oklahoma City) Then option 4 (other Application Support) disa.tinker.eis.mbx.okc-ataaps-support-request@mail.mil Please do not call or the DISA group without going through the help desk to create a ticket No PII data (for example, SSNs) should be sent to the group mailbox 20

21 Help Desk Process (continued) If an employee s leave balances do not display in ATAAPS and you need to add a PAS Code to an SDA ID: 1. Contact the Columbus Call Center to have an ATAAPS Remedy Ticket opened to add the PAS Code dfas.dscc.ztd.mbx.cco-ccc@mail.mil DSN: (Not available outside normal business hours ET Mon-Fri, except holidays) Commercial: Toll Free: Fax Commercial:

22 Help Desk Process (continued) Provide the following information: SDA ID (For example: AETC0J) S/W Acctg Ver SOMARDS2 DCPS Database CP1 or ZFR (the one that contains the employee) Agency Air Force S/W Version # - (This is found in the upper left corner of the ATAAPS Menu screen) Site Name Your MAJCOM and your Air Force Base or Unit DSN Your DSN number if you have one CMCL Your Commercial phone number if you have one POC Your Name Address Your address Description of the Issue Please join the following DCPS Database (for example CP1) UIC to the SDA ID xxxxxx (where xxxxxx is the SDA ID) for pay period beginning dd-mmm-yyyy (for example, 10-Jan-2016) Enter the list of DCPS PAS Code(s) for example F77W" 22

23 Additional Information More information on the AF requirements for collecting, reviewing and retaining DD2875s for Timekeepers is available. AFAFO SharePoint site 59/AF-FM-AFO/OO-FM-AF/OO-FM-AF- 03/default.aspx APAN Site efault.aspx 23

24 DEFENSE INFORMATION SYSTEMS AGENCY The IT Combat Support Agency 24

Time & Labor (OTL) OTL CSR DAI to DCPS Payroll Processing. R12 Work Instructions

Time & Labor (OTL) OTL CSR DAI to DCPS Payroll Processing R12 Work Instructions Time and Labor (OTL) Document Control Change Record 2Date Author Version Change Reference 25-Feb-2015 Robin Hardy 1.0 R12