esourcing Supplier training on

Transcription

1 esourcing Supplier training on

2 Table of Content Topics Slides Introduction Connexion page First connexion Dashboard Preferences How to participate to an event Answer to an event Answering partly to an event Compose a message Answer via Excel speadsheet

3 Introduction Technical aspects Some functionalities e-definitions 3

4 Technical Aspects Introduction System components Requirements Internetconnection Your internet speed determines the speed of the platform Web browser Microsoft Internet Explorer 6/ 7/ 8 Mozilla Firefox : version 3.0 Safari 4 Operatingsystem Microsoft Windows 7 Microsoft Vista SP Microsoft XP (SP) Microsoft XP (SP3) MAC users Apple Mac OS (v0.x ormore) Apple Mac X Leopard Apple Mac X Tiger 0.4. ( with security update ) 4

5 Introduction Some functionalities New ergonomy User Friendly Helpline support Events Management Traceability Datasecurity 5

6 Introduction Definitions : Name of the e-sourcing of the Group TOTAL (electronic application for sourcing yield) RFI Request For Information. Description of your services and/or products according to the need of your interlocutor Events RFP Reverse Auction Request For Price. Description of your services and/or products with pricing information. Last step in a negotiation initiated by the buyer which allows you to quote in real time with other suppliers. 6

7 As supplier, please connect at: Connection page Enter your address Enter thepassword you have received by The contact support provides you helpline 7

8 Connection page : Ariba Support The following numbers are toll-free if dialed from the country: Contact Phone Number from abroad North/South America Europe/Middle East/Africa Asia/Pacific

9 First Connexion Key Actions: Change the password Change secret question Update profile information 9

10 First connexion Enter the genericpassword you have received Enter a new password 3 - Choose a secret question and the answer including between 8 and 6 characters, letters, numbers - To validate click on the OK and at least one special button character. 0

11 Dashboard Eventslist Click on the link to access to the eventyou have been invited to You can modify your account settings byclicking on Preferences Click on Preferences

12 Preferences You have the possibility to customize elementsof your dashboard For instance, youcan modify the language and currency of your profile. Click on the OK button to validate

13 How to participate to an event Key Actions: Click on Intend to respond or Decline to respond Click Prepare Bid or Decline to respond 3

14 How to participate to an event / On your Dashboard, click on the event you want to participate to st Step: Check the details of the event You can select the whole content of the event or sections. You have the possibility to dowload the content on a Excel sheet Click on Intend torespond. You have the possibility to decline the invitation. 4

15 How to participate to an event / Prepare Bid ATTENTION: This action involves you to respondto the tender. Decline torespond. You can Decline the offer, however, if you change your mind you still can submit your offer before the end of theevent. 5

16 Answer to an event Key Actions: Submit responses Update the Total cost Submit the final offer Modify the bid, if necessary 6

17 Answer to an event / nd step: Submit Response The type of answer can be different In thatexample:.:you have to answer by a shortanswer.: You have to attach a file 3.: You have to choose among the list of answers In the part,you have to submit your price per item in the empty field followed by the currency (here EUR) Click on UpdateTotals to calculate the total cost Click on Submit Entire Response to send definitely your response. A confirmation message appears. 7

18 Answer to an event / You can revise your response Note: If you modify your response,you have submita new offer Click on Compose message 8

19 Answering partly to an event Key Actions: Select parts Submit responses Update the Total cost Submit the final offer Modify the bid, if necessary 9

20 Answering partly to an event 3 3 On the Select lots, tick the part of the event you want to answer to. 4 0

21 Answering partly to an event 5 On the Select lots, tick the part of the event you want to answer to. 6

22 Compose a message Enter your messageto the team members 4 Click on the Sendbutton - You can change thelayout of yourtext Click on Notification on your dashboard to check your messages.

23 Answering via Excel Import the content of an event on a Excel spreadsheet allows you to submit your offer quicker. It can be useful to use it, in case of a big tender. Key actions: Import thecontent Enter thequotation Save the file under the format XLS or version 97/003 Download the content on the platform Submit the offer 3

24 Answering via Excel Click on theexcel Importbutton The process is done in 4steps Step: Click on Download content - ThenOpen 4

25 Answering via Excel Step : Submitoffers Instructions tab Each tab corresponds to a section or part. - Fill in the column Answer for each tab. - The yellow cellsand field with * are mandatory ATTENTION: The answer type Attachment has to be dowloaded directly on the platform 5

26 Step : Register underxls, v.97/003 Answering via Excel IMPORTANT: Save the Excel spreadsheet under the XLS format / version Step 3 : Download on theplatform