Workforce Timekeeper. for Hourly Employees using the Time Clock

Transcription

1 Workforce Timekeeper for Hourly Employees using the Time Clock

2 Icebreaker

3 Agenda Your Badge and Time Clock a winning combination. Get Information When You Need It How to Use the Time Clock How to Swipe a Badge How to Navigate, Select and Enter Data How to Use Soft Keys What Happens if My Punch is Rejected? Questions

4 Expectations

5 Jones, Lisa Your AWC Badge Jones, Lisa Front Back

6 Time Clock The time clock is like an Automated Teller Machine (ATM). It helps you: Get the information that you need when you need it View and manage your own information, including Request time off View timecard View balances (vacation, floating holiday, personal, etc.) View schedules and more! 3:14 PM Wed Jan Welcome to American Woodmark View Punch Status Labor Transfer View Schedule View Timecard View Balances (Vac., FH, Pers, etc.) Request Time Off Read Reply Messages for Time Off Request

7 How to Swipe a Badge Your time clock uses badges with a magnetic stripe: Hold the badge so that the magnetic stripe is facing the badge reader 3:14 PM Wed May Welcome to American Woodmark View Punch Status View Balances (vac, FH, pers., etc) Labor Transfer View Schedule View Timecard Request Time off Read Reply Messages for Time Off Requests Swipe the badge through the reader from top to bottom If the punch is successful, the time clock beeps once and the top status light flashes green

8 How to Use the Time Clock Time Clock Display Displays the current date, time and soft key labels Soft Keys Press soft keys to perform transactions such as labor transfers Navigation Keys Use these like cursor keys to move within fields and menus on the display 3:14 PM Wed May Welcome to American Woodmark View Punch Status View Balances (vac, FH, pers., etc) Labor Transfer View Schedule View Timecard Request Time off Read Reply Messages for Time Off Requests Status Lights The top light is green and flashes when the terminal successfully reads a badge The middle light is orange and flashes when the time clock does not successfully read a badge The bottom light is orange and indicates whether the time clock is receiving power Badge Reader Magnetic stripe Keypad Use to enter data when performing transactions ESC Use to return to previous menu ENTER Key Press the ENTER key to save data that you enter on the keypad

9 Using the Soft Keys To select a soft key, press the blue button 3:14 PM Wed May View Schedules View Vacation Job Transfer View Timecard Request Approve Timecard Time Off View Messages More

10 Using the Navigation Keys Select a job from the list. Olsen/Dist/Rec/REC Olsen/Dist/Rec/Recp Olsen/Dist/Ship/Ship Olsen/Dist/Ship/ShipC If black up and down arrows are displayed on the time clock screen, use the Up and Down arrow keys to view more information

11 Message 1 of 1 From: Subject: Received: Christy Fryman Time Off Request :39pm Your Time Off Request has been approved. Request Details Floating Holiday Balance: -8:00 Personal Day Balance: 0:00 Some transactions include a scroll bar. Use the Up and Down arrow keys to move the scroll bar

12 You can view totals such as vacation, and floating holidays/personal time at the time clock. View Totals Aguirre, Raymond VACATION 80:00 FLOATING HOLIDAY 24:00

13 Need to know your vacation balance? Just press the soft key to View Balances 3:14 PM Wed Jan Welcome to American Woodmark View Punch Status Labor Transfer View Balances (Vac., FH, Pers, etc.) View Schedule Request Time Off View Timecard Read Reply Messages for Time Off Request

14 Need to know your schedule for today or tomorrow? Just press the soft key to View Schedule for today or for tomorrow. 3:14 PM Wed Jan Welcome to American Woodmark View Punch Status Labor Transfer View Balances (Vac., FH, Pers, etc.) View Schedule Request Time Off View Timecard Read Reply Messages for Time Off Request

15 Let s press the soft key to View Schedule for today. 3:14 PM Wed Jan Welcome to American Woodmark View Punch Status Labor Transfer View Balances (Vac., FH, Pers, etc.) View Future Schedules View Schedule Request Time Off View Timecard Read Reply Messages for Time Off Request

16 View your schedule. View Schedule Aguirre, Raymond Start 9:00AM Thu Jun End 5:00PM Thu Jun-29-05

17 View messages To view messages select soft key blue button. 3:14 PM Wed May View Schedules View Vacation Job Transfer View Timecard Request Approve Timecard Time Off View Messages More

18 Locating the Cursor Some transactions require that you enter or select data The active text field has an outline of a box around it, and a cursor Job Transfer Comment Code Enter Badge Enter Job 141 Olsen/Dist/Rec/REC

19 Moving the Cursor in a Field Job Transfer Comment Code Enter Badge Enter Job 140 Olsen/Dist/Rec/REC To move the cursor in a text field, use the Left and Right arrows

20 Moving the Cursor From Field to Field Pay Code Hours Edit Edit Date Enter Hours 08:00 Pay Code Cost Center Comment Code Enter Badge To move the cursor to different fields, use the Up and Down arrow keys. You can also press ENTER as long as the cursor is not located on the last field on the screen

