Import SEVIS Information from the Department of Homeland Security Trigger:

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1 Department Responsibility/Role File Name Revision Document Generation Date Date Modified Last Changed by Status Import SEVIS Information from the Department of _SPD 5/7/2015 2:55:00 PM 5/20/2015 9:30:00 AM Homeland Security Trigger: Required Field(s) Comments Output - Result(s) Comments Additional Information Last changed on: 5/20/2015 9:30:00 AM Page 1

2 Procedure You must run the SEVIS import process in order to update the Campus Solutions database with the most recent international student information from the Department of (DHS). The SEVIS import process can only be run after you have run the export process. Once the export process completes, the DHS SEVIS system will process Illinois State University's international student information. The DHS will then send a response file back to us. There are two basic steps to the import process: 1. Upload the DHS response file onto the Campus Solutions server. 2. Import the file from the server into the SEVIS tables. This tutorial will cover both steps of this process in more detail. For more information about the export process, please see the "Export SEVIS Alerts to Department of " tutorial. 1. Go to sis.illinoisstate.edu. Page 2 Last changed on: 5/20/2015 9:30:00 AM

3 2. Click the Please click here to PeopleSoft logon page link. 3. Enter your ULID in the User ID field, such as rredbird. Then enter your password in the Password field. Click the Sign In button. Last changed on: 5/20/2015 9:30:00 AM Page 3

4 4. Click the ISU CS Main Menu link. 5. Click the Utilities folder. Page 4 Last changed on: 5/20/2015 9:30:00 AM

5 6. Click the File Upload/Download link. 7. Enter "PSUNX" in the Server Name field. This is the name of the server that you will upload the DHS response file into. Last changed on: 5/20/2015 9:30:00 AM Page 5

6 8. Click the Search button. 9. Click the Look up button next to the Folder Path field. Page 6 Last changed on: 5/20/2015 9:30:00 AM

7 10. Click the /interface/i_isuv/pisuvj/incoming/sevis/ link. This is the folder location that you will upload the file into. 11. Click the Upload to app server button. Last changed on: 5/20/2015 9:30:00 AM Page 7

8 12. Click the Browse button. 13. Next, you must navigate to the SEVIS inbox folder. Click the Windows Address Bar at the top of your folder. Page 8 Last changed on: 5/20/2015 9:30:00 AM

9 14. Enter "\\atsevisxfer01\prod\". Then press the Enter key. 15. Double-click the inbox folder to open it. Last changed on: 5/20/2015 9:30:00 AM Page 9

10 16. You will see a list of folders. Each of these folders contains a response file from the DHS SEVIS system. By default, the most recent response file is at the bottom of the list. You can see when the file was sent by looking at the Date Modified column. Alternately, you can look at the 14-digit number that appears at the start of every folder Name. The highest number is the most recent file. Double-click the folder to open it. Page 10 Last changed on: 5/20/2015 9:30:00 AM

11 17. You will see multiple files in the response folder. System Process Document 1. PDF Forms - These are the official PDF copies of I-20 and DS-2019 forms you may have requested. Save or copy the documents out of this folder. 2. SEVISresponse Zip file - This is the original file that DHS sends back to Illinois State. Its contents, such as the PDF forms, are automatically unzipped for you. 3. XML Documents - One of the files is a copy of the file Illinois State sent to the DHS SEVIS system. The other will always end in "SEVIS_Response". Click the SEVIS_Response file to upload it into Campus Solutions. 18. Click the Open button. Last changed on: 5/20/2015 9:30:00 AM Page 11

12 19. Click the Upload button. 20. A confirmation message will appear, telling you the name of the file that was uploaded. You will need this name for later, so it is a good idea to copy it at this point. First, select the full file name. Page 12 Last changed on: 5/20/2015 9:30:00 AM

13 21. Right-click the file name that you selected. 22. Click the Copy option. Last changed on: 5/20/2015 9:30:00 AM Page 13

14 23. Click the OK button. 24. Now that you have uploaded the response file into Campus Solutions, you must import the file into the Campus Solutions SEVIS tables. Click the Main Menu link. Page 14 Last changed on: 5/20/2015 9:30:00 AM

15 25. Click the Campus Community folder. 26. Click the SEVIS folder. Last changed on: 5/20/2015 9:30:00 AM Page 15

16 27. Click the SEVIS Import folder. 28. Click the Import Process link. Page 16 Last changed on: 5/20/2015 9:30:00 AM

17 29. If you have run this process before, use the Run Control ID field to search for the previous run control ID that you created. If you have not run this process before, you need to create a new run control ID. Click the Add a New Value tab. Last changed on: 5/20/2015 9:30:00 AM Page 17

18 30. Enter a name for this process in the Run Control ID field. This name is unique to you and has no programming impact. You should enter a name that you will recognize, such as "Import-SEVIS- Response." Your name cannot have spaces. 31. Click the Add button. Page 18 Last changed on: 5/20/2015 9:30:00 AM

19 System Process Document 32. Paste the file name that you copied earlier into the File Name field. First, right-click inside the File Name field. 33. Click the Paste option. Last changed on: 5/20/2015 9:30:00 AM Page 19

20 34. Enter "/interface/i_isuv/pisuvj/incoming/sevis/" in the File Path field. This is the folder that you uploaded the SEVIS response file into. 35. Click the Run button. Page 20 Last changed on: 5/20/2015 9:30:00 AM

21 36. Click the OK button. 37. A Process Instance number will appear underneath the Run button, indicating that the process is running. Click the Process Monitor link to see if the process completes successfully. Last changed on: 5/20/2015 9:30:00 AM Page 21

22 38. Click the Refresh button until the Run Status column displays Success and the Distribution Status column displays Posted. 39. If you have any problems or error messages, contact the Technology Support Center at supportcenter.illinoisstate.edu for more assistance. End of Procedure. Page 22 Last changed on: 5/20/2015 9:30:00 AM