Tax Year 2010 Maryland Combined Corporate Reporting System Handbook

Transcription

1 Tax Year 2010 Maryland Combined Corporate Reporting System Handbook for corporations/software developers who file a proforma via the Combined Corporate Reporting System March 2011 Bureau of Revenue Estimates Annapolis, Maryland Peter Franchot, Comptroller

2 SECTION 1: Introduction and Help Information Introduction The Comptroller has introduced a system that will facilitate corporate group reporting by using an XML format. The XML file will be uploaded into the Combined Corporate Reporting System (CCRS). Maryland will begin accepting tax year 2010 test and production corporate reports beginning April 1, Authorized system users can submit reports via XML to the CCRS for processing. Each report must be in a separate submission. Software developers should test with Maryland prior to submitting live corporate reports. Help Desk Software developers who need assistance can contact the Bureau of Revenue Estimates at anytime by at corpreportxml@comp.state.md.us or by fax at Telephone assistance is available Monday through Friday, between 8:00 a.m. and 5:00 p.m. E.S.T. at The Comptroller s web site contains information for corporate reporting program participants. Our mailing address is: Comptroller of Maryland Bureau of Revenue Estimates Attn: Andrew Schaufele 80 Calvert Street P.O. Box 466 Annapolis, MD

3 Section 2: Software Design Information Software Testing It is recommended software be tested with Maryland for accuracy, to ensure that it adheres to Maryland CCRS business rules, and to ensure successful acceptance of the file. Testing will be available beginning April 1, The XML file must be ed to We will upload the XML file to the test system and respond with the results. In the , please include: Software company or corporation s name and business address Contact person(s) name, telephone number, and address Schemas and Business Rules All Maryland combined corporate reporting schemas and business rules are available at The XML File should comply with the schemas and the business rules. The XML file must have the following default namespace in the root element: xmlns=" SECTION 3: Instructions for XML Upload Process What Can Be Transmitted Electronically The electronic corporate report will only consist of data transmitted. In total, an electronic report contains the same information as a comparable report filed entirely on the existing data entry system. No additional documents are necessary. Production uploads will be available beginning April 1, 2011 for 2010 reports and 2010 amended reports.

4 Upload Process After logging into the combined corporate reporting system, there will be an option to upload the XML file if a report has not already been started. Once the report is uploaded, one of two acknowledgements will be generated: Accepted - The system will generate a confirmation for the report received. No further action is required and the transmission is complete. OR Rejected The system will generate a list of errors if the electronic report fails to match validation requirements. All errors must be corrected before the report will be accepted. It is important to note that corrections to an XML file can not be made through the existing data entry system, they must be corrected at the source and resubmitted. Once the file is accepted, the report will be available in the CCRS for review the next day. Accuracy Ensure that all information contained in the report is complete and checked for accuracy before submission. Before a report may be submitted, form EL101C must be downloaded, completed, and retained. A checkbox is in place to certify compliance with this requirement. Amended Filings After an electronic report is acknowledged as accepted, it cannot be recalled, intercepted or changed in any manner. If either the transmitter or taxpayer wishes to change any entries on an accepted electronic report, an amended report must be filed. The amended 2010 report may be uploaded as a XML file or entered through the data entry system. Resubmission of Rejected Corporate Reports It is the responsibility of the taxpayer to ensure that every report filed electronically is acknowledged as accepted with a confirmation number. If the electronic report cannot be corrected and retransmitted, the taxpayer must file through the existing data entry system. In order for the report to be considered timely it must be filed by the due date.

5 Section 4: General Information Filing a corporate report is the responsibility of the taxpayer, and filing returns electronically should entail an agreement between the taxpayer and the transmitter if the transmitter is not part of the corporation s unitary group. The Comptroller of Maryland is not a party to this agreement. Confidentiality Under Section of the Maryland Tax General Article, "Any Income Tax Return Preparer who discloses information in violation of (section) of this title is guilty of a misdemeanor and, on conviction, is subject to a fine of not less than $500 or more than $10,000." Timeliness of Filing All prescribed due dates for filing of reports apply. If any due date falls on a Saturday, Sunday or legal holiday, the return must be filed by the next business day. Tax year 2010 corporate information reports are due October 15, 2011 for calendar year taxpayers, or seven months after the original due date of the Maryland tax return of the group member with the latest tax year start date. A corporate report must be amended in the CCRS within sixty days of either of the following two events: The corporation files an amended tax return. The corporation s tax liability has changed as the final result of an audit adjustment or final determination of liability by either the Comptroller or a court of law. All transmitters must ensure that reports are promptly processed. An electronically filed report is not considered filed until the electronic portion of the corporate report has been acknowledged by Maryland and a confirmation number has been issued.