21 Entering Data Use the keypad to enter data in the text field and press ENTER or use the Up and Down arrows If you enter data in a field that already contains information, it is pushed to the right To remove individual characters, move the cursor to the right and press the Backspace key ( ) To clear all data in a field, press the CLR key Job Transfer Comment Code 140 Enter Badge Enter Job Olsen/Dist/Rec/REC

22 To Pick from a List If the LIST soft key appears in the lower right corner, press the corresponding blue button Job Transfer Comment Code Enter Badge Enter Job Approved Aguirre, Raymond Olsen/Dist/Rec/REC LIST -- >

23 To Pick from a List (con t) When the list appears, use the Up and Down arrow keys to scroll through the list To select from the list, press ENTER Select a job from the list. Olsen/Dist/Rec/REC Olsen/Dist/Rec/Recp Olsen/Dist/Ship/Ship Olsen/Dist/Ship/ShipC

24 Canceling a Transaction To cancel a transaction before you complete it OR To return to the previous screen without saving your changes: Job Transfer Comment Code 140 Enter Badge Enter Job Olsen/Dist/Rec/REC Press the ESC key

25 How to Use Soft Keys This topic explains how to use the following soft keys, more specifically: Labor Transfer View Timecard View Balances Request Time Off

26 Labor Transfer 1) Press the Labor Transfer soft key 2) To select a different Department, Function, Team or Shift, press the LIST soft key to view options. 3) Use the navigation keys to select the option and press ENTER. Labor Transfer Department Team Shift Enter Badge 59 LIST 4) Swipe your badge.

27 View Timecard View Timecard SELECT TIME PERIOD Previous Pay Period Next Pay Period Yesterday Current Pay Period Today Week To Date Last Week 1) Press the View Timecard soft key. 2) Swipe your badge. View Timecard Babson, Mildred Yesterday Mon 5/15 9:03AM Organization/MFG/SE/Miami/Ol sen/dist/rec/rec E Missed Out-Punch Mon 5/15 12:30PM 2:02PM Shift Total: 5:00 Daily Total: 5:00 3) To select a time period, press the soft key that corresponds to the period of time for which you want to view timecard information. 4) If there is no information to show, a message tells you this. If information is available, the timecard appears. To scroll, use the up and down arrow keys.

28 View Balances View Balances Babson, Mildred *As of Accrual projections through Projections 1) Press the View Balances soft key. 2) Swipe your badge. 3) Accept the default As of date, press ENTER two times. Do not change the default date. 4) To scroll, use the up and down arrow keys. 5) Please note that your balance may take 24 hours to update. View Accruals Babson, Mildred As of Personal Sick Vacation 2:00:00 16:00 32:00 Projections Personal Accrual type: Days Hours Hours Day

29 Request Time Off 3:14 PM Wed May View Schedules View Vacation Job Transfer View Timecard Request Approve Timecard Time Off View Messages More Identifies the Leave Type code that you enter next to the Leave Type prompt Time Off Request Current Balances Personal/Floater (101): Vacation (301): Identifies how many hours of leave are available Comment Code: 1) Press the Request Time Off soft key 2) Swipe your badge. N ote how many hours of the type of leave you want to take are available. 3) Optionally, type the comment code, then press the Down arrow or ENTER. You must know the code number. 4) Enter the Leave Type code (the code appears next to the corresponding type of leave at the top of the form) Leave Information Leave Type: From Date: MM.dd.YYYY To Date: MM.dd.YYYY Hrs/Day (00.00): Exact Format 5) Enter the From and To dates in the format mm.dd.yyyy 6) Enter the total hours that you are requesting in the format hh.mm. The hours should be equal to or less than the balance that appears at the top of the form. Submit Add Another 7) To submit the request, press ENTER

30 What Happens if My Punch is Rejected? This topic explains different types of errors: Error reading badge Punch rejected

31 Error Reading Badge Error 01-1: Error reading badge Possible reasons for this error: You may not have swiped the badge properly, from top to bottom. Try again. You may have swiped the badge too slowly. Try again a bit faster. If you are swiping correctly and continue to see this error, the quality of the badge may be the problem. Contact your supervisor.

32 Punch rejected Rejected Punch Badge Error 109 Possible reasons for this error: Your punch interpretation rule has not been sent to the time clock. Contact you re your supervisor (102).

33 Things to remember. When you request time off at the clock, you will receive a message indicating whether or not your request has been approved. Don t assume that your requested has been approved until you receive notification.

34 Now what? You will receive a new badge today and will be expected to begin using it on. Not all time clocks are created equal. The time clocks in the break rooms are not to be used to punch in and out; rather they are for you to view time cards, view balances, read messages, and request time off. Available at all times. The time clocks used to punch in and out may be used to view information during non-peak punching hours (i.e. 9:00 a.m. -2:00 p.m. and 6:00 p.m. 10:00 p.m.)

35 Questions?