To create a job posting, follow the steps below: Hiring Manager: Create New Job Pos ng

Transcription

1 To create a job posting, follow the steps below: Hiring Manager: Create New Job Pos ng

2 Step 1: Initiate Posting To initiate a new staff job posting, click the Postings tab, then click the orange Create New Posting button. (Alternatively, click the Create New Staff Posting shortcut on the Home tab.) A pop-up window will appear. To create a new posting choose Create from Position Type. (previously known in PA 5.8 as create from scratch ) To create from a previous posting choose Create from Posting. (previously known in PA 5.8 as create from previous ) Step 2: Posting Settings The Settings screen will appear. Complete the required information and then click the orange Create New Posting button. (Note: The Accept online applications? checkbox should remain checked to ensure that applicants can apply through the ND.jobs website. If not checked the posting will appear as view only.)

3 Step 3: Position Information Complete the Position Information fields, then click the orange Next button to save and proceed. (Note: Required fields are denoted with an asterisk and a red outline.) Step 4: Posting Detail Information Complete the required Posting Detail Information fields, then click the orange Next button to save and proceed. (Note: Required fields are denoted with an asterisk and a red outline.)

4 Step 5: Supplemental Questions [Optional] If you do not wish to add supplemental questions, click the orange Next button to save and proceed. To add supplemental questions to the job posting, click the orange Add a question button. (Note: Supplemental questions will be visible to the applicant and can be required or optional.) A pop up window will appear. Use exis ng ques on: Search for exis ng supplemental ques ons by Category or searching by Keyword. Check the box next to the ques on, then click Submit. Request new question: Click the Add a new one link in the bottom right corner. Enter a question name, select a category, then enter the question text. Select either Open Ended Responses or Predefined Answers. Predefined Answers: Enter the questions response choices in the fields that appear. (To create additional response fields, use the tab button. To remove, click the black x next to the response field.) Click Submit, then click the orange Next button to save and proceed. (Note: All new questions must be approved by a recruiter. Question status will remain as pending until approved.)

5 Required Questions, Assign Point Values, & Disqualifying Questions: To require a supplemental question, check the checkbox next to the question that is required. To assign point values to question responses, click the question name. A yellow box will expand. Enter point values in the boxes as desired. To create a disqualifying question, check the checkbox next to the responses that will disqualify the applicant. Click Submit, then click the orange Next button to save and proceed. Step 6: Documents Needed to Apply Indicate the documents that are needed to apply by selecting Not Used, Optional, or Required for each document type. Click the orange Next button to save and proceed. (Note: Documents can be re-ordered by dragging and dropping the document name or changing the order number.)

6 Step 7: Guest User [Optional] If you will not be using Guest User Accounts, click the orange Next button to save and proceed. To add a guest user account for the posting, click the gray Create Guest User button. The system will generate a Username and Password. Add the addresses for the individuals that should receive Guest User access. Click the Update Guest User Recipient List button to save the list of addresses. Click the orange Next button to save and proceed. (Note: It is good practice to change the password to a simple word or phrase. To change, type a new password and click the gray Update Password button to save.) Step 8: Search Committee [Optional] If you will not be using the Search Committee feature, click the orange Next button to save and proceed. Before adding Search Committee members, please speak with your recruiter to determine the best way to utilize the Search Committee functionality. Additional instructions will be provided by your recruiter. Step 9: Evaluative Criteria [Optional] If you will not be using a Search Committee, you do not need to complete Evaluative Criteria. Click the orange Next button to save and proceed. Evaluative Criteria can only be utilized once a Search Committee has been set-up in Step 8. Before adding Evaluative Criteria, please speak with your recruiter to determine the best way to utilize the Search Committee and Evaluative Criteria functionality. Additional instructions will be provided. Step 10: Posting Documents [Optional] The Posting Documents feature is not utilized at this time. Click the orange Next button to proceed.

7 Step 11: Summary The Summary tab will provide an overview of the posting. To make changes or edit the posting: Click the Edit link next to the posting section. Sections that contain an exclamation point (!) indicate required information is missing and must be completed before moving forward. To Preview the posting: Click See how Posting looks to Applicant to preview the posting as visible to applicants. Click Print Preview (Applicant View) to preview the posting as visible to applicants. Click Print Preview to preview the posting as visible to a hiring manager or budget administrator. To view the posting History: Click the History tab to view the history and changes of the posting. Notes may be added on the History tab. (Note: Notes entered on the History tab will be visible to the Budget Administrator and Recruiter(s). Please ensure notes are legal, appropriate, and relevant to the posting.) Submit Posting to Budget Administrator To submit the posting to the Budget Administrator, hover over the orange Take Action on Posting button. Select Submit to Budget Administrator (move to Budget Administrator) from the list of actions.