Business Process Procedure
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- Camron Stokes
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1 Purpose Use this procedure to directly respond to a reverse auction for the procurement of related goods, services or fixed or operational assets. Trigger Perform this procedure when required to respond to a live auction. Prerequisites Login Credentials Menu Path Use the following menu path(s) to begin this transaction: Vendor Portal Link Respond to RFx SAP Bidding Engine (live auction) Transaction Code NA Helpful Hints xxxx within a document represents a variable which may consist of a name, number, etc. In the field description tables, R indicates the action is required, O indicates the action is optional, and C indicates the action is conditional. The following notes maybe used throughout this work instruction: 1/35
2 2/35
3 Procedure 1. Start the transaction using the menu path or transaction code. PowerPoint Slide Show - [Presentation1] 2. Click the hyperlink or copy and paste the link into your web browser (Internet Explorer 9 or Mozilla Firefox) 3/35
4 SAP NetWeaver Portal - Mozilla Firefox 3. 4/35
5 SAP NetWeaver Portal - Mozilla Firefox 4. Then click the button. 5/35
6 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 5. Review the Start Date & time and End Date & time information. 6/35
7 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 6. Click the tab to access Item details. 7/35
8 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 7. Then click the button. 8/35
9 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 8. Review item details and delivery date information. 9/35
10 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 9. Click the tab to access notes and attachments from the LAUSD buyer. 10/35
11 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 10. Click the link to view the conditions of participation text, if any. 11/35
12 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 11. After reading the message, click the button to close the window. 12/35
13 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 12. To display any attached files, click the file name [ 13/35 ] link.
14 Display Auction - SAP NetWeaver Portal - Mozilla Firefox 13. Noting the start date and time of the Live Auction, click the 14/35 button.
15 Live Auction Cockpit - Mozilla Firefox 14. Click the button to accept the Conditions of Participation. 15/35
16 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 15. "Time Remaining" will start only after the Live Auction status changes from "Published" to "Active" 16/35
17 Live Auction Cockpit 16. This message appears as soon as the status of the Live Auction changes. Click the acknowledge the status change. 17/35 button to
18 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 17. As required, complete/review the following fields: Field Bid Price R/O/C R Description A price at which a supplier (i.e., bidder) is willing to offer a good. Example: 10 18/35
19 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 18. After entering a Bid Price, click the button. 19/35
20 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 19. Click the button to confirm the total bid value. 20/35
21 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 20. Monitor this field for the next "Best Bid" value from a competitor and then respond. 21/35
22 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 21. As required, complete/review the following fields: Field Chat R/O/C O Description Communication with Purchaser Example: Can I offer the same item with different Manufacturer 22/35
23 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 22. And then click the button. 23/35
24 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 23. Repeat the same procedure to send additional questions to the buyer. 24/35
25 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 24. As required, complete/review the following fields: Field Bid Price R/O/C R Description A price at which a supplier (i.e., bidder) is willing to offer a good. Example: /35
26 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 25. After clicking submit button, click the button to confirm the total bid value. 26/35
27 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 26. Click the button any time during the auction to view the item details. 27/35
28 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 27. Click the button at any time during the auction to view the history of bid responses. 28/35
29 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 28. Click the button at any time during the auction to view the charts. 29/35
30 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 29. Click the button any time during the auction to view calculation details. 30/35
31 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 30. Repeat the same procedure for submitting subsequent bids untill the Live Auction status changes. 31/35
32 Live Auction Cockpit 31. This message appears as soon as the time for the Live Auction has expired. Click the acknowledge the status change. 32/35 button to
33 Welcome, Mr. Will Henry Live Auction Cockpit - Mozilla Firefox 32. Click the "Close" button to exit the Live Auction window. 33/35
34 Display Auction - SAP NetWeaver Portal - Mozilla Firefox /35
35 Result You have successfully responded to a reverse auction for the procurement of goods, services or fixed or operational assets. 35/35
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